Find Time administrator Jobs in Blackrock County Dublin

Medical Administrator
RLMS —Blackrock, County Dublin
- €35,000–€40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
4d
Service Administrator / Receptionist
CarTow.ie —Finglas, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
7d
HR Administrator
Independent Express Cargo —Blanchardstown, County Dublin
- Full-time
- Administrative experience
- Human resources
Quick apply
Office Administrator
Wicklow Wolf Brewing Co. —Newtown Mount Kennedy, County Wicklow
- Part-time
- Microsoft Excel
- Microsoft Office
- IT
Quick apply
1d
Office Administrator / Receptionist
Bluebird Care Dublin South —Dundrum, County Dublin
- From €35,000 a year
- Full-time
- No degree
- Organisational skills
- Communication skills
Quick apply
14d
Office Administrator
VanspeedCouriers.ie SCS Haulage Dublin Ltd —Dublin, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
4d
Administrator / Operations Executuve
Rotunda Foundation —DUBLIN 1, County Dublin
- €15,000–€25,000 a year
- Part-time
- Microsoft Office
- No degree
- Organisational skills
- Wellness program
- Flexitime
Quick apply
8d
Receptionist (Full time)
Blacktree Capital Limited —Leopardstown, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Bookkeeper/Administration
Old Conna Golf Club —Bray, County Wicklow
- €18–€20 an hour
- Part-time
- Hospitality
- Microsoft Excel
- Computer skills
- Flexitime
- Employee assistance program
Quick apply
4h
Clinical Administrator
PCI College —Dublin, County Dublin
- €32,000–€37,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
- Work from home
- Employee discount
Quick apply
14d
Clinical Data Entry (3 Months FTC)
Hickeys Pharmacy Group —DUBLIN 24, County Dublin
- Full-time
- Microsoft Excel
- Administrative experience
- Clinic
Quick apply
Receptionist/Administrator
Cooley Healthcare Ltd. —DUBLIN 12, County Dublin
- €35,000–€40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Operations Support Administrator
BidvestNoonan —Swords, County Dublin
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
Quick apply
11d
Testing and Maintenance Admin
LPI Group —Citywest, County Dublin
- €35,000–€38,000 a year
- Full-time
- Microsoft Office
- In-person
- Communication skills
- Employee assistance program
Quick apply
4d
BOOKKEEPER / ACCOUNTS ADMINISTRATOR
Propel —Dublin, County Dublin
- €18–€23 an hour
- Part-time
- English
- Microsoft Office
Quick apply
6d
Receptionist/Administrator
Mooney's Garage —Deansgrange, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Facilities Administrator - Full Time Rathchcoole
DCS services —Rathcoole, County Dublin
- €33,000–€36,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
HGV Administrator
The AA Ireland —Dublin, County Dublin
- Up to €43,000 a year
- Full-time
- Hybrid work
- Customer service
- No degree
- Organisational skills
- Employee discount
- Gym membership
Quick apply
12d
Assistant Practice Manager
Greystones Medical Centre —Greystones, County Wicklow
- €18–€20 an hour
- Full-time
- Microsoft Excel
- Management
- English
- Sick pay
Quick apply
HR Administrator
ardan collective —Blanchardstown, County Dublin
- From €32,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- No degree
- Employee discount
Quick apply
4d

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Medical Administrator

RLMS -
Blackrock, County Dublin

Quick apply

Job details

Full-time
€35,000–€40,000 a year
4 days ago

Benefits

On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
English
Microsoft Office
Calendar management
Organisational skills
IT

Full job description

Full-Time Medical Administrator – Private Medical Consultant’s Practice

Office Location: Multi-site - Beacon Sandyford & Blackrock Clinic

Contract: Full-Time

Working Pattern: Monday to Friday.

Standard hours: 8.00am - 5.00pm
Late cover: an 11.00am - 8.00pm shift on Tuesdays and Thursdays, shared across the team on a rotating roster - approximately two late shifts per person per month.

Role Summary

The role of the Medical Administrator involves the efficient running of a busy and dynamic multi-site private consultant's practice, composing of two consultant specialists in the areas of cardiology and cardio-thoracic surgery. To provide core administrative responsibilities in relation to a volume of incoming referrals, scheduling of clinic appointments and procedure / surgery lists, ensuring all correspondence / test results required for clinics are uploaded and available on patient record electronic database. This role involves a high level of computer based administrative work including audio typing, please note, it is not purely a receptionist role.

The role involves the daily operations of the consultant’s practice you are running on any given day, with responsibility for effectiveness in the areas of patient experience, business financial performance and operational functions.

Cross training of both consultant’s practices will be given and allows for variation within this medical administrative role. Flexibility to alternate between clinics and location sites will be required, with the potential of future clinic sites being added later.

The successful candidate will work as part of a hard working and dedicated team, ensuring efficient scheduling, administration, and operation of both consultant's practices.

The successful candidate will be responsible for:

Patient Journey & Experience

Maintain a culture of patient and customer care and ensuring an ongoing focus on improving the quality of the patient experience.
Oversee the clinic and surgery booking process, always maintaining the highest standard of communication and professionalism.
Deal with patient complaints, giving feedback and escalating to management where necessary.

Business & Operational Functions

Manage all incoming correspondence via post/email and filter to the appropriate consultant's incoming post folder in a timely manner for their review.
Schedule and confirm patient diagnostic appointments, surgeries and medical consultations for clinic and procedure lists to patients, via telephone, email, and appointment/admission letters.
Liaise with hospital departments as required, to prepare for patient consultations and forthcoming procedures.
To maintain the diaries for the consultants as instructed, including the calendar management of the various multi-site clinics, medical team meetings and corresponding travel arrangements.
Accurately maintaining the patient record on the database, ensuring all profile details are cross checked with patients and across all hospital systems.
Answer incoming calls and emails promptly and professionally, logging any patient-related contact in the general notes on the patient record.
Redirect enquiries as appropriate, recognising the limits of a non-clinical role and involving the clinical team when needed.
Uploading all patient documents in the appropriate scanned document or attachment fields of the patient record database.
Maintaining and running weekly clinic and surgery lists ensuring both are prepared to the practice standard. Surgery lists are emailed to the appropriate hospital theatre contacts in advance.
Drafting, typing, and formatting comprehensive confidential medical correspondence.
Liaise with patients, hospital departments and insurance service providers to secure patient hospital admission in accordance with insurance cover.
Maintenance of practice email inboxes. Prompt action to be taken on all patient and hospital department email enquiries.
Continuously prioritise tasks according to level of importance to achieve clinical objectives.
Embrace and make effective use of the practice’s digital tools and AI supported documentation platforms, contributing to new and improved ways of working as the practice modernises.
Handle all patient and practice information in line with GDPR and practice confidentiality policies.
Provide cover for colleagues across both practices as required to ensure continuity of services.

Financial Operations

Ensure daily sales and takings are reconciled and track and monitor all clinic expenses, ensuring all receipts are correctly accounted for and accurately filed for end of year accounts.
Prioritise filling all cancellation appointment slots, through reference to the waiting list or new referrals received, to maximise clinic potential.

Essential Requirements

Excellent written and spoken English.
High level of attention to detail and accuracy.
IT skills to include proficient working knowledge in Microsoft Office to include Word, Teams, Excel, Powerpoint.
Effective interpersonal skills, enjoying working in a team environment and happy to assist team members as needed.
Customer care skills. Enjoy interacting with patients and sensitive to patient needs, while managing patient expectations.
Excellent organisational skills with the ability to multitask and prioritise workload when under pressure.
Excel at problem solving, demonstrating initiative when presented with challenges.
Able to use judgement and experience in helping to determine the relevant urgency of requests for information received from patients and other external organisations.
Confident with technology and open to adopting new digital and AI tools and to new ways of working as the practice modernises.

Desirable Requirements

QQI (or other similar) qualification in Medical Administration.
Minimum 4 years hospital/medical administration experience.
Experience working in a healthcare environment.
Experience in audio transcription, ideally medical (with recognised qualification required), typing speed of 65 wpm.
Familiar with hospital computerised patient information systems.

Benefits

Opportunities for further learning and career development
Income protection
Pension contribution
Team incentives
On-site parking at Blackrock Clinic location

Please Note: This job description is not exhaustive and may be adjusted periodically, after review and consultation, to meet the changing needs of the practices. You will also be expected to carry out any reasonable duties, which may be requested from time-to-time.

The practice is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

Job Type: Full-time

Pay: €35,000.00-€40,000.00 per year

Benefits:

On-site parking

Application question(s):

If you are shortlisted to the second round of interviews, will you be available to attend a full-day trial shadowing session at our clinic as part of the interview process?

Please note that participation in this shadow day is a compulsory requirement for final selection.

When are you available to start?
What is your salary expectation?

Experience:

Healthcare Administration: 4 years (required)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

Refine Your Search

time administrator jobs in blackrock county dublin

Medical Administrator

Service Administrator / Receptionist

HR Administrator

Office Administrator

Office Administrator / Receptionist

Office Administrator

Administrator / Operations Executuve

Receptionist (Full time)

Bookkeeper/Administration

Clinical Administrator

Clinical Data Entry (3 Months FTC)

Receptionist/Administrator

Operations Support Administrator

Testing and Maintenance Admin

BOOKKEEPER / ACCOUNTS ADMINISTRATOR

Receptionist/Administrator

Facilities Administrator - Full Time Rathchcoole

HGV Administrator

Assistant Practice Manager

HR Administrator

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