Who we are
The Rotunda Foundation is the official fundraising arm of the Rotunda Hospital. We are a registered Charity (CHY20091) and we’re based in the Pillar Room Complex within the grounds of the Rotunda Hospital, Parnell Square, Dublin 1. Our main objectives are to provide for a sustainable funding base for research into all aspects of maternal and child health; for additional vital equipment for the Rotunda Hospital’s Neonatal Intensive Care Unit, Specialist Clinics and Services and for improved amenities within the hospital for patients, their families and staff.
Job Summary
We are seeking an organised and proactive Administrator / Operations Executive to support the day-to-day running of the Foundation. This is a varied role covering administration, donor database management, event support and general operations. The successful candidate will provide high-quality administrative and operational support to the Foundation team, ensuring accurate records, smooth processes and professional engagement with donors, suppliers, hospital colleagues and other stakeholders.
Key Responsibilities (Not an exhaustive list)
- Provide general administrative support to the General Manager and The Foundation’s Board.
- Maintain accurate donor and supporter records on The Foundation’s CRM system.
Assist with donor administration and CHY3 / CHY4 documentation.
- Review and update donor information, ensuring good data quality and GDPR compliance.
- Support the planning and administration of fundraising events and Foundation activities.
Issue quotations, event agreements and specification documents for Pillar Room clients
- Provide on-site event support, including guest or client check-in.
- Support the operation and maintenance of the Pillar Room, including supplies and hospital liaison.
- Process Gibbet Hill book orders, invoices and deliveries.
- Coordinate knitting packs and distribution to NICU and delivery wards.
- Assist with ad hoc projects and other duties as required.
Preferred Candidate Requirements
We know the perfect candidate may not possess all the requirements below. If you’re interested, please do get in touch.
- Previous experience in an administration, operations, events or charity support role.
- Excellent organisational skills and strong attention to detail.
- Good written and verbal communication skills.
- Strong IT skills, including Microsoft Office.
- Experience using databases, CRM systems or similar record-keeping systems.
- Ability to manage multiple priorities and work independently.
- A professional, discreet and donor-focused approach.
- A flexible, hands-on attitude and willingness to support a wide range of tasks.
Experience in the charity, healthcare, fundraising or not-for-profit sector would be an advantage, as would experience with donor CRM systems and event administration.
Terms of Employment
- The salary range of this role is €15,000 - €20,000 (depending on candidate experience).
- This is a part-time position.
- 20 days holidays per annum pro rata plus public holidays, Good Friday and Christmas Eve (if it falls on a working day).
- The Foundation’s office is based in The Pillar Room in the Rotunda hospital.
- Flexible and hybrid working arrangements are available when Foundation schedule allows.
- Probationary period of 6 months, as standard.
The Rotunda Foundation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
Pay: €15,000.00-€25,000.00 per year
Benefits:
- Company events
- Flexitime
- Wellness program
Work Location: In person
