Find Administration Jobs in Dublin, County Dublin

Executive Administrative Assistant 3 (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €188–€211 a day
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
Grade IV Clerical Administrator FRPIFMSIV
Health Service Executive —South Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
13d
HR Administrator
Independent Express Cargo —Blanchardstown, County Dublin
- Full-time
- Administrative experience
- Human resources
Quick apply
Office Administrator
VanspeedCouriers.ie SCS Haulage Dublin Ltd —Dublin, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
HR Administrator
ardan collective —Blanchardstown, County Dublin
- From €32,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- No degree
- Employee discount
Quick apply
5d
Medical Secretary/Receptionist - Full time
Dublin 6W —Dublin, County Dublin
- €19–€21 an hour
- Full-time
- English
- Administrative experience
- Computer skills
- Employee assistance program
- Sick pay
Quick apply
12d
Clinical Administrator
PCI College —Dublin, County Dublin
- €32,000–€37,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- English
- Work from home
- Employee discount
Quick apply
Service Administrator / Receptionist
CarTow.ie —Finglas, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
8d
Personal Assistant / Office Administrator, Dublin Office
Artmax —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
1h
Customer Service Administrator - Healthcare
TCP Homecare —Dublin, County Dublin
- Full-time
- No degree
- Medical terminology
- Communication skills
- Annual leave
- Employee discount
Quick apply
12d
Office Administrator
Clerkin Lynch LLP —Dublin, County Dublin
- From €16.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Customer Service/Office Administration
M50 Skip Hire & Recycling —Santry, County Dublin
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply
2d
Executive Assistant to the CEO (Remote)
Percona —Dublin, County Dublin
- Full-time
- Remote
- English
- Administrative experience
- Organisational skills
- Annual leave
Accounts and Administration Assistant
Beaumont Hospital Foundation —DUBLIN 9, County Dublin
- €27,500–€31,500 a year
- Part-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Work from home
Quick apply
7d
Receptionist/Client Co-ordinator
Love to Smile —DUBLIN 1, County Dublin
- €16–€20 an hour
- Full-time
- Sales
- Customer service
- English
- Store discount
Quick apply
1d
Administrative and Executive Support – 4 Month FTC
Ibec —DUBLIN 2, County Dublin
- Call to connect
- Microsoft Powerpoint
- Microsoft Excel
- Customer service
Quick apply
5d
Front Office Receptionist
Dean Group (Ireland) —Dublin, County Dublin
- Part-time
- Hospitality
- Management
- Customer service
- Annual leave
- Gym membership
Quick apply
14d
ADMINISTRATIVE ASSISTANT
The Rehab Group —Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee assistance program
Customer Service Administrator
EVERGREEN MARINE UK LTD —Dublin, County Dublin
- €36,000–€40,000 a year
- Full-time
- Customer service
- Microsoft Office
- Bachelor's degree
- Employee assistance program
- Life insurance
Quick apply
1d
Receptionist/Administrator
Cooley Healthcare Ltd. —DUBLIN 12, County Dublin
- €35,000–€40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d

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Executive Administrative Assistant 3 (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€188–€211 a day

Qualifications

Microsoft Excel
Microsoft Outlook
Microsoft Office
Calendar management
Budgeting
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Summary

This is a senior Executive Assistant role supporting two high-level leaders in Microsoft’s Cloud Operations + Innovation (CO+I) organization, including a Regional Vice President. The person will own complex calendars, international travel, expenses, executive meetings, events, onboarding coordination, and executive communications. They need to be proactive, highly organized, comfortable with ambiguity, and capable of representing senior leaders professionally across a large global organization.

Key Responsibilities

Executive Support

Manage complex executive calendars across multiple time zones
Prioritize competing meeting requests and business priorities
Handle confidential and sensitive information
Coordinate executive communications and stakeholder engagement

Travel Management

Arrange complex domestic and international travel
Prepare travel itineraries, agendas, and briefing materials
Handle last-minute travel changes and escalations
Coordinate with travel vendors and stakeholders globally

Rhythm of Business (ROB)

Manage recurring leadership meetings and business cadences
Maintain annual executive calendar and planning cycles
Coordinate leadership reviews, staff meetings, and operational reviews
Ensure follow-up and execution of business priorities

Event & Meeting Management

Plan leadership offsites, team events, and executive meetings
Manage event logistics, communications, budgets, and attendance
Coordinate virtual and in-person events

Finance & Administration

Process executive expenses
Support budget tracking and purchasing activities
Coordinate suppliers and vendor relationships
Ensure policy compliance

Team Operations

Coordinate interview scheduling
Support onboarding activities
Assist with new hire device and workspace setup
Liaise with HR, Finance, Procurement, and Facilities teams

Must-Have Skills (Non-Negotiable)

Experience

5+ years as an Executive Assistant, Executive Administrator, Senior Administrative Assistant, or equivalent
5+ years supporting senior leaders/directors/VP-level executives
5+ years managing highly complex calendars
5+ years coordinating domestic and international travel
3+ years planning events, offsites, or executive meetings

Technical Skills

Advanced Microsoft Outlook
Microsoft Teams
Microsoft Excel
General Microsoft Office Suite proficiency

Core Competencies

Strong stakeholder management
Excellent written and verbal communication
Ability to prioritize competing demands
High level of discretion and confidentiality
Ability to work independently with minimal direction
Experience operating in fast-paced environments

Nice-to-Have Skills

Previous Microsoft experience
Experience supporting VP-level or C-suite leaders
Experience within large multinational organizations
Experience in technology, cloud, infrastructure, engineering, or operations environments
Budget management exposure
Experience managing executive-level events across multiple countries

Experience Level Guidance

Ideal

7-15 years total administrative/executive support experience
5+ years supporting Director, VP, Regional VP, GM, or equivalent leaders

Additional Details:

Location: Dublin 18, Dublin, Ireland
Duration: Until June 2027
Shift Timings: Monday – Friday (Business Hours)
Pay Range: €188 - €211/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

188 - 211 EUR daily

Apply Now

Refine Your Search

administration jobs in dublin, county dublin

Executive Administrative Assistant 3 (contract)

Grade IV Clerical Administrator FRPIFMSIV

HR Administrator

Office Administrator

HR Administrator

Medical Secretary/Receptionist - Full time

Clinical Administrator

Service Administrator / Receptionist

Personal Assistant / Office Administrator, Dublin Office

Customer Service Administrator - Healthcare

Office Administrator

Customer Service/Office Administration

Executive Assistant to the CEO (Remote)

Accounts and Administration Assistant

Receptionist/Client Co-ordinator

Administrative and Executive Support – 4 Month FTC

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Receptionist/Administrator

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