Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.
Role Summary
This is a senior Executive Assistant role supporting two high-level leaders in Microsoft’s Cloud Operations + Innovation (CO+I) organization, including a Regional Vice President. The person will own complex calendars, international travel, expenses, executive meetings, events, onboarding coordination, and executive communications. They need to be proactive, highly organized, comfortable with ambiguity, and capable of representing senior leaders professionally across a large global organization.
Key Responsibilities
Executive Support
Manage complex executive calendars across multiple time zones
Prioritize competing meeting requests and business priorities
Handle confidential and sensitive information
Coordinate executive communications and stakeholder engagement
Travel Management
Arrange complex domestic and international travel
Prepare travel itineraries, agendas, and briefing materials
Handle last-minute travel changes and escalations
Coordinate with travel vendors and stakeholders globally
Rhythm of Business (ROB)
Manage recurring leadership meetings and business cadences
Maintain annual executive calendar and planning cycles
Coordinate leadership reviews, staff meetings, and operational reviews
Ensure follow-up and execution of business priorities
Event & Meeting Management
Plan leadership offsites, team events, and executive meetings
Manage event logistics, communications, budgets, and attendance
Coordinate virtual and in-person events
Finance & Administration
Process executive expenses
Support budget tracking and purchasing activities
Coordinate suppliers and vendor relationships
Ensure policy compliance
Team Operations
Coordinate interview scheduling
Support onboarding activities
Assist with new hire device and workspace setup
Liaise with HR, Finance, Procurement, and Facilities teams
Must-Have Skills (Non-Negotiable)
Experience
5+ years as an Executive Assistant, Executive Administrator, Senior Administrative Assistant, or equivalent
5+ years supporting senior leaders/directors/VP-level executives
5+ years managing highly complex calendars
5+ years coordinating domestic and international travel
3+ years planning events, offsites, or executive meetings
Technical Skills
Core Competencies
Strong stakeholder management
Excellent written and verbal communication
Ability to prioritize competing demands
High level of discretion and confidentiality
Ability to work independently with minimal direction
Experience operating in fast-paced environments
Nice-to-Have Skills
Previous Microsoft experience
Experience supporting VP-level or C-suite leaders
Experience within large multinational organizations
Experience in technology, cloud, infrastructure, engineering, or operations environments
Budget management exposure
Experience managing executive-level events across multiple countries
Experience Level Guidance
Ideal
7-15 years total administrative/executive support experience
5+ years supporting Director, VP, Regional VP, GM, or equivalent leaders
Additional Details:
Location: Dublin 18, Dublin, Ireland- Duration: Until June 2027
- Shift Timings: Monday – Friday (Business Hours)
- Pay Range: €188 - €211/day (PAYE)
- Weekly Schedule: 40 hours
As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.
Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.
Pay Rate Range
188 - 211 EUR daily
