Find Administrator & site Jobs in Ballymount Great, D

Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Medical Receptionist/Administrator
Med —DUBLIN 18, County Dublin
- €18 an hour
- Full-time
- English
- Administrative experience
- IT
- Annual leave
- Employee discount
Quick apply
Front of House Administrator
Medfit Healthcare —Dublin, County Dublin
- €14.50–€19.00 an hour
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Employee assistance program
Quick apply
11d
Examinations Administrator
The Exam Centre —Dublin, County Dublin
- €14.50 an hour
- Part-time
- English
- Computer skills
- Communication skills
Quick apply
Receptionist/Office Administrator
McKeon Group —Ashbourne, County Meath
- €29,500 a year
- Full-time
- Microsoft Office
- Organisational skills
- SharePoint
- Employee assistance program
- Sick pay
Quick apply
Accounts Payable/Payroll Administrator
ECI JCB —Rathcoole, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply
Front of House Administrator
OCS Group —Dublin, County Dublin
- €35,000 a year
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Annual leave
Quick apply
1d
Office / Project Administrator
Ardale Recruitment —Dunshaughlin, County Meath
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Facilities Assistant
Precision Group —DUBLIN 1, County Dublin
- €16.30 an hour
- Full-time
- Management
- Maintenance
- English
Quick apply
9d
Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
HVAC Office Administrator (Client Account Manager)
Shiva Air Conditioning Ltd —Dublin, County Dublin
- €17–€23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Free parking
- Annual leave
Quick apply
Property Administrator
Chadwicks Group —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Accounts Receivable Administrator
Kepak Group —Clonee, County Meath
- Full-time
- Microsoft Excel
- Employee discount
- Referral programme
Quick apply
11d
Administrator/Medical Secretary
Hibernian Urology —DUBLIN 18, County Dublin
- €29,000–€40,000 a year
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
10d
GP Receptionist/Administrator
Aylesbury Clinic —Dublin, County Dublin
- Weekend availability
- Customer service
- Administrative experience
- Front desk
Quick apply
4d
Administrative Executive
K Factory Print and Embroidery Ltd —DUBLIN 12, County Dublin
- €14.15–€16.50 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Sick pay
Quick apply
8d
Site Administrator
Fohntech Group —DUBLIN 15, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
1d
Client Administrator
Walfrid Private —Dublin, County Dublin
- Full-time
- Administrative experience
- No degree
- Communication skills
Quick apply
7d
Office Administrator (Junior) - Motor Industry
MotorCorp —North Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Radiology Onboarding & Engagement Administrator
Medica —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d

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Medical Secretary

Beacon Pain Management, DPC Group, Ireland
Sandyford, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
English
Administrative experience
Organisational skills
Clerical experience
Medical terminology
Communication skills
Time management
Office experience

Full job description

About the Role

We are currently seeking to recruit a full-time Medical Secretary / Administrator to join our busy Pain Management Clinic. Our team consists of two Professors, one Consultant Doctor, one IT Specialist, and one Medical Secretary. Working alongside our existing Medical Secretary and clinical team, you will support the smooth running of the practice, managing appointments, patient records, correspondence, and day-to-day administration. This is a fast-paced role involving approximately 100 patient interactions per week and requires excellent organisational, communication, and patient-focused skills.

Our mission is to provide outstanding patient care in an environment where quality, respect, compassion, and professionalism are at the centre of everything we do.

Key Responsibilities.

Assist consultants with procedure scheduling, theatre bookings, and preparation of supporting clinical documentation.
Manage referral pathways, waiting lists, and appointment scheduling to maximise consultant availability and minimise scheduling conflicts.
Liaise with private health insurers to obtain treatment authorisations, procedure approvals, and support reimbursement processes.
Work closely with the Medical Secretary and clinical team to ensure efficient day-to-day clinic operations and participate in regular team meetings.
Support consultants in the preparation and distribution of clinic letters, reports, prescriptions, referrals and correspondence Identify opportunities to improve administrative processes and contribute to the smooth running of the practice.
Maintain accurate records and support audit, accreditation, and quality assurance activities where required.
Monitor and maintain clinic supplies, including medications, and office stock, ensuring adequate levels are available to support daily operations.

Essential

Minimum 2 years’ experience in administration, healthcare administration, customer service, patient services, or a similar office-based role.
Fluent English with excellent written and verbal communication skills.
Excellent organisational and time management skills with the ability to manage multiple priorities.
High level of accuracy, attention to detail, and confidentiality.
Strong telephone manner and patient centred skills.
Strong problem-solving abilities and ability to work independently and as part of a multidisciplinary team.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work effectively under pressure in a busy clinical environment.
Compassionate, confidential and professional approach when dealing with patients and sensitive information.
Ability to work independently, use initiative, and contribute positively as part of a team.
Open to feedback and committed to continuous professional development.

Desirable

Experience working in a healthcare setting
Familiarity with medical terminology
Experience using electronic patient record systems such as iMedDoc, MedServ, Beacon Remote, or similar systems
Experience dealing with private health insurers
Experience working in a private consultant clinic or private healthcare setting
Pharmacy Technician qualification is advantageous

What We Offer

Competitive salary
An Education Support Programme
Opportunities for career progression
Ongoing training and professional development
Supportive and collaborative working environment
Opportunity to work alongside highly experienced consultants and healthcare professionals

Working Hours

Monday to Friday 8:30am - 5:30pm, In person (On site). Due to the patient centred aspect of the practice there is no working from home and the successful candidate will need to be available from the start and finish times of the clinic.

Work Location: In person

Quick apply

Refine Your Search

administrator & site jobs in ballymount great, d

Medical Secretary

Medical Receptionist/Administrator

Front of House Administrator

Examinations Administrator

Receptionist/Office Administrator

Accounts Payable/Payroll Administrator

Front of House Administrator

Office / Project Administrator

Facilities Assistant

Administrative Assistant 1 (contract)

HVAC Office Administrator (Client Account Manager)

Property Administrator

Accounts Receivable Administrator

Administrator/Medical Secretary

GP Receptionist/Administrator

Administrative Executive

Site Administrator

Client Administrator

Office Administrator (Junior) - Motor Industry

Radiology Onboarding & Engagement Administrator

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