Find Administrative officer Jobs in Dublin County Dublin

Grade 3 Clerical Officer Patient Services
Bon Secours Health System Ireland —Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
2d
Administrative Officer Grade IV CMSAUG2601
Health Service Executive —South Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
10d
Executive Assistant to CEO
Sunbeam House Services —Bray, County Wicklow
- €58,477–€71,441 a year
- Full-time
- Hybrid work
- Business
- Communication skills
2d
Programme Officer
Research Ireland —Dublin, County Dublin
- €53,071–€78,059 a year
- Overtime
- Hybrid work
- Administrative experience
- Project management
- Communication skills
- Annual leave
- Life insurance
Quick apply
3d
Administrative Officer Grade IV LUCAUG2601
Health Service Executive —South Dublin, County Dublin
- Microsoft Office
- Administrative experience
- Clinic
3d
Procurement Administrator Grade V
National Rehabilitation University Hospital —Dublin, County Dublin
- €52,757–€63,110 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
3d
Corporate Services Officer – LE3 – DFAT - Ireland
The Commonwealth Government of Australia —St. Stephen's Green, County Dublin
- €43,674.72 a year
- Full-time
- Microsoft Excel
- English
- Administrative experience
Facilities Officer - Executive Officer
Coimisiún na Meán —Dublin, County Dublin
- €38,803 a year
- Full-time
- Administrative experience
- In-person
- Communication skills
- Annual leave
1d
Monitoring & Performance Assessment Case Officer (AO Grade) Permanent
Irish Medical Council —Dublin, County Dublin
- €41,176 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- No degree
- Annual leave
- Employee assistance program
Quick apply
14d
Student Services and Welfare Officer
Babel Academy of English —Dublin, County Dublin
- €32,000–€35,000 a year
- Full-time
- Customer service
- English
- Microsoft Office
- Sick pay
Quick apply
11d
Student Learning Development Officer
Trinity College Dublin —Dublin, County Dublin
- €47,848–€59,847 a year
- Full-time
- Marketing
- Social media management
- Microsoft Office
2d
Workforce Planning Administrator
Cheeverstown House —Dublin, County Dublin
- €36,470–€56,018 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Quick apply
8d
Membership and Administration Officer
Irish Association of Humanistic & Integrative Psychotherapy —DUBLIN 2, County Dublin
- €36,000 a year
- Full-time
- Hybrid work
- CRM software
- English
- Microsoft Office
Quick apply
Business Support Officer
Fold Housing Association —Hartstown, County Dublin
- €35,247–€42,296 a year
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
- Annual leave
10d
Nations Support Coordinator - Ireland
Institute of Physics —DUBLIN 2, County Dublin
- €27,750–€29,750 a year
- Part-time
- Microsoft Office
- Administrative experience
- Communication skills
- Annual leave
13h
Support, Marketing Communications
Failte Ireland —DUBLIN 1, County Dublin
- €43,071–€64,166 a year
- Full-time
- Social media management
- Microsoft Office
- No degree
10d
Admin / Receptionist - Part time
Evergreen Care —DUBLIN 5, County Dublin
- Part-time
- Microsoft Outlook
- Microsoft Office
- Organisational skills
- Free parking
- Employee discount
Quick apply
2d
Executive Officer
Trinity College Dublin —Dublin, County Dublin
- €34,363–€52,754 a year
- Full-time
- Administrative experience
11d
Receptionist
Aoibhneas Domestic Abuse Support for Women and Children —North Dublin, County Dublin
- €36,109 a year
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Annual leave
- Employee assistance program
Quick apply
3d
Compliance Officer and DP Distribution
TMF Group —Dublin, County Dublin
- Full-time
- Communication skills
- Marketing
3d

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Grade 3 Clerical Officer Patient Services

Bon Secours Health System Ireland -
Dublin, County Dublin

Apply Now

Job details

Part-time
2 days ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Office
Administrative experience
Leaving certificate
Typing
Medical terminology
Communication skills

Full job description

Job Title: Grade III Patient Services Administrator Bank Panel

Reports to: In line with the hospital administration governance structure- Patient Access Team Lead, Patient Access Supervisor, Patient Services Manager.

Service Relationship: Patient Services Manager, Patient Access Supervisor, Patient Access Team Lead, Head of Departments.

Job Purpose: To provide a confidential, efficient and effective administrative, secretarial and support service to the Patient Access Departments throughout the hospital and is reflective of an environment where quality, respect, caring and compassion are at the centre of all we do. The fundamental philosophy guiding this position is to promote and preserve the Bon Secours Mission, Values and Ethos.

Key Duties and Responsibilities:

In line with the Bon Secours Health System Code of Conduct, uphold the highest level of professionalism at all times.
Ensure that all hospital patients receive the highest quality priority service at all times i.e. prompt personalised attention.
Using our hospital IT systems, plan, organise and book patient appointments, maximising resources and time slots and ensure a smooth flow of patients throughout our hospital departments.
Accurately register patients on our IT Systems in a timely manner and process appointments/bookings as per departmental protocols.
Accurately admit patients in a timely manner to the hospital administration system when required
Liaise with the various clinics and departments, Consultants, Secretaries, GP’s to ensure effective patient management.
Request Medical Record for patients due for admission, retrieve and collect Medical Records as required.
Communicate with patients in advance of their appointment ensuring they have all necessary information inclusive of appointment details, preparation, cost of exam and payment policy to promote a positive patient experience
Ensuring the update of all patient information on the hospital system
Answer telephone promptly and courteously and communicate queries to the Team Lead/Supervisor and/or Head of Department as required
Deal with Phone/Email/Letter queries or other requests in a timely manner.
Obtain reports from other hospitals or clinics prior to patient attending
Contact GP’s for medication list or notes when required
Send Prescriptions to patient’s pharmacy when required.
Liaise with Consultants’ secretaries and other external hospitals regarding appointments.
Ensure complete and accurate filing of patient notes, observation charts, laboratory reports and all documentation pertaining to patients’ medical record in accordance with the approved format, in preparation for transfer of file to Medical Records.
Ensure follow up filing of tests results following discharge in Medical Records Department if necessary.
Check stock levels of stationery on a continuous basis and re-order stocks from Supplies Department at the scheduled times, ensuring that the Department is adequately stocked with stationery at all times.
Liaise with Admissions/Bed Manager regarding all transfers & discharges after consultation with the CNM/Senior Nursing personnel in charge.
Provide assistance and cover in all areas of the Patient Access Services Department when required.
Ensure validation of insurance cover is secured in advance (at time of appointment) for all scheduled patients.
Facilitate the collection of fees, insurance excess and shortfalls by providing accurate information to patients and/or potential service users.
Ensure all insurance forms are completed and signed at time of admission.
Prepare all invoices and insurance forms for transfer to accounts department in a timely manner (same day).
Liaise with Consultants and/or Accounts personnel to ensure that the data/information on the claim forms is accurate and adequate.
Enter charge codes on hospital administration system and complete data entry for blood tests etc.
Collect fees, insurance excess and shortfalls at point of registration and provide invoice and receipt to patient when required
Where required, provide a secretarial service to Nursing personnel e.g. typing, filing, photocopying, maintaining ward diary, maintaining and updating hard copy and computer files/systems etc.
Assist with receiving patients/visitors to the Department and help process their enquiries.
Comply with Health & Safety Regulations, ensuring safe working practices and a safe working environment.
Implement quality standards ensuring that a quality service is provided all times.
Carry out any other relevant duties that may be assigned from time to time by the Patient Services Manager/ Supervisor and/or Head or Department personnel as required.
Deliver letters/packages to other Departments as required.
Demonstrate flexibility in pattern of attendance to ensure that the Department is staffed as per opening hours over a six day roster Monday- Saturday (Rota basis)
Maintain confidentiality in accordance with hospital and Departmental policy.
Implement quality standards ensuring that a quality service is provided at all times.
Participate in monitoring and implementing departmental KPI’s
Participate and engage in all training relevant to the role.
All other duties as required by the hospital.

ESSENTIAL QUALIFICATIONS

Educated to a minimum of Leaving Cert level or equivalent

ESSENTIAL EXPERIENCE

Proven administrative and organisational capability

DESIRABLE EXPERIENCE

Knowledge of medical terminology is desirable
Healthcare Experience

ESSENTIAL SKILLS

Excellent keyboard and typing skills (MS Office)
Flexibility and good organisational ability
Excellent communication and interpersonal skills
Ability to maintain a high degree of confidentiality
Accuracy and attention to detail is paramount
Ability to prioritise, plan work, meet deadlines and work well under pressure
Well developed I.T. skills: Microsoft Package i.e.: MS Word, MS Excel etc.

CLOSING DATE FOR RECEIPT OF APPLICATIONS 8TH SEPTEMBER 2026

Bon Secours Health System is an equal opportunities employer. Our values of Human Dignity, Compassion, Stewardship, Service and Integrity guide everything we do. We are committed to fostering an inclusive and supportive workplace where all employees have the opportunity to thrive. We welcome applications from individuals of all backgrounds, abilities and perspectives, and provide reasonable accommodations throughout the recruitment process. If you require any assistance, please contact [email protected]

Apply Now

Refine Your Search

administrative officer jobs in dublin county dublin

Grade 3 Clerical Officer Patient Services

Administrative Officer Grade IV CMSAUG2601

Executive Assistant to CEO

Programme Officer

Administrative Officer Grade IV LUCAUG2601

Procurement Administrator Grade V

Corporate Services Officer – LE3 – DFAT - Ireland

Facilities Officer - Executive Officer

Monitoring & Performance Assessment Case Officer (AO Grade) Permanent

Student Services and Welfare Officer

Student Learning Development Officer

Workforce Planning Administrator

Membership and Administration Officer

Business Support Officer

Nations Support Coordinator - Ireland

Support, Marketing Communications

Admin / Receptionist - Part time

Executive Officer

Receptionist

Compliance Officer and DP Distribution

I want to receive the latest job alerts for administrative officer in dublin county dublin

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