The successful applicant will be engaged as a locally engaged staff member by the Australian Embassy in Ireland.
The Fair Work Act 2009 is not intended to apply to the employment of Locally Engaged Staff (LES) at Australia’s overseas diplomatic and consular missions. The successful candidate’s terms and conditions of employment will be governed by the laws of Ireland.
Please be advised that the Australian Embassy in Ireland, does not assist with relocation. Any costs associated with taking up the position would be the responsibility of the successful candidate.
About the Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high-quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
The Corporate Services Officer delivers a broad range of administrative, financial, reception, and corporate management services to support the operations of the Australian Embassy in Ireland. The role requires the ability to work independently with limited supervision, exercise sound judgement, and demonstrate strong interpersonal and communication skills. The position plays a key role in supporting the Australian community in Ireland, maintaining effective relationships across the Embassy’s stakeholder network, and contributing to the efficient delivery of corporate services.
Key responsibilities of the position include but are not limited to:
- Manage financial administration activities, including accounts payable, accounts receivable, account reconciliation and SAP transactions, and assist the Corporate Services Manager with budget monitoring, financial reporting and analysis.
- Administer procurement, contract and asset management processes, including maintaining registers, supporting stocktakes and ensuring compliance with DFAT policies and procedures.
- Maintain the Embassy's records and information management systems and coordinate the receipt, registration, distribution and storage of official correspondence, mail and other documentation.
- Provide reception, switchboard and front-of-house services, manage the Embassy's general enquiries channels, and respond to routine public enquiries relating to passports, consular, notarial, visa and other Embassy services.
- Coordinate administrative support for the Embassy's property and facilities portfolio, including liaison with service providers and stakeholders regarding maintenance, repairs and facilities management for the Chancery and official residences.
- Provide administrative support across human resources and passport operations, including coordination with relevant service delivery partners and internal stakeholders.
- Assist in the planning, coordination and delivery of official events, visits, and key Embassy engagements.
- Contribute to the effective operation of the Corporate Section by supporting cross-functional activities, maintaining collaborative stakeholder relationships and undertaking other duties as directed.
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Comprehensive general administrative knowledge.
- Strong competency with Microsoft applications (particularly Excel), SAP, and Salesforce.
- High attention to detail in financial management.
- Ability to maintain confidentiality, and exercise discretion and judgement.
- Excellent organisational and self-management skills with competing priorities.
- Ability to work flexibly, both independently and in a small team - initiative is essential.
- Excellent written and oral communication skills in English.
- Ability to contribute to the effective delivery of Embassy services by providing courteous, prompt, and efficient support to a diverse range of stakeholders.
- Ability to work harmoniously with team members in a busy environment by demonstrating flexibility, reliability, adaptability, initiative and resourcefulness.
- A valid residence permit/citizenship allowing employment in Ireland.
Selection Criteria*
As part of your application please ensure you provide a response to each of the listed selection criteria. In your response, you must include relevant high-level examples from your experience that support your claims against the role.
The word limit is strictly 250 words per response to each selection criteria. The panel may not assess incomplete applications or responses which exceed the word limit.
The Human Resources Section based in the Australian High Commission, London is responsible for managing all recruitment processes across the European region. To apply, please use the 'Apply' button below. Please direct any other queries to
[email protected].
We are committed to providing an inclusive and diverse workplace where all employees are valued. We appreciate the experiences, skills and perspectives of all individuals. We actively encourage applications from people from diverse backgrounds who share our values.
The Commonwealth Government of Australia employs staff overseas to perform work for the Department of Foreign Affairs and Trade (DFAT) and other Australian Government Agencies at overseas posts (including embassies, high commissions or consulates).
Locally Engaged Staff (LES) support and complement the professional capacities of Australian Public Service (APS) employees by providing essential in-country knowledge, skills, networks and continuity at overseas posts in over 100 locations. LES form an important part of our global workforce and make a significant contribution towards the Australian Government’s objective of advancing Australia’s national interests.
The Human Resources Section based in the Australian High Commission London is responsible for managing all local job vacancies across the European region. This includes other categories of employment, including Head of Mission Domestic Staff positions usually appointed to work directly to the Ambassador or High Commissioner and assistance with Internship Programmes.
Personal data provided during the recruitment process will be handled in accordance with our Privacy Notice and relevant data protection laws.
