Find Facilities assistant Jobs in Dublin, D

Administrative Assistant & Support Officer
New Communities Partnership NCP —Dublin, County Dublin
- €25 an hour
- Part-time
- Microsoft Office
- Administrative experience
- No degree
Quick apply
8d
Accounts Payable & Payroll Assistant
ASSA ABLOY —Dublin, County Dublin
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Annual leave
6d
Facilities Assistant
OCS Group —DUBLIN 1, County Dublin
- Remote
Quick apply
12d
Financial Accounting Assistant
Indaver —Dún Laoghaire, County Dublin
- Microsoft Excel
- ERP systems
- Microsoft Office
- Annual leave
- Employee assistance program
Quick apply
Facilities Assistant
Mitie —Dublin, County Dublin
- €16 an hour
- Full-time
- Analysis skills
- Organisational skills
- Communication skills
- Employee assistance program
Quick apply
1d
Facilities Assistant - Part Time
Abbey Theatre —Dublin, County Dublin
- €15,000 a year
- Part-time
- Communication skills
- Office experience
- Employee assistance program
Quick apply
3d
Accommodation Assistant
Talbot Hotel Stillorgan —Dublin, County Dublin
- Part-time
- English
- Hotel
- No degree
- Free parking
- Life insurance
Quick apply
11d
Executive Assistant (m/f/d)
Damovo —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Production Assistant (Part-Time) – Food Production | Morning Hours
Drink Botanicals Ireland —Crumlin, County Dublin
- From €14.15 an hour
- Part-time
- No degree
Quick apply
Assistant General Manager
Hines —Dublin, County Dublin
- On call
- Hospitality
- Customer service
- Microsoft Office
Property Manager
Hybrid Property —DUBLIN 12, County Dublin
- From €35,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
Quick apply
11d
Assistant Manager
Therapie Clinic —Dublin, County Dublin
- Customer service
- Clinic
- Organisational skills
- Annual leave
Helpdesk Assistant Team Leader
Mitie —Dublin, County Dublin
- Full-time
- Microsoft Office
- Leadership
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Healthcare assistant
Care Network Ireland —Dublin, County Dublin
- €18.01–€50.79 an hour
- Weekend availability
- No degree
- Communication skills
- Employee assistance program
- Referral programme
Quick apply
Assistant Support Worker & Social Care Worker
Nua Healthcare —Dublin, County Dublin
- €27,973.80–€43,435.09 a year
- Cooking
- Cleaning
- Employee assistance program
Quick apply
Assistant Facilities Manager
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Hospitality
- Word processing
- English
Quick apply
5d
Animal Care Assistant and Doggy Taxi Driver
VetSit —Kilternan, County Dublin
- €14.15–€15.50 an hour
- Full-time
- Driving
- Store discount
Quick apply
1d
Healthcare Assistant
Kiltipper Woods Care Centre —Dublin, County Dublin
- €32,691 a year
- Night shift
- Clinic
- No degree
- Free parking
Quick apply
Healthcare Assisant
Nazareth Care Ireland —Dublin, County Dublin
- €16.12 an hour
- Full-time
- No degree
- Free parking
- Employee assistance program
Quick apply
Market Support Specialist - Corporate Actions
Bank of America —Dublin, County Dublin
- Full-time
- Communication skills
- Banking

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Administrative Assistant & Support Officer

New Communities Partnership NCP
Dublin, County Dublin

Quick apply

Job details

Part-time
€25 an hour
8 days ago

Qualifications

French
Arabic
Microsoft Office
Administrative experience
Romanian
Russian
Portuguese
Data collection
Communication skills
Swahili

Full job description

Role Purpose

The Administrative Assistant & Support Officer provides high-quality administrative, front-of-office, client support and systems

support to ensure the smooth running of NCP operations. The role supports the Finance Manager and other managers, contributes

to effective office coordination, and assists with data entry, records, events, enquiries and service monitoring.

Key Responsibilities

Administrative and Operational Support

 Carry out day-to-day administrative tasks, including filing, correspondence, contact database updates, document preparation

and general office administration.

 Support contract, resource and office-management processes as required.

 Provide administrative support to the Finance Manager and other managers, including scheduling, data input and preparation

of documents.

 Maintain accurate administrative files and support the effective organisation of internal records.

Front-of-Office and Office Management

 Receive visitors, clients and external stakeholders in a professional and welcoming manner.

 Respond to telephone and email enquiries, redirecting matters appropriately and recording information where required.

 Ensure office equipment, supplies and general office facilities are maintained and issues are reported promptly.

 Liaise with building management and service providers where appropriate.

Finance and Resource Administration

 Assist with financial data input, purchase records, receipts, resources and other routine finance administration under the

direction of the Finance Manager.

 Support basic reconciliation, document filing and finance-related administrative tasks where assigned.

 Maintain confidentiality and accuracy when handling financial, HR or client-related information.

Events, Meetings and Training Coordination

 Assist with the organisation of events, meetings, staff sessions, in-house lunches, high-level visits and other organisational

activities.

 Support room booking, attendance records, materials, refreshments and follow-up administration.

 Attend relevant meetings and training courses as required.

New Communities Partnership

53 Upper Dorset Street, Dublin 1, Ireland

Telephone: +353 (01) 8727842 | Email: [email protected] |

Website: www.newcommunities.ie

NCP Job Description -

Page 2

Client Information and Support

 Provide direct information and signposting to clients, within the limits of the role and NCP procedures.

 Follow up on information sessions and support managers to improve the quality and accessibility of information provided to

service users.

 Maintain appropriate boundaries and refer complex or sensitive matters to the relevant manager or service worker.

Collaboration, Outreach and Service Development

 Cooperate with statutory, voluntary and community service providers to support effective information provision and joint

initiatives.

 Assist with publicity, promotional activities and outreach that support the development of NCP services.

 Contribute to a positive, inclusive and service-focused working environment.

Data, Systems and Compliance

 Operate query management, data collection and administrative systems accurately and consistently.

 Assist with basic statistical analysis, monitoring and evaluation of service activity.

 Handle personal data in line with NCP data protection, confidentiality and record-keeping requirements.

 Ensure records are complete, accurate, securely stored and available for reporting where required.

Person Specification

Essential Criteria

 Relevant qualification or training in administration, office support, community work or a related area.

 Minimum of one year of post-qualification professional experience or equivalent relevant administrative experience.

 Experience working as part of a team and on own initiative.

 Excellent written and verbal communication skills, including clear record-keeping and report-writing ability.

 Good working knowledge of Microsoft Office and relevant administrative or data-management systems.

 Experience working with communities of interest, minority groups or community-development approaches.

 Understanding of migration, integration, equality, human rights and diversity issues.

 Ability to maintain confidentiality, manage competing priorities and work accurately under direction.

Desirable Criteria

 Ability to speak more than one language, including French, Romanian, Russian, Portuguese, Arabic, Swahili, Spanish or

another relevant community language.

 Knowledge of the migrant sector in Ireland and experience engaging with relevant agencies and stakeholders.

 Experience of policy work, interagency working or networking within the community-development sector.

 Experience supporting events, information sessions or client-facing services.

Pay: €25.00 per hour

Work Location: In person

Quick apply

Refine Your Search

facilities assistant jobs in dublin, d

Administrative Assistant & Support Officer

Accounts Payable & Payroll Assistant

Facilities Assistant

Financial Accounting Assistant

Facilities Assistant

Facilities Assistant - Part Time

Accommodation Assistant

Executive Assistant (m/f/d)

Production Assistant (Part-Time) – Food Production | Morning Hours

Assistant General Manager

Property Manager

Assistant Manager

Helpdesk Assistant Team Leader

Healthcare assistant

Assistant Support Worker & Social Care Worker

Assistant Facilities Manager

Animal Care Assistant and Doggy Taxi Driver

Healthcare Assistant

Healthcare Assisant

Market Support Specialist - Corporate Actions

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