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Administrative Assistant
Embassy of Luxembourg in Dublin —Dublin, County Dublin
- €3,100–€5,100 a month
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
- Annual leave
Quick apply
5h
Office Administrator
HML Construction —Buncrana, County Donegal
- From €28,696 a year
- Part-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
10d
Office Administrator (Junior) - Motor Industry
MotorCorp —North Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Assistant, Global Corporate & Investment Banking, Dublin
Bank of America —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Accounts & Administrative Assistant
Robert Kee, Laghey, Co. Donegal —Laghy, County Donegal
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
9d
Administration Assistant
Premier Parking Ltd —DUBLIN 4, County Dublin
- From €28,696 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexitime
Quick apply
1d
Office Administrator
EMG Energy Consultants —Clare, County Clare
- From €35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
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1d
Administrative Assistant
Roughan & O'Donovan —Santry, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Assistant
Bloomfield Hospital —Rathfarnham, County Dublin
- €34,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance program
Quick apply
14d
Accounts & Office Administrator – Meath
Marsh Mackey —County Meath
- Full-time
- Microsoft Excel
Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Part Time Office Administrator
ECS Turbowash Ltd —Dunboyne, County Meath
- €12,000–€16,000 a year
- Part-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Organisational skills
Quick apply
13h
Administrator
Blackrock Health Blackrock Clinic —Blackrock, County Dublin
- Weekend availability
- Clinic
- IT
- Typing
Quick apply
Receptionist/Administrative Assistant
Erin College —Dublin, County Dublin
- €14.15 an hour
- Full-time
- Customer service
- English
- Administrative experience
- Store discount
- Language training provided
Quick apply
13d
Construction Office Administrator
Avanco Ltd —County Westmeath
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12h
Accounts Assistant/Office Administrator
Breens Farm Machinery —Cashel, County Tipperary
- €17–€20 an hour
- IT
- In-person
- Flexitime
- Sick pay
Quick apply
Administrative Assistant, Dublin
Roughan & O'Donovan —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator
Quinn Property Management —Ennis, County Clare
- €28,000–€35,000 a year
- Full-time
- Customer service
- Administrative experience
- Business
Quick apply
General Office Administrator
baridek services Ltd —Monaghan, County Monaghan
- From €16 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Flexitime
- Sick pay
Quick apply
14d
Payroll & Administration Assistant
Electric Skyline Limited —Claremorris, County Mayo
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
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Administrative Assistant

Embassy of Luxembourg in Dublin
Dublin, County Dublin

Quick apply

Job details

Full-time
€3,100–€5,100 a month
5 hours ago

Benefits

Annual leave

Qualifications

French
Microsoft Outlook
Multilingual
English
Microsoft Office
Administrative experience
Calendar management
Organisational skills
IT
Communication skills
Time management

Full job description

The Embassy of the Grand Duchy of Luxembourg in Dublin is seeking to recruit a highly organised, discreet, and proactive administrative assistant (m/f) to provide support to the Ambassador and, as required, to the Deputy Head of Mission and the wider Embassy team, and contribute to the smooth daily functioning of the Embassy.

This position is well suited to a candidate with excellent administrative judgment, strong communication and organisational skills, and the ability to manage competing priorities in a diplomatic and multicultural environment.

Main duties and responsibilities:

· Manage the Ambassador’s diary, appointments, travel, and meeting arrangements;

· Handle incoming correspondence, prioritize requests, and ensure timely follow-up;

· Draft, proofread, and format official correspondence, notes, and routine communications;

· Prepare briefing materials, meeting files/dossiers, and supporting documentation as required;

· Manage and maintain contact databases, records, filing systems, and document archives;

· Coordinate official and work visits, protocol arrangements, and logistical support for meetings and events;

· Support the planning and delivery of official, cultural, and public diplomacy events;

· Assist with website and social media and other digital platform updates and provide broader communications support where required;

· Carry out from time to time any other duties assigned by the Head of Mission.

Your profile:

· You have a secondary school degree or higher or equivalent relevant professional experience;

· You have excellent administrative, organisational, communication and time-management skills;

· You have excellent written and spoken skills in English and French;

· You have strong IT skills, including MS Office, Outlook, internet and AI powered research, and calendar management;

· You have the ability to work independently and to take initiative, while contributing effectively to a small team;

· You have strong interpersonal, communication, and problem-solving skills;

· You have a high level of discretion, reliability, and confidentiality;

· You are flexibility to work outside normal office hours when required;

· You have a legal entitlement to live and work in Ireland prior to recruitment.

· You have previous experience in an Embassy, government department, international organisation, or similar professional environment;

· You have experience supporting a senior C-level executive, Ambassador, or Head of office;

· You have experience with protocol, event organisation, or public diplomacy activities;

· You have experience in multilingual correspondence and stakeholder coordination.

What we offer:

· Full-time position: 40 hours per week;

· Sarting date: September 2026 or suitable

· Fixed-term contract of one year, with a three-month probation period;

· Contract extension may be possible, subject to organisational needs;

· starting at 3.100 EUR gross per month (the effective salary will be determined according to the candidate’s experience);

· An end-of-year bonus equivalent to one (1) month’s gross salary (pro-rated according to the number of months worked);

· 25 days of annual leave

Please note that the labour law in force in Ireland governs the employment contract, including the remuneration.

Pay: €3,100.00-€5,100.00 per month

Work Location: In person

Quick apply

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