Find Administrative officer Jobs

Administrative Assistant & Support Officer
New Communities Partnership NCP —Dublin, County Dublin
- €25 an hour
- Part-time
- Microsoft Office
- Administrative experience
- No degree
Quick apply
14d
Administrative Officer
Trinity College Dublin —Dublin, County Dublin
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- Full-time
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Group Compliance & Administration Officer
LPI Group —Dublin, County Dublin
- Full-time
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7d
Compliance Officer
Crown Roofing & Cladding Ltd —Roundwood, County Wicklow
- From €40,000 a year
- Full-time
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10d
Administrative Officer (Grade VII)
Local Government Jobs Ireland —Sligo, County Sligo
- €61,217–€79,583 a year
Staff Officer (Grade V)
Local Government Jobs Ireland —Sligo, County Sligo
- €52,761–€63,109 a year
3d
Staff Officer
Local Government Jobs Ireland —Roscommon, County Roscommon
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6d
Administrative Officer
Securitas Ireland —Dublin, County Dublin
- Overtime
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6d
Front Office Receptionist (Part time - Mornings)
Trinity College Dublin —Dublin, County Dublin
- €34,363–€52,754 a year
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13d
Part Time HR Officer
Concern Worldwide —Dublin, County Dublin
- €21,780 a year
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10d
Corlann Disability Finance Administrator Clerical Officer III CORL101353
Health Service Executive —Cork, County Cork
10d
Faculty Liaison Officer
RCPI —DUBLIN 2, County Dublin
- €42,500 a year
- Hybrid work
- Analysis skills
- No degree
- Internship
- Annual leave
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5d
Student Support & Front of House Officer
Future Learning Language School —Dublin, County Dublin
- €29,500–€30,000 a year
- 8 hour shift
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- Administrative experience
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- Employee assistance program
- Sick pay
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5d
Accounts Administrator/Finance Officer
Palfinger Ireland / Cayenne Holdings —Tullamore, County Offaly
- €28,300.00–€43,922.05 a year
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6d
Receptionist
National Rehabilitation University Hospital —Dublin, County Dublin
- €36,470–€56,018 a year
- Part-time
- Microsoft Word
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4d
Human Resources Officer
Fitz Scientific —Drogheda, County Louth
- From €35,000 a year
- Full-time
- Microsoft Office
- Bachelor's degree
- Human resources
- Employee assistance program
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13d
Graduate/Junior EHS Officer
Weltec —Waterford, County Waterford
- Full-time
- Microsoft Word
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- IT
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Clerical Officer Grade V - Radiology Dept
Mercy University Hospital —Cork, County Cork
- €52,757–€63,110 a year
- Full-time
- Acute care
- Rehabilitation centre
- Leadership
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10d
Assistant Administrative Officer
DRONIVKA —Blackrock, County Dublin
- €35,000–€44,000 a year
- Full-time
- English
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Communications and Engagement Officer 0.8FTE
Trinity College Dublin —Dublin, County Dublin
- €59,589–€70,018 a year
- Part-time

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Administrative Assistant & Support Officer

New Communities Partnership NCP
Dublin, County Dublin

Quick apply

Job details

Part-time
€25 an hour
14 days ago

Qualifications

French
Arabic
Microsoft Office
Administrative experience
Romanian
Russian
Portuguese
Data collection
Communication skills
Swahili

Full job description

Role Purpose

The Administrative Assistant & Support Officer provides high-quality administrative, front-of-office, client support and systems

support to ensure the smooth running of NCP operations. The role supports the Finance Manager and other managers, contributes

to effective office coordination, and assists with data entry, records, events, enquiries and service monitoring.

Key Responsibilities

Administrative and Operational Support

 Carry out day-to-day administrative tasks, including filing, correspondence, contact database updates, document preparation

and general office administration.

 Support contract, resource and office-management processes as required.

 Provide administrative support to the Finance Manager and other managers, including scheduling, data input and preparation

of documents.

 Maintain accurate administrative files and support the effective organisation of internal records.

Front-of-Office and Office Management

 Receive visitors, clients and external stakeholders in a professional and welcoming manner.

 Respond to telephone and email enquiries, redirecting matters appropriately and recording information where required.

 Ensure office equipment, supplies and general office facilities are maintained and issues are reported promptly.

 Liaise with building management and service providers where appropriate.

Finance and Resource Administration

 Assist with financial data input, purchase records, receipts, resources and other routine finance administration under the

direction of the Finance Manager.

 Support basic reconciliation, document filing and finance-related administrative tasks where assigned.

 Maintain confidentiality and accuracy when handling financial, HR or client-related information.

Events, Meetings and Training Coordination

 Assist with the organisation of events, meetings, staff sessions, in-house lunches, high-level visits and other organisational

activities.

 Support room booking, attendance records, materials, refreshments and follow-up administration.

 Attend relevant meetings and training courses as required.

New Communities Partnership

53 Upper Dorset Street, Dublin 1, Ireland

Telephone: +353 (01) 8727842 | Email: [email protected] |

Website: www.newcommunities.ie

NCP Job Description -

Page 2

Client Information and Support

 Provide direct information and signposting to clients, within the limits of the role and NCP procedures.

 Follow up on information sessions and support managers to improve the quality and accessibility of information provided to

service users.

 Maintain appropriate boundaries and refer complex or sensitive matters to the relevant manager or service worker.

Collaboration, Outreach and Service Development

 Cooperate with statutory, voluntary and community service providers to support effective information provision and joint

initiatives.

 Assist with publicity, promotional activities and outreach that support the development of NCP services.

 Contribute to a positive, inclusive and service-focused working environment.

Data, Systems and Compliance

 Operate query management, data collection and administrative systems accurately and consistently.

 Assist with basic statistical analysis, monitoring and evaluation of service activity.

 Handle personal data in line with NCP data protection, confidentiality and record-keeping requirements.

 Ensure records are complete, accurate, securely stored and available for reporting where required.

Person Specification

Essential Criteria

 Relevant qualification or training in administration, office support, community work or a related area.

 Minimum of one year of post-qualification professional experience or equivalent relevant administrative experience.

 Experience working as part of a team and on own initiative.

 Excellent written and verbal communication skills, including clear record-keeping and report-writing ability.

 Good working knowledge of Microsoft Office and relevant administrative or data-management systems.

 Experience working with communities of interest, minority groups or community-development approaches.

 Understanding of migration, integration, equality, human rights and diversity issues.

 Ability to maintain confidentiality, manage competing priorities and work accurately under direction.

Desirable Criteria

 Ability to speak more than one language, including French, Romanian, Russian, Portuguese, Arabic, Swahili, Spanish or

another relevant community language.

 Knowledge of the migrant sector in Ireland and experience engaging with relevant agencies and stakeholders.

 Experience of policy work, interagency working or networking within the community-development sector.

 Experience supporting events, information sessions or client-facing services.

Pay: €25.00 per hour

Work Location: In person

Quick apply

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