Find Office administrator Jobs

Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Office Administrator - Kilbeggan Community Group
Kilbeggan Community Group —Kilbeggan, County Westmeath
- No experience needed
- Computer skills
- Banking
Office Administrator
Quinn Property Management —Ennis, County Clare
- €28,000–€35,000 a year
- Full-time
- Customer service
- Administrative experience
- Business
Quick apply
9d
Front Desk Receptionist/Office Administrator
College Accommodation Cork —Cork, County Cork
- €21,060 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
2d
Office Administrator / Customer Support & Social media
MTS Media / Next Gen Fibre —Youghal, County Cork
- From €28,696 a year
- Full-time
- Social media management
- Customer service
- English
- Employee discount
Quick apply
10d
Office Administrator
MTM Engineering —Clonmel, County Tipperary
- Full-time
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
10d
Office Administrator (Junior) - Motor Industry
MotorCorp —North Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Office Administrator
Frames Direct —Buncrana, County Donegal
- Full-time
- Microsoft Office
- Administrative experience
Quick apply
10d
Administrator
Croghan Fairy Bush —Boyle, County Roscommon
- €16.00–€17.50 an hour
- Part-time
- Management
- Microsoft Office
- Human resources
- Sick pay
Quick apply
4d
Administrator
Mercury Engineering —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Transport Administrator
The Lunch Bag —Tipperary, County Tipperary
- €33,000 a year
- Monday to Friday
- Microsoft Excel
- Microsoft Office
- No degree
- Annual leave
Purchasing, Payroll & Accounts/Admin Support Officer (Part Time 75%)
Lycee Francais International Samuel Beckett —Clonskeagh, County Dublin
- €27,000.00–€66,493.04 a year
- Part-time
- Microsoft Excel
- English
- Microsoft Office
- Annual leave
Quick apply
3d
Communications & Administration Officer
St Michaels House —Dublin, County Dublin
- €52,758–€63,110 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
21h
Front of House Administrator
OCS Group —Dublin, County Dublin
- €35,000 a year
- Remote
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Free parking
- Annual leave
Quick apply
1d
Payroll & Administration Assistant
Electric Skyline Limited —Claremorris, County Mayo
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
13d
Office Administrator
Bennett Construction —Mullingar, County Westmeath
- Full-time
- Hospitality
- Microsoft Office
- Manufacturing
Administrator - CEO's Office
Greyhound Racing Ireland —Limerick, County Limerick
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator - Part Time
Connected Health —Longford, County Longford
- €28,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3d
HR Administrator
Grove Turkeys Ltd —Smithborough, County Monaghan
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
Office Administrator
Orona Ireland —Dublin, County Dublin
- Hybrid work
- Annual leave
- Employee assistance program
Quick apply

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Senior Executive & Project Administrator

Eterna International Limited
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time
From €55,000 a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Communication skills

Full job description

About Eterna International

Eterna International is a global investment migration firm specialising in residency and citizenship by investment programmes across multiple jurisdictions. We work with high-net-worth clients seeking secure, well-structured pathways to residency and citizenship, in close partnership with real estate developers, charitable organisations, and a trusted network of legal and financial partners across each market we operate in.

About the Role

We are seeking a highly organised and proactive Senior Executive & Project Administrator to join our Dublin office. This role combines executive support, project coordination, and administrative operations. The successful candidate will work closely with senior management, internal teams, and external stakeholders to keep things running smoothly, support timely project delivery, and ensure effective communication across the organisation.

Key Responsibilities

Executive & Administrative Support

Manage day-to-day office operations including attendance tracking, staff rotas, and administrative workflows.
Provide high-level support to senior management, including email management, calendar coordination, scheduling meetings
Filter and prioritise incoming emails and ensure critical communications are addressed promptly.
Attend meetings with senior management, taking detailed minutes, capturing action items, and ensuring timely follow-up on key deliverables.
Prepare agendas, briefings, and follow-up reports for internal and external meetings.
Draft reports, presentations, and communications for senior management review.
Handle sensitive information with the utmost confidentiality and professionalism.
Support office operations, including attendance tracking, staff rotas, and day-to-day administrative workflows.
Assist with compliance, KYC filing, directorship lists, and statutory submissions.

Project Coordination & Reporting

Coordinating with Charities to monitor Project Progress.
Maintain and update project trackers, Gantt charts, and status dashboards to ensure all stakeholders have visibility on progress at all times.
Coordinate and schedule project meetings, prepare agenda packs, capture minutes, and follow up on action items to ensure accountability across teams.
Monitor and flag upcoming deadlines, contractual milestones, and deliverable dates to relevant team members and management.
Act as a key liaison between project execution teams and external parties, ensuring updates are communicated accurately and in a timely manner.
Maintain a centralised repository of project documents, contracts, and correspondence, ensuring version control and easy retrieval.
Provide regular project insights to the marketing team to support sales strategies, brand-building initiatives, and external communications.
Support management with project documentation, progress reporting, and coordination of cross-functional workstreams.

Candidate Profile

Proven experience (5+ years) as a Project Coordinator, Admin Assistant or similar role supporting senior management.
Highly organised, proactive, and capable of managing multiple priorities simultaneously with discretion and professionalism.
Strong written and verbal communication skills, with the confidence to engage with senior management, internal teams, and external stakeholders.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and other office management or project tracking tools.
Flexible and adaptable, comfortable in a fast-paced, dynamic environment where priorities can shift.
Strong attention to detail and the ability to maintain oversight of multiple workstreams at once.

A team player with a pragmatic, can-do attitude.

Pay: From €55,000.00 per year

Benefits:

Work from home

Work Location: Hybrid remote in DUBLIN 2, County Dublin

Quick apply

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