Find Administration Jobs in Straffan, Ke

Administrator/Co-ordinator
Emergency, Fire & Safety Training —Leixlip, County Kildare
- €27,000–€36,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Sick pay
Quick apply
12d
Medical Administrator
Auralia —DUBLIN 12, County Dublin
- €30,000 a year
- Full-time
- English
- Administrative experience
- IT
- Work from home
- Employee discount
Quick apply
Accounts Administrator (Part-Time – 2 Days Per Week - hybrid)
RTT —DUBLIN 8, County Dublin
- €25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Analysis skills
Quick apply
14d
Logistics Administrator
DFDS UK & Ireland —Rathcoole, County Dublin
- Monday to Friday
- Microsoft Excel
- Administrative experience
- IT
- Employee assistance program
Quick apply
Finance Administrator
DECI Ltd —Naas, County Kildare
- €27,000–€35,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
- Bachelor's degree
- Annual leave
- Sick pay
Quick apply
Training Administrator
Nua Healthcare —Naas, County Kildare
- €32,000 a year
- Day shift
- Hybrid work
- No degree
- Organisational skills
- IT
- Employee assistance program
Quick apply
4d
Administration Scheduler
Blanchardstown and Inner City Home Care Association —DUBLIN 11, County Dublin
- €32,000–€34,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Annual leave
- Employee assistance program
Office administrator
Edit Logistics Ltd —Rathcoole, County Dublin
- €30,000–€33,000 a year
- Full-time
- Sales
- Customer service
- English
Quick apply
17h
Clinical Receptionist
Force Recruitment & Outsourcing —Kilcock, County Kildare
- Weekend availability
- Administrative experience
- No degree
- Communication skills
Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Accounts Receivable Administrator
Kepak Group —Clonee, County Meath
- Full-time
- Microsoft Excel
- Employee discount
- Referral programme
Quick apply
14d
Receptionist
BidvestNoonan —Maynooth, County Kildare
- €15.80 an hour
- Full-time
- No degree
- Communication skills
- Annual leave
Quick apply
Medical Receptionist/Administrator
Leixlip GP Practice —Leixlip, County Kildare
- €15–€17 an hour
- Part-time
- Administrative experience
- Organisational skills
- Front desk
Quick apply
Marketing Admin Assistant
Digital Construction Technologies Group —DUBLIN 15, County Dublin
- €30,000–€38,000 a year
- Full-time
- Management
- Bachelor's degree
- Marketing
- Gym membership
Quick apply
Business Administration Manager
Teagasc —Ashtown, County Dublin
- €53,740–€75,788 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administration Assistant
Bloomfield Hospital —Rathfarnham, County Dublin
- €34,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance program
Quick apply
11d
Accounts Payable/Payroll Administrator
ECI JCB —Rathcoole, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply
New School Administration
Waltons New School of Music —DUBLIN 2, County Dublin
- Microsoft Excel
- Microsoft Outlook
- English
- Employee discount
Receptionist
Cornmarket —DUBLIN 8, County Dublin
- Full-time
- Microsoft Office
- Administrative experience
- Front desk
- Annual leave
- Employee assistance program
Quick apply
Receptionist
The K Club —Straffan, County Kildare
- €14.15 an hour
- Full-time
- No degree
- Organisational skills
- Communication skills
- Employee assistance program
Quick apply
14h

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Administrator/Co-ordinator

Emergency, Fire & Safety Training
Leixlip, County Kildare

Quick apply

Job details

Permanent | Part-time | Full-time
€27,000–€36,000 a year
12 days ago

Benefits

Company pension
Sick pay
On-site parking

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Communication skills
Time management

Full job description

Job Purpose

The EMS Administrator & Coordinator is responsible for the efficient day-to-day administration and coordination of the Emergency Medical Services department. The role ensures that event staffing, administration, client communication and operational documentation are completed accurately and on time.

This position is a coordination and administrative role and does not include line management or supervisory responsibility.

Key ResponsibilitiesAdministration

Provide administrative support to the EMS department.
Answer telephone calls and respond to email enquiries professionally.
Maintain accurate staff, client and operational records.
Prepare quotations, event paperwork and operational documentation.
Ensure all filing and documentation is maintained in accordance with company procedures.
Produce reports as required by the EMS Manager.
Maintain confidentiality of company and employee information.

Event & Staff Coordination

Allocate suitably qualified staff to event medical cover.
Contact staff regarding available shifts and confirm bookings.
Issue event details, reporting times and deployment information.
Update event rosters and staffing schedules.
Maintain accurate records of staff availability.
Notify the EMS Manager of any staffing shortages or operational concerns.
Ensure allocated staff hold the appropriate qualifications and certifications for each event.

Client Coordination

Liaise with clients regarding event requirements.
Prepare and issue event confirmations.
Respond to client queries promptly and professionally.
Maintain strong working relationships with clients.
Assist with booking and scheduling event medical cover.

Compliance & Documentation

Monitor staff certification and training expiry dates.
Maintain personnel and compliance records.
Assist with internal audits and regulatory inspections.
Ensure operational paperwork is completed accurately.
Record incidents and maintain operational logs.
Ensure documentation complies with company policies and procedures.

Operational Support

Assist with coordinating vehicles and equipment for events.
Maintain operational schedules and deployment records.
Support the EMS Manager with daily operational administration.
Liaise with HR and the Training Department regarding staffing and compliance matters.
Carry out any other administrative duties appropriate to the role.

Skills & ExperienceEssential

Previous administration or coordination experience.
Excellent organisational and time management skills.
Strong communication and interpersonal skills.
High level of accuracy and attention to detail.
Good working knowledge of Microsoft Office (Word, Excel and Outlook).
Ability to prioritise workload and work under pressure.
Professional, reliable and confidential approach.

Desirable

Experience within emergency medical services, healthcare or event management.
Experience using rostering or scheduling systems.
Knowledge of ambulance or pre-hospital care operations.

Personal Attributes

Organised and proactive.
Professional and approachable.
Excellent problem-solving skills.
Calm under pressure.
Flexible and adaptable.
Team player with a positive attitude.
Able to work independently using initiative.

Pay: €27,000.00-€36,000.00 per year

Benefits:

Company pension
On-site parking
Sick pay

Work Location: In person

Quick apply

Refine Your Search

administration jobs in straffan, ke

Administrator/Co-ordinator

Medical Administrator

Accounts Administrator (Part-Time – 2 Days Per Week - hybrid)

Logistics Administrator

Finance Administrator

Training Administrator

Administration Scheduler

Office administrator

Clinical Receptionist

Administrative Assistant 1 (contract)

Accounts Receivable Administrator

Receptionist

Medical Receptionist/Administrator

Marketing Admin Assistant

Business Administration Manager

Administration Assistant

Accounts Payable/Payroll Administrator

New School Administration

Receptionist

Receptionist

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