Find Facilities manage Jobs

Facilities & Operations Coordinator
Electro Automation —Damastown, County Dublin
- Full-time
- Customer service
- Microsoft Office
- Front desk
- Employee assistance program
- Sick pay
Quick apply
Facilities Manager
Sodexo —Athlone, County Westmeath
- €45,000–€47,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
Facilities Coordinator – REF: 2635a
Fingleton White —Port Laoise, County Laois
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
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Quality Assurance Associate
American Fruits and Flavors Ireland —Athy, County Kildare
- Full-time
- Bachelor's degree
- Quality control
- Employee assistance program
Quick apply
Senior Facilities Co-Ordinator
Apleona Ireland —Shannon, County Clare
- €45,000–€57,500 a year
- Full-time
- Business
- Communication skills
Quick apply
Warehouse Manager
ZINTEK SYSTEMS LTD —County Dublin
- €45,000–€55,000 a year
- Full-time
- English
- Continuous improvement
- Product management
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Administrator – Head Office (Limerick)
Healthcare Direct —Limerick, County Limerick
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Administrative experience
Quick apply
Facilities Manager
JLL —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Facilities Manager
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Hospitality
- Word processing
- English
Quick apply
Assistant Facilities Manager
JLL —Dublin, County Dublin
- Hospitality
- Word processing
- English
Facilities Coordinator
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Hospitality
- English
- Presentation skills
Quick apply
Assistant Stores Manager
Progressive Genetics —Enfield, County Meath
- €30,000.00–€60,445.94 a year
- Full-time
- Microsoft Excel
- Heavy lifting
- Microsoft Office
Quick apply
11d
Facilities Lead
Mergon —Castlepollard, County Westmeath
- Full-time
- Microsoft Office
- Organisational skills
- In-person
- Employee assistance program
Quick apply
Operations Administrator
Samsic Facility —County Meath
- €35,000–€40,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Facilities Manager
KSB-Jones Lang LaSalle Services Ir —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Facilities Coordinator
Apleona Ireland —Limerick, County Limerick
- €45,000–€55,000 a year
- Full-time
- Business
- Leadership
Quick apply
Facilities Coordinator – REF: 2635b
Fingleton White —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
Quick apply
10d
Facilities Manager
PM Group —Kilkenny, County Kilkenny
- Engineering
- Contracts
- Budgeting
Facilities Manager
Merit Medical Systems Inc. —Galway, County Galway
- Full-time
- Word processing
- Maintenance
- Bachelor's degree
- Free parking
Total Facilities Management - Account Manager
Aramark —Dungarvan, County Waterford
- Budgeting
- Leadership
- Communication skills

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Facilities & Operations Coordinator

Electro Automation
Damastown, County Dublin

Quick apply

Job details

Full-time

Benefits

Bike to work scheme
Company pension
Company events
Employee assistance program
Sick pay
On-site parking

Qualifications

Customer service
Procurement
Microsoft Office
Fleet management
Front desk
Communication skills
Office experience

Full job description

Facilities & Office Operations Coordinator

Reports To: Group Head of HR

Location: Electro Automation Group – Dublin

Purpose of the Role

The Facilities & Office Operations Coordinator is responsible for coordinating the operational services that underpin the effective running of Electro's head office and associated facilities. The role provides ownership of facilities coordination, reception services, fleet administration and office operations, ensuring our offices operate in a safe, professional and efficient manner.

This is a highly visible role that works across all departments, coordinating essential services, managing key supplier relationships and continually seeking opportunities to improve our working environment and support the ongoing growth of the business.

Key Responsibilities

Facilities & Office Operations

· Coordinate day-to-day facilities queries from employees and building tenants.

· Liaise with contractors and service providers to ensure maintenance and repairs are completed promptly.

· Coordinate planned preventative maintenance and monitor contractor performance.

· Maintain meeting rooms, reception, kitchens and communal areas to a high standard.

· Manage office supplies and workplace resources.

· Administer employee access cards, keys, gate fobs and visitor passes.

· Support Health & Safety administration and visitor management.

· Identify opportunities to improve the office environment and operational efficiency.

Fleet Administration

· Maintain records for the company fleet.

· Coordinate servicing, maintenance, NCT/CVRT, tax and insurance renewals.

· Administer fuel cards and toll tags.

· Liaise with leasing companies, garages and suppliers.

· Coordinate vehicle handovers, returns and replacement vehicles.

· Monitor fleet compliance and issue renewal reminders.

Reception & Visitor Experience

· Provide a professional welcome to visitors, customers and suppliers.

· Answer and direct incoming telephone calls.

· Process incoming and outgoing post and courier deliveries.

· Maintain a welcoming and professional reception environment.

Employee App Administration

· Maintain user access for new starters and leavers.

· Upload approved company news, policies and key communications.

· Liaise with App Champions and the system provider where required.

Business Support

· Provide administrative support for office operations as required.

· Assist with meeting logistics and occasional travel arrangements.

Continuous Improvement

· Recommend practical improvements to facilities, office operations and service delivery.

· Support projects that enhance the working environment and employee experience.

Skills & Experience

· Experience in office coordination, facilities or administration, fleet management.

· Excellent organisational and communication skills.

· Strong customer service focus.

· Ability to prioritise and work independently.

· Proficient in Microsoft Office.

Personal Attributes

· Professional, approachable and proactive.

· Highly organised with excellent attention to detail.

· Positive, reliable and solutions focused.

· Strong relationship-building skills.

Key Performance Measures

· Facilities issues coordinated and resolved within agreed timescales.

· Fleet servicing and compliance maintained.

· Professional visitor and reception experience.

· Accurate employee app administration.

· Well-maintained office environment.

Benefits:

Bike to work scheme
Company events
Company pension
Employee assistance program
On-site parking
Sick pay

Application question(s):

What are your salary expectations?

Experience:

Procurement/Fleet: 1 year (required)

Work authorisation:

Ireland (preferred)

Work Location: In person

Quick apply

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