At Apleona, We are always on the lookout for talented and dynamic individuals to join our team. We are currently recruiting for a Senior Facilities Co-Ordinator to be based in Shannon , Co Clare
Shift Pattern Monday To Friday 08:00 - 16:30
Main duties and responsibilities
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Own and drive the site PPM programme, ensuring all planned works are scheduled, delivered on time, and fully documented
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Be the go-to person for reactive maintenance - coordinating fast, effective responses that keep disruption to an absolute minimum
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Spot recurring issues, dig into the root causes, and put fixes in place to prevent repeat failures
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Ensure all contractors arriving on site are fully compliant, with the right documentation, permits, and risk assessments in place before work begins
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Manage the day-to-day financial administration of the contract, keeping a close eye on budgets and expenditure
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Review and approve subcontractor invoices, making sure everything matches up with completed works and agreed rates
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Support financial forecasting, accruals, and variation management as needed
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Take ownership of all site KPIs - tracking, managing, and driving performance across service completion, reactive response times, and Work Order closure rates
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Present clear, confident performance updates to the client and management team
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Populate and deliver monthly reports covering maintenance performance, KPIs, and any risk or compliance items
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Champion a strong safety and GMP compliance culture across everything the team does
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Lead, support, and develop- making sure everyone has the tools, training, and direction they need to succeed
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Be a proud ambassador for Apleona, bringing energy, professionalism, and a great attitude to everything you do
Qualifications and Experience
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A minimum of 3 years' experience coordinating Hard and Soft Facilities Services.
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A qualification in Facilities Management, preferably or a suitable qualification in a business or technical field.
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Proven track record in PPM delivery, reactive maintenance coordination,
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Excellent interpersonal and communication skills
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Experience with KPIs and client interactions
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Understand safe working practices and health and safety legislation
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Well-organised and capable of prioritising own work
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Flexible, Honest and reliable
If you have the necessary skillset, we look forward to your application!
IND2
