Find Senior executive assistant Jobs in Dublin, D

Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Senior Executive Assistant
Codex —DUBLIN 11, County Dublin
- Part-time
- Hybrid work
- In-person
- Communication skills
- Annual leave
Quick apply
Executive Assistant / Office Manager
StoneX Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Executive Assistant
Inizio —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Human resources
- Employee assistance program
Executive Assistant
Head Office Ireland —DUBLIN 4, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Quick apply
Executive Assistant - fixed term contract
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Senior Onboarding Specialist - French or Portuguese speaker
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
Executive Assistance
Guidewire Software —Dublin, County Dublin
- Full-time
- English
- Administrative experience
- Project management
ADoN Bed Management
Beaumont Hospital —Dublin, County Dublin
- €72,843–€89,894 a year
- Full-time
- Management
- IT
- Leadership
5d
Executive Assistant
Intercom —Dublin, County Dublin
- Hybrid work
- Administrative experience
- AI
- Leadership
- Annual leave
- Work from home
1d
Office Manager
iCIMS Talent Acquisition —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
Office Manager
iCims —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
Executive Assistant (m/f/d)
Damovo —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
14d
Head of Risk, Compliance and Assurance (AP Grade)
Irish Medical Council —Dublin, County Dublin
- €83,113 a year
- Full-time
- Hybrid work
- Continuous improvement
- Business
- Leadership
- Annual leave
- Employee assistance program
Quick apply
13d
Sales and Administrative Support (part-time)
Rockwell Automation —Dublin, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance program
Executive Assistant
Newcode.ai —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
Quick apply
5d
Communications and Insight Lead
Bank of America —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Communication skills
Executive Assistant & Office Coordinator
RSM —Dublin, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Excel
- Project management
Quick apply
Director, Customer Success International
Clio —Dublin, County Dublin
- €24,900–€37,300 a year
- Full-time
- Salesforce
- AI
7d
AI & Intelligent Automation Consultant (Retail Banking)
NTT Ltd —Dublin, County Dublin
- Hybrid work
- Mentoring
- AI
- Leadership
14d

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Senior Executive & Project Administrator

Eterna International Limited
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time
From €55,000 a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Communication skills

Full job description

About Eterna International

Eterna International is a global investment migration firm specialising in residency and citizenship by investment programmes across multiple jurisdictions. We work with high-net-worth clients seeking secure, well-structured pathways to residency and citizenship, in close partnership with real estate developers, charitable organisations, and a trusted network of legal and financial partners across each market we operate in.

About the Role

We are seeking a highly organised and proactive Senior Executive & Project Administrator to join our Dublin office. This role combines executive support, project coordination, and administrative operations. The successful candidate will work closely with senior management, internal teams, and external stakeholders to keep things running smoothly, support timely project delivery, and ensure effective communication across the organisation.

Key Responsibilities

Executive & Administrative Support

Manage day-to-day office operations including attendance tracking, staff rotas, and administrative workflows.
Provide high-level support to senior management, including email management, calendar coordination, scheduling meetings
Filter and prioritise incoming emails and ensure critical communications are addressed promptly.
Attend meetings with senior management, taking detailed minutes, capturing action items, and ensuring timely follow-up on key deliverables.
Prepare agendas, briefings, and follow-up reports for internal and external meetings.
Draft reports, presentations, and communications for senior management review.
Handle sensitive information with the utmost confidentiality and professionalism.
Support office operations, including attendance tracking, staff rotas, and day-to-day administrative workflows.
Assist with compliance, KYC filing, directorship lists, and statutory submissions.

Project Coordination & Reporting

Coordinating with Charities to monitor Project Progress.
Maintain and update project trackers, Gantt charts, and status dashboards to ensure all stakeholders have visibility on progress at all times.
Coordinate and schedule project meetings, prepare agenda packs, capture minutes, and follow up on action items to ensure accountability across teams.
Monitor and flag upcoming deadlines, contractual milestones, and deliverable dates to relevant team members and management.
Act as a key liaison between project execution teams and external parties, ensuring updates are communicated accurately and in a timely manner.
Maintain a centralised repository of project documents, contracts, and correspondence, ensuring version control and easy retrieval.
Provide regular project insights to the marketing team to support sales strategies, brand-building initiatives, and external communications.
Support management with project documentation, progress reporting, and coordination of cross-functional workstreams.

Candidate Profile

Proven experience (5+ years) as a Project Coordinator, Admin Assistant or similar role supporting senior management.
Highly organised, proactive, and capable of managing multiple priorities simultaneously with discretion and professionalism.
Strong written and verbal communication skills, with the confidence to engage with senior management, internal teams, and external stakeholders.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and other office management or project tracking tools.
Flexible and adaptable, comfortable in a fast-paced, dynamic environment where priorities can shift.
Strong attention to detail and the ability to maintain oversight of multiple workstreams at once.

A team player with a pragmatic, can-do attitude.

Pay: From €55,000.00 per year

Benefits:

Work from home

Work Location: Hybrid remote in DUBLIN 2, County Dublin

Quick apply

Refine Your Search

senior executive assistant jobs in dublin, d

Senior Executive & Project Administrator

Senior Executive Assistant

Executive Assistant / Office Manager

Executive Assistant

Executive Assistant

Executive Assistant - fixed term contract

Senior Onboarding Specialist - French or Portuguese speaker

Executive Assistance

ADoN Bed Management

Executive Assistant

Office Manager

Office Manager

Executive Assistant (m/f/d)

Head of Risk, Compliance and Assurance (AP Grade)

Sales and Administrative Support (part-time)

Executive Assistant

Communications and Insight Lead

Executive Assistant & Office Coordinator

Director, Customer Success International

AI & Intelligent Automation Consultant (Retail Banking)

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