Mercury is the European leader in construction solutions.
We build and manage complex engineering & construction projects for the world’s leading corporations. Our solutions help deliver technologies and life changing advancements that connect people, communities, and businesses, giving them the power to achieve incredible things. Our people have the courage to be innovative. Their determination and sharp focus enable us to deliver with certainty, time and time again.
We deliver our clients’ visions through leading edge construction solutions across multiple sectors, including Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, Fire Protection.
At Mercury, it is our duty to encourage and back our people to realise their vision of themselves. We place them at the heart of what we do, providing challenging opportunities to develop within a great team in a supportive environment that allows them to reach their full potential.
Key Responsibilities of the Role:
- MD Executive Support & Calendar Management – scheduling internal & external meetings, including scheduling high-level meetings, prioritising time-sensitive requests, and resolving conflicts.
- MD Mailbox Management – monitoring & flagging key items.
- Meeting & Event Coordination – Organising logistics for quarterly/offsite leadership sessions, sending agendas, taking minutes, and following up on actions.
- Meeting Prep - preparing and issuing power point presentations.
- Expense Management – Alignment of concur expenses for MD, Ops Director, Commercial Director, submitting cash expenses and reconciling credit card statements.
- Travel Management - organise the travel logistics from start to finish – arranging flights, accommodation and other means of transport (car park bookings, car transfers etc).
- Coordinate cross-functional point of contact support between DCBS and other departments such as HR, Legal, Finance, and IT.
- Manage internal and external DCBS events, recognition or awards of key staff, and onboarding experiences to help promote a positive BU culture.
- Work with site admins to encourage and promote monthly social activities across DCBS projects.
- Support the project teams by facilitating document approvals from HQ (e.g., apartment leases, legal signatories).
- Support cross-functional project initiatives such as seasonal gifting (e.g., Christmas wine and hampers), compiling attendee lists, and gathering data to aid project execution.
- General Admin Support for DCBS Team (ie preparing excel/PowerPoint/word documents as required, control information flow to and from project teams, Ordering stationery and other office supplies, Managing desk allocation across multiple projects for DCBS).
- Assist with ad hoc administrative duties as they arise
- Maintain and regularly update Management holiday trackers to ensure accurate visibility across teams.
Essential Criteria for the Role:
- Proven experience as an administrative assistant supporting senior management in a busy office environment for 5+ years.
- Must have experience in organising or coordinating both small and large scale company events.
- Excellent working knowledge of the Microsoft Office suite – Outlook, Excel, Word, PowerPoint, OneNote, SharePoint.
- Excellent verbal, written and interpersonal communication skills.
- Excellent organizational, multi-tasking skills and dedicated to completing projects in a timely manner.
- The confidence to effectively and professionally respond to all enquiries to the Senior Leadership team.
- The ability to work on your own initiative and be an integral part of a busy team.
- Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision.
- Ability to take initiative and exercise good judgment, discretion and confidentiality in all tasks.
- Ability to work in a fast-paced environment.
Mercury is an equal opportunities employer.
