Find Office administrator Jobs in Ballymount County Dublin

Operations Administrator
Business Medical —Santry, County Dublin
Quick apply
11d
HVAC Office Administrator (Client Account Manager)
Shiva Air Conditioning Ltd —Dublin, County Dublin
- €17–€23 an hour
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Accounts Administrator
Prestige Signs —DUBLIN 12, County Dublin
- €30,000–€40,000 a year
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3d
Office Administrator
Attic Living —Clondalkin, County Dublin
- €18 an hour
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8d
Purchasing, Payroll & Accounts/Admin Support Officer (Part Time 75%)
Lycee Francais International Samuel Beckett —Clonskeagh, County Dublin
- €27,000.00–€66,493.04 a year
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3d
Receptionist/Administrator
Gillespie Lowe —DUBLIN 6, County Dublin
- From €34,000 a year
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Administration Assistant
Bloomfield Hospital —Rathfarnham, County Dublin
- €34,000 a year
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8d
Administrative assistant
O'Flaherty Stone —Blessington, County Wicklow
- €15–€20 an hour
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Medical Receptionist/Administrator
Leixlip GP Practice —Leixlip, County Kildare
- €15–€17 an hour
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Office Assistant
Enfer Medical —Naas, County Kildare
- From €30,000 a year
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4d
Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
Administrative & Marketing Assistant
BHUIYAN REAL ESTATE LIMITED —DUBLIN 12, County Dublin
- €10.00–€14.15 an hour
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Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
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Receptionist/Office Administrator
McKeon Group —Ashbourne, County Meath
- €29,500 a year
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Assistant Front Office Manager
The Grafton Hotel —Dublin, County Dublin
- €37,000 a year
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3d
Office Administrator
EZ Living Interiors —South Dublin, County Dublin
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2d
Office Administrator
Edge Anderson & Company —Cloghran, County Dublin
- €28,000–€32,500 a year
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11d
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
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10d
Marketing Admin Assistant
Digital Construction Technologies Group —DUBLIN 15, County Dublin
- €30,000–€38,000 a year
Quick apply
14d
Junior Administrative Assistant
Kitestown Ltd t/a Wrights of Howth —Howth Harbour, County Dublin
- €32,000–€36,000 a year
Quick apply
3d

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Operations Administrator

Business Medical
Santry, County Dublin

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Job details

Part-time
11 days ago

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

office administrator jobs in ballymount county dublin

Operations Administrator

HVAC Office Administrator (Client Account Manager)

Accounts Administrator

Office Administrator

Purchasing, Payroll & Accounts/Admin Support Officer (Part Time 75%)

Receptionist/Administrator

Administration Assistant

Administrative assistant

Medical Receptionist/Administrator

Office Assistant

Administrative Assistant 1 (contract)

Administrative & Marketing Assistant

Senior Executive & Project Administrator

Receptionist/Office Administrator

Assistant Front Office Manager

Office Administrator

Office Administrator

Administrator & Site Coordinator

Marketing Admin Assistant

Junior Administrative Assistant

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