Find Admin support Jobs in Maynooth, Ke

Administrator - Orthodontic & Denture Departments
Truly Dental —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
15h
Executive Assistant
Mercury Engineering —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Facilities Administrator
Quinn Downes Group —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
Quick apply
6d
Client Administrator
Walfrid Private —Dublin, County Dublin
- Full-time
- Administrative experience
- No degree
- Communication skills
Quick apply
Service Desk Administrator
Quinn Downes Group —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
Quick apply
6d
Group Skills & Standards Trainer
Dalata —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Hospitality
- Hotel
- Employee assistance program
Quick apply
13d
AVP, Investor Relations (Private Equity)
Citco —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Senior Onboarding Specialist, Italian & English Speaking - Dev/Implementation
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
EHS Admin
Winthrop Technologies —Dublin, County Dublin
- Full-time
- English
- Microsoft Office
- IT
Quick apply
Office Assistant
Titanbay —Dublin, County Dublin
- Part-time
- Office experience
Quick apply
Executive Assistant
Newcode.ai —Dublin, County Dublin
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
Quick apply
People Solutions - Learning & Development Associate
PwC —Dublin, County Dublin
- Full-time
- No degree
- Communication skills
12d
Supplier Onboarding Administrator - ARIBA SLP
Mercury Engineering —Dublin, County Dublin
- ERP systems
- Microsoft Office
- IT
Staff Product Manager - Mobile - 100% Remote - EMEA
Hostaway —Dublin, County Dublin
- Full-time
- Remote
- Bachelor's degree
- Product management
- Annual leave
- Work from home
Quick apply
Senior Onboarding Specialist - German speaker
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- English
- Project management
Sales/Admin Co
Chadwicks Group —Clondalkin, County Dublin
- Full-time
- Administrative experience
- No degree
- IT
- Sick pay
Salesforce Administrator
Trulioo —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Annual leave
Mechanical Service & Maintenance Administrator
Quinn Downes Group —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee assistance program
- Gym membership
Quick apply
6d
Solutions Analyst III
JPMorganChase —DUBLIN 2, County Dublin
- Full-time
- Analysis skills
- Agile
- Communication skills
13d
Security Operations Center Technology Associate Manager
Accenture —Dublin, County Dublin
- Weekend availability
- AutoCAD
- Microsoft Excel
- Computer Science
4d

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Administrator - Orthodontic & Denture Departments

Truly Dental -
Dublin, County Dublin

Quick apply

Job details

Permanent | Full-time
15 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Slack
English
Leaving certificate
Business

Full job description

At Truly, we care about our guests (not just their teeth). Behind every great smile is a lab team that gets every detail right, and that is where you come in.

We are looking for a calm, organised Administrator to support our Orthodontic and Denture Departments. You will be the person who keeps cases moving accurately from the moment they arrive to the moment they are dispatched to the right clinic, on time.

About the role

You will provide administrative and coordination support to our Ortho and Denture lab - receiving cases, entering and checking orders, preparing paperwork, and coordinating packaging and dispatch. Accuracy and traceability matter here: these are custom-made devices for real patients, so getting the details right is the job.

What you'll do

Receive incoming orthodontic and denture cases - physical (plaster models and printed prescriptions) and digital.

Photograph each physical case and assign it a unique case number for full traceability.

Enter and verify every order in Vevi Dental: clinic, patient, doctor, product and delivery date (allowing an extra day for shipping before the appointment).

Cross-check patient and appointment details in Dentally before creating each order.

Attach the prescription photo to every physical order, and resolve or escalate any discrepancies before a case goes to production.

Spot urgent cases and flag them for priority; assign dockets to the right 3D-printed models and technicians.

Once production is complete, verify each case, create the delivery note and package it for dispatch.

Keep the shipping tracker accurate and complete, and store cases in the colour-coded, clinic-labelled storage system.

Coordinate dispatch: pre-labelled bags by clinic and colour, check contents and paperwork, post the dispatch notification in our team Slack channel and hand over to the courier.

Maintain accurate, legible, traceable records and help retrieve them for internal and external audits.

Be the friendly admin point of contact between the lab, clinics and couriers, keeping everyone updated on case status.

Handle all patient and clinical data in line with GDPR and our ISO 13485 quality management system.

What you'll bring

Leaving Certificate or equivalent; a qualification in administration, business or healthcare admin is a plus.

Experience in an admin, reception or coordination role - ideally in a dental, medical or laboratory setting.

Confident with Microsoft Office (Excel, Word, Outlook) and Google Workspace (Sheets, Calendar, Gmail).

Happy to learn our systems - Vevi Dental, Dentally and Slack (full training provided).

Excellent written and spoken English, with a warm, professional phone manner.

Sharp attention to detail and strong organisation - especially for colour-coded, clinic-based filing.

An awareness of GDPR and patient confidentiality; ISO 13485 basics will be taught (training provided).

What we offer

Full training on our systems and processes - you do not need dental-lab experience to thrive here.

A supportive, close-knit team in a modern, digitally-enabled dental laboratory.

Real responsibility and room to grow as Truly grows.

The satisfaction of knowing your accuracy helps get every patient the smile they came for.

About Truly

Truly is a modern dental company with clinics and laboratory operations across Ireland, the UK and Dubai. We combine warm, human care with digitally-enabled dentistry - and our lab team is at the heart of it.

A quick note: this role is with Truly Dental (the Truly Dental Group laboratory). Some of our earlier materials and systems referred to the lab as "Boris Lab" - that is us. Your employer is Truly Dental.

Quick apply

Refine Your Search

admin support jobs in maynooth, ke

Administrator - Orthodontic & Denture Departments

Executive Assistant

Facilities Administrator

Client Administrator

Service Desk Administrator

Group Skills & Standards Trainer

AVP, Investor Relations (Private Equity)

Senior Onboarding Specialist, Italian & English Speaking - Dev/Implementation

EHS Admin

Office Assistant

Executive Assistant

People Solutions - Learning & Development Associate

Supplier Onboarding Administrator - ARIBA SLP

Staff Product Manager - Mobile - 100% Remote - EMEA

Senior Onboarding Specialist - German speaker

Sales/Admin Co

Salesforce Administrator

Mechanical Service & Maintenance Administrator

Solutions Analyst III

Security Operations Center Technology Associate Manager

I want to receive the latest job alerts for admin support in maynooth, ke

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