Find Operations administrator Jobs in Leopardstown, D

Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Administrator - Customer Support/Operations
Irish Life Financial Services Limited —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- Customer service
- Microsoft Office
11d
Operations Administrator
The Maples Group (Financial Services) —DUBLIN 2, County Dublin
- Microsoft Word
- Customer service
- Organisational skills
4d
Senior Administrator - Northwood (Full Time)
Bartra Healthcare —Santry, County Dublin
- From €18 an hour
- Overtime
- Microsoft Office
- Analysis skills
- Bachelor's degree
Quick apply
4d
Executive Assistant to CEO
Target Integration —Citywest, County Dublin
- €30,000–€35,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Microsoft Office
- Work from home
Quick apply
Administrator - Orthodontic & Denture Departments
Truly Dental —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- English
Quick apply
7d
IT Manager/Senior IT Specialist
Cheshire Ireland —Dublin, County Dublin
- €58,152–€76,252 a year
- Azure
- English
- Windows
5d
Client Services Specialist Keyridge/Irish Life Investment Managers
Irish Life Investment Managers —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Analysis skills
14d
Lead Treasury Analyst
Fiserv —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14h
Portfolio Operations Analyst
Harmonic Remote —Dublin, County Dublin
- Full-time
- Bachelor's degree
- Office experience
Quick apply
Senior Investment Operations Specialist - 12 month contract
Mercer —Dublin, County Dublin
- Full-time
- Microsoft Excel
- SQL
- Analysis skills
HR Administrator
Independent Express Cargo —Blanchardstown, County Dublin
- Full-time
- Administrative experience
- Human resources
Quick apply
6d
Engineer, PMO Support
AbbVie —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Sr IT Infrastructure Engineer EMEA
Qorvo —DUBLIN 8, County Dublin
- On call
- Computer Science
- English
- Windows
Purchasing Administrator
Tate Europe —DUBLIN 10, County Dublin
- Full-time
- Analysis skills
- Bachelor's degree
- No degree
Quick apply
Associate / Senior Vice President - ETF Fund/Client Accounting (Multiple Openings)
The Bank of New York Mellon Corporation —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
International Project Compliance Manager
Designer Group —Dublin, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply
Senior Associate: Asset Management & Investment Funds (4-5 PQE)
Arthur Cox —DUBLIN 2, County Dublin
- Full-time
- Hybrid work
- Analysis skills
- Communication skills
- Annual leave
- Gym membership
Quick apply
10d
Team Lead - Private Markets Investment Controlling
LGT Capital Partners —Dublin, County Dublin
- Full-time
- Leadership
- Communication skills
Senior Project Manager REF: 2631b
Fingleton White —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- English
- Project management
- Employee assistance program
Quick apply

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Executive Administrative Assistant (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€178–€200 a day

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Vendor management
Administrative experience
SharePoint
AI
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

Manage shared admin inboxes and Teams requests.
Assign, prioritize and follow up on incoming requests.
Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

Coordinate calendars and meeting logistics.
Schedule meetings across multiple stakeholders.
Organize room bookings and meeting requirements.

Events & Office Logistics

Coordinate offsites, leadership meetings and team events.
Arrange catering, visitor access and hospitality support.
Partner with AV and facilities teams.

Travel & Expense Support

Track receipts and travel documentation.
Assist with expense report preparation.
Follow up on policy-related requirements.
Coordinate with suppliers and vendors.

Documentation & Process Management

Maintain trackers, templates and shared documentation.
Update process notes and operational guidance.
Ensure information remains current and accessible.

Continuous Improvement

Use Copilot and AI tools to reduce manual work.
Create templates and process documentation.
Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

Outlook
Teams
SharePoint
OneDrive
Excel
PowerPoint

Organization & Prioritization

Managing multiple requests simultaneously.
Working in fast-changing environments.
Strong attention to detail.

Communication

Professional written communication.
Ability to follow up effectively.
Comfortable interacting with senior stakeholders.

Stakeholder Management

Supporting multiple teams and stakeholders.
Customer-service mindset.
Vendor coordination experience.

AI/Copilot Adoption

Experience using Microsoft Copilot or AI tools for:
- Summarising emails
- Meeting notes
- Drafting communications
- Action tracking

Nice-to-Have Skills

3–7 years of administrative, coordinator or operations support experience.
Shared mailbox management.
Request triage models.
Event coordination.
Catering coordination.
AV support coordination.
Visitor management.
Travel coordination.
Expense administration.
Vendor management.
Purchase order support.
Knowledge base creation.
Process documentation.
Light process automation experience.
Experience working in a Microsoft environment.

Additional Details:

Location: Leopardstown, Dublin, Ireland
Duration: Until 30th June 2027
Shift Timings: Hybrid (2 -3 days a week onsite)
Pay Range: €178/day to €200/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

178 - 200 EUR daily

Apply Now

Refine Your Search

operations administrator jobs in leopardstown, d

Executive Administrative Assistant (contract)

Administrator - Customer Support/Operations

Operations Administrator

Senior Administrator - Northwood (Full Time)

Executive Assistant to CEO

Administrator - Orthodontic & Denture Departments

IT Manager/Senior IT Specialist

Client Services Specialist Keyridge/Irish Life Investment Managers

Lead Treasury Analyst

Portfolio Operations Analyst

Senior Investment Operations Specialist - 12 month contract

HR Administrator

Engineer, PMO Support

Sr IT Infrastructure Engineer EMEA

Purchasing Administrator

Associate / Senior Vice President - ETF Fund/Client Accounting (Multiple Openings)

International Project Compliance Manager

Senior Associate: Asset Management & Investment Funds (4-5 PQE)

Team Lead - Private Markets Investment Controlling

Senior Project Manager REF: 2631b

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