Find Assistant administrative Jobs in Swords, D

Administrative Assistant
Embassy of Luxembourg in Dublin —Dublin, County Dublin
- €3,100–€5,100 a month
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
- Annual leave
Quick apply
Administration Assistant
Ogier —Ballsbridge, County Dublin
- €35,000–€50,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
14d
Accounts Assistant
JMK Group —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Employee assistance program
- Employee discount
Quick apply
14d
Accounts Assistant
Independent Express Cargo —DUBLIN 15, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance program
Quick apply
Personal Assistant
Allianz —Blackrock, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
14d
Research Assistant TILDA W8 Health Assessment
Trinity College Dublin —Dublin, County Dublin
- Full-time
- Research
- Organisational skills
- Communication skills
1h
Executive Assistant
JPMorganChase —DUBLIN 2, County Dublin
- Full-time
- Microsoft Office
- Administrative experience
- Phone etiquette
7d
Learning & Development Officer - Executive Officer
Coimisiún na Meán —Dublin, County Dublin
- €38,803 a year
- Full-time
- Microsoft Office
- Human resources
- Communication skills
- Annual leave
8h
Customer Care (Receptionist)
IVC —Dublin, County Dublin
- €14.50 an hour
- Full-time
- Customer service
- Clinic
- Organisational skills
- Annual leave
- Employee assistance program
7d
Duty Manager - Carrickmines
Smyths Toys —Carrickmines, County Dublin
- From €37,000 a year
- Weekend availability
- Microsoft Office
- Analysis skills
- Organisational skills
- Annual leave
- Employee assistance program
Quick apply
8d
Health & Safety Assistant
DSV —Dublin, County Dublin
- Full-time
- Administrative experience
- Organisational skills
- SharePoint
- Annual leave
Organisation Excellence Systems Coordinator
FoodCloud —Tallaght, County Dublin
- €42,000–€45,000 a year
- Salesforce
- Mentoring
- Organisational skills
12d
Sales Executive
Celtic tiles Limited —DUBLIN 12, County Dublin
- €28,300.00–€63,375.65 a year
- Part-time
- Sales
- Customer service
- Microsoft Office
- Store discount
- Employee discount
Quick apply
7d
Assistant Manager, Investor Services
SEI Investments —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- English
- Finance
- Annual leave
Personal Assistant - Ballinteer 16
Irish Wheelchair Association Leader's Service —Ballinteer, County Dublin
- €16.22–€18.03 an hour
- Part-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
Personal Assistant - Sandyford Dublin 18
Irish Wheelchair Association Leader's Service —Sandyford, County Dublin
- €16.22–€18.03 an hour
- Part-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
8d
Assistant Director, Fund Oversight
HarbourVest Partners —Dublin, County Dublin
- Full-time
- Analysis skills
- Bachelor's degree
- Accounting
14d
2026/109 Staff Midwife Maternity OPD & Ambulatory Services - INTERNAL
The Rotunda Hospital —Dublin, County Dublin
- €38,166–€56,592 a year
- Research
- No degree
Quick apply
8d
Catering Supervisor / Assistant Manager
Aramark Ireland —Dublin, County Dublin
- Weekend availability
- Management
- Customer service
- Microsoft Office
Quick apply
4d
2026/106 Staff Nurse Theatre
The Rotunda Hospital —Dublin, County Dublin
- €38,166–€56,592 a year
- Part-time
- Research
- No degree
- Organisational skills
Quick apply
12d

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Administrative Assistant

Embassy of Luxembourg in Dublin
Dublin, County Dublin

Quick apply

Job details

Full-time
€3,100–€5,100 a month

Benefits

Annual leave

Qualifications

French
Microsoft Outlook
Multilingual
English
Microsoft Office
Administrative experience
Calendar management
Organisational skills
IT
Communication skills
Time management

Full job description

The Embassy of the Grand Duchy of Luxembourg in Dublin is seeking to recruit a highly organised, discreet, and proactive administrative assistant (m/f) to provide support to the Ambassador and, as required, to the Deputy Head of Mission and the wider Embassy team, and contribute to the smooth daily functioning of the Embassy.

This position is well suited to a candidate with excellent administrative judgment, strong communication and organisational skills, and the ability to manage competing priorities in a diplomatic and multicultural environment.

Main duties and responsibilities:

· Manage the Ambassador’s diary, appointments, travel, and meeting arrangements;

· Handle incoming correspondence, prioritize requests, and ensure timely follow-up;

· Draft, proofread, and format official correspondence, notes, and routine communications;

· Prepare briefing materials, meeting files/dossiers, and supporting documentation as required;

· Manage and maintain contact databases, records, filing systems, and document archives;

· Coordinate official and work visits, protocol arrangements, and logistical support for meetings and events;

· Support the planning and delivery of official, cultural, and public diplomacy events;

· Assist with website and social media and other digital platform updates and provide broader communications support where required;

· Carry out from time to time any other duties assigned by the Head of Mission.

Your profile:

· You have a secondary school degree or higher or equivalent relevant professional experience;

· You have excellent administrative, organisational, communication and time-management skills;

· You have excellent written and spoken skills in English and French;

· You have strong IT skills, including MS Office, Outlook, internet and AI powered research, and calendar management;

· You have the ability to work independently and to take initiative, while contributing effectively to a small team;

· You have strong interpersonal, communication, and problem-solving skills;

· You have a high level of discretion, reliability, and confidentiality;

· You are flexibility to work outside normal office hours when required;

· You have a legal entitlement to live and work in Ireland prior to recruitment.

· You have previous experience in an Embassy, government department, international organisation, or similar professional environment;

· You have experience supporting a senior C-level executive, Ambassador, or Head of office;

· You have experience with protocol, event organisation, or public diplomacy activities;

· You have experience in multilingual correspondence and stakeholder coordination.

What we offer:

· Full-time position: 40 hours per week;

· Sarting date: September 2026 or suitable

· Fixed-term contract of one year, with a three-month probation period;

· Contract extension may be possible, subject to organisational needs;

· starting at 3.100 EUR gross per month (the effective salary will be determined according to the candidate’s experience);

· An end-of-year bonus equivalent to one (1) month’s gross salary (pro-rated according to the number of months worked);

· 25 days of annual leave

Please note that the labour law in force in Ireland governs the employment contract, including the remuneration.

Pay: €3,100.00-€5,100.00 per month

Work Location: In person

Quick apply

Refine Your Search

assistant administrative jobs in swords, d

Administrative Assistant

Administration Assistant

Accounts Assistant

Accounts Assistant

Personal Assistant

Research Assistant TILDA W8 Health Assessment

Executive Assistant

Learning & Development Officer - Executive Officer

Customer Care (Receptionist)

Duty Manager - Carrickmines

Health & Safety Assistant

Organisation Excellence Systems Coordinator

Sales Executive

Assistant Manager, Investor Services

Personal Assistant - Ballinteer 16

Personal Assistant - Sandyford Dublin 18

Assistant Director, Fund Oversight

2026/109 Staff Midwife Maternity OPD & Ambulatory Services - INTERNAL

Catering Supervisor / Assistant Manager

2026/106 Staff Nurse Theatre

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