Find Office receptionist Jobs

Office Receptionist
The Care Team —Dublin, County Dublin
- €20,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Receptionist/Office Administrator
Universal Graphics Limited —Monaghan, County Monaghan
- €25,500–€30,000 a year
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- Microsoft Excel
- Sick pay
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Medical Receptionist
Abbey Medical Centre —Ennis, County Clare
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Reception Supervisor - Hotel Receptionist
Knockranny House Hotel —Westport, County Mayo
- From €15 an hour
- Full-time
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Carnew Nursing Home —Carn an Bhua, County Wicklow
- €14.15–€15.50 an hour
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Night Auditor
Dalata —DUBLIN 1, County Dublin
- Full-time
- Customer service
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Night Manager - Anantara the Marker Dublin Hotel
Minor Hotels Europe & Americas —Dublin, County Dublin
- Night shift
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Hotel Receptionist
Gougane Barra Hotel, Ballingeary, Macroom, Cork —Cork, County Cork
- Part-time
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Senior Receptionist
Cliff House Hotel —Ardmore, County Waterford
- Customer service
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Night Manager
The Croke Park —DUBLIN 3, County Dublin
- Full-time
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Spa Assistant
Sheen Falls Lodge —Kenmare, County Kerry
- Weekend availability
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Clinical Nurse Manager I Medical Oncology - Limerick Cancer Centre
UPMC —Limerick, County Limerick
- €57,208.23–€67,372.50 a year
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Night Porter
The Address Cork —Cork, County Cork
- Full-time
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Front Desk Receptionist - Killarney Plaza Hotel
Killarney Plaza Hotel & Spa —Killarney, County Kerry
- Weekend availability
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3d
Medical Secretary/Receptionist
Churchtown Family Practice —DUBLIN 14, County Dublin
- From €16 an hour
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4d
Receptionist
John Atkins & Co. Ltd. —Cork, County Cork
- €16–€17 an hour
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- Employee discount
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3d
Reception
Mowlam Healthcare —Kilcoole, County Wicklow
- Customer service
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Aftersales Advisor
Nyhan Motors —Bandon, County Cork
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- Microsoft Word
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3d

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Office Receptionist

The Care Team -
Dublin, County Dublin

Apply Now

Job details

Part-time
€20,000 a year

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Administrative experience
Human resources
Front desk
IT
Communication skills
Time management

Full job description

Job Description Office Receptionist

Job Title: Office Receptionist
Department: Administration
Location: Office Based, Dublin 18
Hours: Tuesday, Wednesday & Thursday, 9:00am 5:00pm (21 hours per week)

Job Purpose

The office receptionist is responsible for providing a professional and welcoming first point of contact for visitors, clients, carers and staff. The role supports the day to day running of the office by managing reception duties, maintaining office supplies, processing stock, and providing administrative support to the HR and Recruitment teams.

Key Responsibilities

Reception Duties

Answer incoming telephone calls promptly and professionally.
Welcome visitors to the office and direct them to the appropriate staff member.
Respond to general enquiries in person, by telephone and by email.
Take accurate messages and ensure they are passed on promptly.
Monitor and maintain the reception area to ensure it remains tidy and presentable.

Administrative Duties

Assist with general office administration and filing.
Monitor and respond to shared email inboxes as directed.
Prepare, scan, photocopy and file documentation.
Maintain accurate records and ensure documents are stored appropriately.
Assist with scheduling meetings and appointments when required.

HR & Recruitment Support

Provide administrative support to the HR department.
Assist the Recruitment and HR team with onboarding administration.
Prepare recruitment and employee documentation.
Contact candidates when requested to arrange interviews or obtain documentation.
Assist with processing employment paperwork and maintaining employee files.
Support HR with general administrative tasks as required.

Stock & Office Management

Receive and process all stock deliveries.
Maintain accurate stock records.
Organise and distribute office and care supplies.
Monitor stock levels and notify management when supplies are running low.
Assist with ordering office stationery and supplies when required.
Ensure storage areas remain organised and stocked appropriately.

Office Maintenance

Help ensure the office environment is clean, organised and welcoming.
Report any maintenance issues or health and safety concerns.
Assist in maintaining kitchen and communal office areas.
Ensure meeting rooms are prepared when required.

General Responsibilities

Maintain confidentiality at all times.
Deliver excellent customer service to clients, carers and colleagues.
Work collaboratively with all departments.
Carry out any other reasonable administrative duties as requested by management.

Skills & Experience

Essential

Previous reception or administrative experience.
Excellent communication and interpersonal skills.
Strong organisational and time management abilities.
Good IT skills, including Microsoft Office (Word, Outlook and Excel).
Ability to multitask and prioritise work effectively.
Professional telephone manner.
High level of accuracy and attention to detail.

Reporting To

The Office Receptionist will report to the HR Manager or Client Director and will work closely with the HR, Recruitment, Compliance and Management teams.

Hours of Work (21 hours per week)

Tuesday: 9:00am 5:00pm
Wednesday: 9:00am 5:00pm
Thursday: 9:00am 5:00pm

Apply Now

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