Find Assistant administrative Jobs in Dublin, D

Executive Assistant
Inizio —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Human resources
- Employee assistance program
Senior Executive Assistant
Codex —DUBLIN 11, County Dublin
- Part-time
- Hybrid work
- In-person
- Communication skills
- Annual leave
Quick apply
Neighbourhood Assistant (Dublin)
Co-operative Housing Ireland —DUBLIN 15, County Dublin
- €32,000 a year
- Full-time
- Hybrid work
- Customer service
- Microsoft Office
- Leaving certificate
- Annual leave
- Employee assistance program
Quick apply
4d
Commercial Assistant
IQVIA —Dublin, County Dublin
- Microsoft Excel
- Sales
- Administrative experience
Office Manager
iCims —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
Sales & Services Assistant
Hines —Dublin, County Dublin
- Weekend availability
Animal Care Assistant/Front of House, Part Time, Dublin
Village Vets —Dublin, County Dublin
- €14.15 an hour
- Part-time
- Clinic
- Communication skills
- Gym membership
- Sick pay
Telesales Representative / Sales Assistant
Monahan's Fuels & Garden Centre —Maynooth, County Kildare
- Part-time
- Sales
- Customer service
- Data entry
- Store discount
- Employee discount
Quick apply
Patient Flow Coordinator (CNM1)
Bartra Healthcare —Kilmore, County Dublin
- From €60,000 a year
- Full-time
- Nursing
- Management
- Project management
Quick apply
5d
Real Estate Team Assistant
CRH International —Dublin, County Dublin
- Full-time
- Microsoft Outlook
- Microsoft Office
Quick apply
Personal Assistant to Director
Xingang Investment Pte Ltd —Dublin, County Dublin
- €1,200 a month
- Part-time
- Hybrid work
- English
- Bachelor's degree
- Driving
Quick apply
Personal Assistant - North Dublin
Irish Wheelchair Association Leader's Service —DUBLIN 22, County Dublin
- €16.22–€18.03 an hour
- Part-time
- No degree
- Computer skills
- Typing
- Sick pay
Quick apply
Assistant Service Manager
Henley Forklift Group —Dublin, County Dublin
- Full-time
- Management
- Microsoft Office
- Administrative experience
Healthcare Assistant
Irish Family Planning Association —DUBLIN 1, County Dublin
- €18.30 an hour
- Part-time
- English
- Clinic
- No degree
Quick apply
4d
Personal Assistant
AXA —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Communication skills
2d
L'Oréal Luxe Multi-Brand Assistant Manager, Arnotts Dublin (37.5 Hours)
l'Oréal —Dublin, County Dublin
- Full-time
- Management
- Social media management
- Merchandising
- Annual leave
- Referral programme
Quick apply
Fundraising Assistant
Oxfam Ireland —Dublin, County Dublin
- €15.96 an hour
- Full-time
- English
- Communication skills
Quick apply
9d
Personal Care Assistant - Dublin 4 Area
Irish Wheelchair Association Leader's Service —DUBLIN 4, County Dublin
- €16.22–€18.03 an hour
- Full-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
Radiology Assistant
Medica —Dún Laoghaire, County Dublin
- Full-time
- Clinic
Quick apply
2d
Transfer Agency Transfer Agency - Registration Client Services- Assistant Vice President
State Street —DUBLIN 2, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Finance
10d

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Executive Assistant

Inizio -
Dublin, County Dublin

Apply Now

Job details

Benefits

Employee assistance program

Qualifications

Microsoft Office
Human resources

Full job description

You will support our Chief People Officer, being a trusted partner to allow them to operate at pace and with maximum impact. As a member of the Executive Leadership Team, the CPO operates at the heart of the organisation, and you will provide critical support in navigating that environment.

You will sit at the centre of the People function, where you will also provide administrative and coordination support to the broader HR leadership team. You will work with other Executive Assistants and senior partners across the business to ensure understanding, seamless coordination, and communication at the executive level.

You'll ensure the smooth running of daily activities, while also contributing to the organisation and delivery of important People initiatives. This includes managing complex scheduling, preparing high-quality presentations and materials, coordinating leadership meetings, and supporting the planning and delivery of internal events.

This is a hybrid-working role reporting to the Chief People Officer.

Responsibilities

Manage priorities and time, providing proactive, daily support to the Chief People Officer.
Manage complex scheduling across multiple time zones, including meetings, travel, and important People and Executive Leadership forums
Coordinate with Executive Assistants in the wider Executive Leadership Team to ensure agreement of priorities, meetings, and communications
Support the wider HR leadership team where required with administrative coordination, diary management, and meeting logistics
Prepare high-quality presentations, reports, and briefing materials for executive and board-level discussions
Coordinate board and management packs, ensuring accuracy and proactive delivery
Support the planning and delivery of internal events, offsite events, and leadership sessions
Be the central point of coordination across HR, tracking progress, managing deadlines, and following up on actions
Monitor project status and produce clear reporting for leadership visibility
Collaborate with other teams and external partners to support operational processes, including vendor management and payments
Be the contact for senior team members, both internally and externally.
Identify potential risks, bottlenecks, or delays and work with team members to resolve them

About you

Track record as a successful Executive Assistant in a global organization
A motivated team player who can rise to any challenge
Practice strict confidentiality with all materials, and exercises discretion when working with the business – familiarity with confidential HR matters is a bonus
Proficiency in Microsoft Office with aptitude to learn new software and systems.

Benefits

We offer a comprehensive benefits package designed to support your health, financial wellbeing and work-life balance, including:

Company bonus plan predicated on company and individual performance.
Private Healthcare Allowance with access to corporate healthcare plans through VHI.
Pension Scheme with employer contributions and options to increase your own contributions.
Life Assurance providing cover of four times your basic salary.
Income Protection providing up to 75% of salary in the event of long-term illness (subject to eligibility).
Employee Assistance Programme (EAP) offering confidential support for personal, family, financial and wellbeing matters.

About Inizio

At Inizio, we're a global team motivated by a shared purpose: to reimagine health. Formed in 2022 through the coming together of Ashfield and Huntsworth, we unite decades of experience with the latest capabilities to create impactful solutions across the commercialization journey - from discovery to post-launch. Our global network of over 10,000 experts operates across 50 countries, supporting clients with strategic insight, medical excellence, creative engagement, and real-world delivery. We work with the world's leading health and life sciences businesses to solve complex challenges and drive meaningful outcomes for our clients and patients.

What sets Inizio apart is our people - and we believe everyone should succeed. Here, you're encouraged to reimagine your possibilities: to grow, to be curious and to make change happen. We value your individuality, support your development, and celebrate your ambition. If you're ready to push boundaries and accelerate your career, Inizio is the best place to be.

Our Pledge

At Inizio, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We aim to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.

#LI-DT2 #LI-HYBRID

Don't meet every job requirement? That's okay! Our company is dedicated to building an inclusive and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.

Apply Now

Refine Your Search

assistant administrative jobs in dublin, d

Executive Assistant

Senior Executive Assistant

Neighbourhood Assistant (Dublin)

Commercial Assistant

Office Manager

Sales & Services Assistant

Animal Care Assistant/Front of House, Part Time, Dublin

Telesales Representative / Sales Assistant

Patient Flow Coordinator (CNM1)

Real Estate Team Assistant

Personal Assistant to Director

Personal Assistant - North Dublin

Assistant Service Manager

Healthcare Assistant

Personal Assistant

L'Oréal Luxe Multi-Brand Assistant Manager, Arnotts Dublin (37.5 Hours)

Fundraising Assistant

Personal Care Assistant - Dublin 4 Area

Radiology Assistant

Transfer Agency Transfer Agency - Registration Client Services- Assistant Vice President

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