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Administrative Assistant
Embassy of Luxembourg in Dublin —Dublin, County Dublin
- €3,100–€5,100 a month
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
- Annual leave
Quick apply
Administrative Assistant & Support Officer
New Communities Partnership NCP —Dublin, County Dublin
- €25 an hour
- Part-time
- Microsoft Office
- Administrative experience
- No degree
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14d
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A1 Tradesmen Ltd —DUBLIN 24, County Dublin
- €28,300.00–€43,067.77 a year
- Full-time
- Store discount
- Sick pay
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Trio Foods Ltd —Letterkenny, County Donegal
- €14.15–€14.60 an hour
- Full-time
- English
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- Leaving certificate
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10d
Admin Assistant
Cube Fire & Security Ltd —Ballina, County Mayo
- €30,000–€40,000 a year
- Full-time
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Ross Building and Maintenance Solutions Ltd —Tralee, County Kerry
- From €35,000 a year
- Part-time
- Microsoft Word
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5d
Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
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Part Time Office Administrator During School terms.
Memory Lane Ltd —Cavan, County Cavan
- Part-time
- Microsoft Office
- Computer skills
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Administration Assistant
Premier Parking Ltd —DUBLIN 4, County Dublin
- From €28,696 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Flexitime
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Office Administrator
Control Management Services —Bray, County Wicklow
- €32,000–€34,000 a year
- Full-time
- Microsoft Excel
- Microsoft Office
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Part Time Office Administrator
IMPULSE AGENCIES —Monasterboice, County Louth
- €15–€20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
6d
Office Assistant / Administrator / Receptionst
Accountants & Taxation —Strokestown, County Roscommon
- From €28,000 a year
- Full-time
- Microsoft Office
- No degree
- IT
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6h
Administrator – Head Office (Limerick)
Healthcare Direct —Limerick, County Limerick
- Hybrid work
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Credit Controller & Finance Admin Support (Part-Time)
MediaHQ —Dublin, County Dublin
- Part-time
- Hybrid work
- Microsoft Excel
- No degree
- Communication skills
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Dispatch Clerk / Office Administrator
Owens Quarry Products Ltd —Mullingar, County Westmeath
- Overtime
- English
- Microsoft Office
- Administrative experience
Quick apply
10d
Administration Assistant
Greene Finance & Property —Dundalk, County Louth
- Full-time
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Administration Assistant
Aviation Services Ireland Ltd. —Swords, County Dublin
- €15 an hour
- Full-time
- Microsoft Excel
- English
- Microsoft Office
Quick apply
13d
Executive Assistant to the CEO (Remote)
Percona —Dublin, County Dublin
- Full-time
- Remote
- English
- Administrative experience
- Organisational skills
- Annual leave
Fixed Term Receptionist & Admin Support(Covering Maternity Leave)
Curam Care Homes —County Wexford
- Full-time
- Microsoft Office
- Administrative experience
- Computer skills
- Employee assistance program
- Referral programme
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14d
Senior Executive Assistant
Clio —Dublin, County Dublin
- €69,400–€94,000 a year
- Full-time
- Spanish
- Google Suite
- Communication skills
13d

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Administrative Assistant

Embassy of Luxembourg in Dublin
Dublin, County Dublin

Quick apply

Job details

Full-time
€3,100–€5,100 a month

Benefits

Annual leave

Qualifications

French
Microsoft Outlook
Multilingual
English
Microsoft Office
Administrative experience
Calendar management
Organisational skills
IT
Communication skills
Time management

Full job description

The Embassy of the Grand Duchy of Luxembourg in Dublin is seeking to recruit a highly organised, discreet, and proactive administrative assistant (m/f) to provide support to the Ambassador and, as required, to the Deputy Head of Mission and the wider Embassy team, and contribute to the smooth daily functioning of the Embassy.

This position is well suited to a candidate with excellent administrative judgment, strong communication and organisational skills, and the ability to manage competing priorities in a diplomatic and multicultural environment.

Main duties and responsibilities:

· Manage the Ambassador’s diary, appointments, travel, and meeting arrangements;

· Handle incoming correspondence, prioritize requests, and ensure timely follow-up;

· Draft, proofread, and format official correspondence, notes, and routine communications;

· Prepare briefing materials, meeting files/dossiers, and supporting documentation as required;

· Manage and maintain contact databases, records, filing systems, and document archives;

· Coordinate official and work visits, protocol arrangements, and logistical support for meetings and events;

· Support the planning and delivery of official, cultural, and public diplomacy events;

· Assist with website and social media and other digital platform updates and provide broader communications support where required;

· Carry out from time to time any other duties assigned by the Head of Mission.

Your profile:

· You have a secondary school degree or higher or equivalent relevant professional experience;

· You have excellent administrative, organisational, communication and time-management skills;

· You have excellent written and spoken skills in English and French;

· You have strong IT skills, including MS Office, Outlook, internet and AI powered research, and calendar management;

· You have the ability to work independently and to take initiative, while contributing effectively to a small team;

· You have strong interpersonal, communication, and problem-solving skills;

· You have a high level of discretion, reliability, and confidentiality;

· You are flexibility to work outside normal office hours when required;

· You have a legal entitlement to live and work in Ireland prior to recruitment.

· You have previous experience in an Embassy, government department, international organisation, or similar professional environment;

· You have experience supporting a senior C-level executive, Ambassador, or Head of office;

· You have experience with protocol, event organisation, or public diplomacy activities;

· You have experience in multilingual correspondence and stakeholder coordination.

What we offer:

· Full-time position: 40 hours per week;

· Sarting date: September 2026 or suitable

· Fixed-term contract of one year, with a three-month probation period;

· Contract extension may be possible, subject to organisational needs;

· starting at 3.100 EUR gross per month (the effective salary will be determined according to the candidate’s experience);

· An end-of-year bonus equivalent to one (1) month’s gross salary (pro-rated according to the number of months worked);

· 25 days of annual leave

Please note that the labour law in force in Ireland governs the employment contract, including the remuneration.

Pay: €3,100.00-€5,100.00 per month

Work Location: In person

Quick apply

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