Find Administrative assistant Jobs in Swords County Dublin

Administrative Assistant
Embassy of Luxembourg in Dublin —Dublin, County Dublin
- €3,100–€5,100 a month
- Full-time
- Microsoft Outlook
- English
- Microsoft Office
- Annual leave
Quick apply
Office Administrator (MSF IE)
MSF UK —DUBLIN 2, County Dublin
- €43,824.73–€45,772.50 a year
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
- Annual leave
Quick apply
Credit Controller & Finance Admin Support (Part-Time)
MediaHQ —Dublin, County Dublin
- Part-time
- Hybrid work
- Microsoft Excel
- No degree
- Communication skills
Quick apply
Administrative Assistant
Upton Training —Dublin, County Dublin
- €27,000–€35,000 a year
- Full-time
Quick apply
Medical Staff Office Administrator (Consultants)
Beacon Hospital —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Office Administrator
EZ Living Interiors —South Dublin, County Dublin
- Full-time
- Administrative experience
- Organisational skills
- Computer skills
Quick apply
Office Administrator
Electro Automation —Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Office Administrator
Heco Ventuers Limited —Dublin, County Dublin
- €17–€18 an hour
- Part-time
- Carpentry
- Microsoft Word
- Microsoft Excel
Quick apply
4h
Order Entry and Office Admin
JM Canty International Ltd. —Dublin, County Dublin
- €20–€23 an hour
- Full-time
- Microsoft Office
- Communication skills
Quick apply
14d
Executive Assistant to the CEO (Remote)
Percona —Dublin, County Dublin
- Full-time
- Remote
- English
- Administrative experience
- Organisational skills
- Annual leave
Systems and Administrative Coordinator
Hanami International —Dublin, County Dublin
- €50,000–€55,000 a year
- Full-time
- English
- Microsoft Office
- Communication skills
Quick apply
8h
Executive Assistant - fixed term contract
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrative Assistant - Community Employment Scheme role
Dublin Simon Community —Dublin 07, County Dublin
- €286.50 a week
- Part-time
- Wellness program
- Language training provided
Quick apply
5d
Executive Assistant to CEO
Target Integration —Citywest, County Dublin
- €30,000–€35,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Microsoft Office
- Work from home
Quick apply
Executive Assistant - Real Estate
Turner & Townsend —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
- Annual leave
Quick apply
Grade VI Senior Executive Assistant to the Director HPSCNHPO5 - Amended
Health Service Executive —North Dublin, County Dublin
6d
Executive Assistant
Mercury Engineering —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Office Assistant
Titanbay —Dublin, County Dublin
- Part-time
- Office experience
Quick apply
Executive Assistant
JPMorganChase —DUBLIN 2, County Dublin
- Full-time
- Microsoft Office
- Administrative experience
- Phone etiquette
7d
Administrator
GMC Utilities Group —Dublin, County Dublin
- Full-time
- Customer service
- Analysis skills
- No degree
Quick apply

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Administrative Assistant

Embassy of Luxembourg in Dublin
Dublin, County Dublin

Quick apply

Job details

Full-time
€3,100–€5,100 a month

Benefits

Annual leave

Qualifications

French
Microsoft Outlook
Multilingual
English
Microsoft Office
Administrative experience
Calendar management
Organisational skills
IT
Communication skills
Time management

Full job description

The Embassy of the Grand Duchy of Luxembourg in Dublin is seeking to recruit a highly organised, discreet, and proactive administrative assistant (m/f) to provide support to the Ambassador and, as required, to the Deputy Head of Mission and the wider Embassy team, and contribute to the smooth daily functioning of the Embassy.

This position is well suited to a candidate with excellent administrative judgment, strong communication and organisational skills, and the ability to manage competing priorities in a diplomatic and multicultural environment.

Main duties and responsibilities:

· Manage the Ambassador’s diary, appointments, travel, and meeting arrangements;

· Handle incoming correspondence, prioritize requests, and ensure timely follow-up;

· Draft, proofread, and format official correspondence, notes, and routine communications;

· Prepare briefing materials, meeting files/dossiers, and supporting documentation as required;

· Manage and maintain contact databases, records, filing systems, and document archives;

· Coordinate official and work visits, protocol arrangements, and logistical support for meetings and events;

· Support the planning and delivery of official, cultural, and public diplomacy events;

· Assist with website and social media and other digital platform updates and provide broader communications support where required;

· Carry out from time to time any other duties assigned by the Head of Mission.

Your profile:

· You have a secondary school degree or higher or equivalent relevant professional experience;

· You have excellent administrative, organisational, communication and time-management skills;

· You have excellent written and spoken skills in English and French;

· You have strong IT skills, including MS Office, Outlook, internet and AI powered research, and calendar management;

· You have the ability to work independently and to take initiative, while contributing effectively to a small team;

· You have strong interpersonal, communication, and problem-solving skills;

· You have a high level of discretion, reliability, and confidentiality;

· You are flexibility to work outside normal office hours when required;

· You have a legal entitlement to live and work in Ireland prior to recruitment.

· You have previous experience in an Embassy, government department, international organisation, or similar professional environment;

· You have experience supporting a senior C-level executive, Ambassador, or Head of office;

· You have experience with protocol, event organisation, or public diplomacy activities;

· You have experience in multilingual correspondence and stakeholder coordination.

What we offer:

· Full-time position: 40 hours per week;

· Sarting date: September 2026 or suitable

· Fixed-term contract of one year, with a three-month probation period;

· Contract extension may be possible, subject to organisational needs;

· starting at 3.100 EUR gross per month (the effective salary will be determined according to the candidate’s experience);

· An end-of-year bonus equivalent to one (1) month’s gross salary (pro-rated according to the number of months worked);

· 25 days of annual leave

Please note that the labour law in force in Ireland governs the employment contract, including the remuneration.

Pay: €3,100.00-€5,100.00 per month

Work Location: In person

Quick apply

Refine Your Search

administrative assistant jobs in swords county dublin

Administrative Assistant

Office Administrator (MSF IE)

Credit Controller & Finance Admin Support (Part-Time)

Administrative Assistant

Medical Staff Office Administrator (Consultants)

Office Administrator

Office Administrator

Office Administrator

Order Entry and Office Admin

Executive Assistant to the CEO (Remote)

Systems and Administrative Coordinator

Executive Assistant - fixed term contract

Administrative Assistant - Community Employment Scheme role

Executive Assistant to CEO

Executive Assistant - Real Estate

Grade VI Senior Executive Assistant to the Director HPSCNHPO5 - Amended

Executive Assistant

Office Assistant

Executive Assistant

Administrator

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