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Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
Purchasing Administrator (Part Time 20hrs weekly)
POWNALL & HAMPSON —Dublin, County Dublin
- €18,666 a year
- Part-time
- Microsoft Excel
- English
- No degree
- Employee discount
Quick apply
2d
Office Administrator (Junior) - Motor Industry
MotorCorp —North Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Customer Support Administrator
Carl Stuart Group —Dublin, County Dublin
- €30,000–€35,000 a year
- Microsoft Word
- Microsoft Excel
- Customer service
- Work from home
- Employee assistance program
Quick apply
4d
Salesforce Administrator
Trulioo —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Annual leave
Customer Support & Sales Administrator
PEL Group —Galway, County Galway
- Full-time
- Microsoft Excel
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- Customer service
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Associate Systems Administrator
CarGurus —Dublin, County Dublin
- €38,000–€48,000 a year
- On call
- Communication skills
Property and Office Administrator
Maher Auctioneers —Cashel, County Tipperary
- €27,000.00–€41,900.90 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
Customer Support Administrator
CEC —DUBLIN 15, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
Business Support Administrator
ACS Drives & Controls Systems Ltd —Mullingar, County Westmeath
- Full-time
- No degree
- Business
- Accounting
- Annual leave
- Employee assistance program
10d
Salesforce Developer - Fuze Health
Fuze Health —Remote
- €67,200–€84,000 a year
- Full-time
- Remote
- Computer Science
- Sales
- Salesforce
- Annual leave
- Employee assistance program
Accounts Receivable Administrator
Kepak Group —Clonee, County Meath
- Full-time
- Microsoft Excel
- Referral programme
Quick apply
Administrator
Chubb Fire & Security —Little Island, County Cork
- €37,000–€40,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Life insurance
Office Administrator
Electro Automation —Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
5d
Sales Administrator
Grant Engineering —Birr, County Offaly
- €25,000–€35,000 a year
- Full-time
- Computer skills
- Manufacturing
- Communication skills
- Wellness program
- Flexitime
Quick apply
10d
Sales Administrator
Vodafone —Cavan, County Cavan
- €30,000–€35,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Store discount
- Employee discount
Quick apply
2d
Sales Administrator
SBI contracts ltd —Buncrana, County Donegal
- €40,000–€55,000 a year
- Full-time
- Microsoft Word
- CRM software
- Microsoft Excel
Quick apply
6d
Sales Administrator
CEL - Critical Power —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Sales Administrator
Evorcica Enterprises LTD —Ashbourne, County Meath
- €14.15–€14.50 an hour
- Part-time
- Customer service
- ERP systems
- No degree
- Sick pay
Quick apply
2d

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Senior Executive & Project Administrator

Eterna International Limited
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time
From €55,000 a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Communication skills

Full job description

About Eterna International

Eterna International is a global investment migration firm specialising in residency and citizenship by investment programmes across multiple jurisdictions. We work with high-net-worth clients seeking secure, well-structured pathways to residency and citizenship, in close partnership with real estate developers, charitable organisations, and a trusted network of legal and financial partners across each market we operate in.

About the Role

We are seeking a highly organised and proactive Senior Executive & Project Administrator to join our Dublin office. This role combines executive support, project coordination, and administrative operations. The successful candidate will work closely with senior management, internal teams, and external stakeholders to keep things running smoothly, support timely project delivery, and ensure effective communication across the organisation.

Key Responsibilities

Executive & Administrative Support

Manage day-to-day office operations including attendance tracking, staff rotas, and administrative workflows.
Provide high-level support to senior management, including email management, calendar coordination, scheduling meetings
Filter and prioritise incoming emails and ensure critical communications are addressed promptly.
Attend meetings with senior management, taking detailed minutes, capturing action items, and ensuring timely follow-up on key deliverables.
Prepare agendas, briefings, and follow-up reports for internal and external meetings.
Draft reports, presentations, and communications for senior management review.
Handle sensitive information with the utmost confidentiality and professionalism.
Support office operations, including attendance tracking, staff rotas, and day-to-day administrative workflows.
Assist with compliance, KYC filing, directorship lists, and statutory submissions.

Project Coordination & Reporting

Coordinating with Charities to monitor Project Progress.
Maintain and update project trackers, Gantt charts, and status dashboards to ensure all stakeholders have visibility on progress at all times.
Coordinate and schedule project meetings, prepare agenda packs, capture minutes, and follow up on action items to ensure accountability across teams.
Monitor and flag upcoming deadlines, contractual milestones, and deliverable dates to relevant team members and management.
Act as a key liaison between project execution teams and external parties, ensuring updates are communicated accurately and in a timely manner.
Maintain a centralised repository of project documents, contracts, and correspondence, ensuring version control and easy retrieval.
Provide regular project insights to the marketing team to support sales strategies, brand-building initiatives, and external communications.
Support management with project documentation, progress reporting, and coordination of cross-functional workstreams.

Candidate Profile

Proven experience (5+ years) as a Project Coordinator, Admin Assistant or similar role supporting senior management.
Highly organised, proactive, and capable of managing multiple priorities simultaneously with discretion and professionalism.
Strong written and verbal communication skills, with the confidence to engage with senior management, internal teams, and external stakeholders.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and other office management or project tracking tools.
Flexible and adaptable, comfortable in a fast-paced, dynamic environment where priorities can shift.
Strong attention to detail and the ability to maintain oversight of multiple workstreams at once.

A team player with a pragmatic, can-do attitude.

Pay: From €55,000.00 per year

Benefits:

Work from home

Work Location: Hybrid remote in DUBLIN 2, County Dublin

Quick apply

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