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Executive Assistant
Hastings Insurance —Castlebar, County Mayo
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Executive Assistant

Hastings Insurance -
Castlebar, County Mayo

Quick apply

Job details

Permanent | Full-time
7 days ago

Benefits

Additional leave
Bike to work scheme
Company pension
Company events
Employee assistance program
Sick pay

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Calendar management
SharePoint
Communication skills
Marketing
Time management

Full job description

Hastings Insurance is a leading general insurance brokerage, providing tailored solutions to businesses and individuals across Ireland. With a strong reputation for service excellence, long term client relationships, and continuous innovation, our people are central to our success.

We are seeking a highly organised, proactive, and discreet Executive Assistant to support our senior leadership team as we grow. This position plays an important role in ensuring the effective day to day operation of the executive office, coordinating high level administrative tasks, managing internal and external events, and acting as an internal coordinator for the Company’s Marketing partner agency.

Key Responsibilities

Executive Support

Provide comprehensive administrative assistance to the Managing Director and agreed leadership team members.
Manage calendars, schedule meetings, and coordinate travel arrangements.
Assist with meetings, including preparation of agendas, minutes, and follow up actions.
Prepare reports, presentations, and documentation for client facing meetings.
Act as the primary point of contact for internal and external stakeholders on behalf of the Managing Director and agreed leadership team members.
Handle confidential information with the highest level of professionalism and discretion.

Event Management

Plan, coordinate, and deliver internal and external events, including:
Employee engagement events
Client appreciation events
Industry networking events
Training days and company offsites
Ensure all events reflect the company’s brand, values, and compliance obligations.

Marketing Coordination

Support marketing initiatives in collaboration with internal teams and external agencies.
Assist with the planning and scheduling of marketing campaigns, social media content, and digital communications.
Coordinate production of marketing materials (brochures, presentations, newsletters).
Track marketing activities, gather data, and prepare performance reports where needed.
Maintain consistent brand identity across all communications.

Other Duties

Support ad hoc projects and initiatives aligned with business strategies.
Provide cross functional support, where required, to ensure smooth operations across the organisation.

Key Skills & Competencies

Experience in an Executive Assistant, Office Manager, or high-level administrative role is required.
Experience in event management and/or marketing coordination is an advantage.
Excellent organisational and time management skills, with strong attention to detail.
Ability to multitask and prioritise in a fast-paced environment.
Strong written and verbal communication skills.
Proficiency in Microsoft 365 (Teams, Outlook, SharePoint, Excel, PowerPoint and CoPilot).
Professional and approachable manner with the ability to build positive working relationships.
Comfortable coordinating multiple moving parts.
Discretion, integrity, and a strong understanding of confidentiality requirements.

Benefits:

Additional leave
Bike to work scheme
Company events
Company pension
Employee assistance program
Sick pay

Work Location: In person

Quick apply

Refine Your Search

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