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Public Tendering Bid Manager

Samsic Facility -
County Meath

Quick apply

Job details

Permanent | Full-time
1 hour ago

Qualifications

Microsoft Word
Microsoft Excel
Procurement
English
Microsoft Office
Business development
Analysis skills
Project management
Cleaning
Communication skills

Full job description

Department: Commercial

Reports to: Commercial Manager

Location: Unit 16, The Hub Logistics Park, Bracetown, Dublin 15

Travel: Nationwide travel as required

Role Overview

Samsic Facility is seeking a commercially driven, highly organised and detail-oriented Public Tendering Bid Manager to join our Commercial team. This is an exciting opportunity for an experienced bid or tendering professional with a strong understanding of public-sector procurement to take ownership of the tender process and support the continued growth of Samsic Facility's public-sector business across Ireland.

As Public Tendering Bid Manager, you will manage opportunities from initial identification and assessment through to bid submission, coordinating internal stakeholders, commercial pricing, tender documentation and final submissions. You will play a key role in ensuring bids are high quality, compliant, commercially viable and delivered within required deadlines.

The successful candidate will have excellent attention to detail, strong commercial awareness and the ability to manage multiple complex tenders while coordinating input from teams across the business.

Key Responsibilities

Monitor public procurement and e-tendering portals, including eTenders, to identify new public-sector tender and framework opportunities
Assess new opportunities against Samsic Facility's strategic, operational and commercial objectives
Coordinate internal go/no-go decisions and communicate key requirements, risks, timescales and commercial considerations to relevant stakeholders
Manage the end-to-end preparation and coordination of public-sector tender submissions
Review tender documentation, evaluation criteria, mandatory requirements and submission instructions
Develop and coordinate high-quality, compliant and commercially compelling tender responses
Coordinate bid costings and commercial pricing information with Finance and the Commercial Manager
Coordinate input from Operations, Finance, Sustainability, Innovation, HR, Mobilisation and other relevant stakeholders
Manage tender timelines, milestones, deadlines and submission requirements across multiple opportunities
Conduct final quality, accuracy and compliance checks before submission
Develop and maintain a central tender library containing company information, policies, case studies, methodologies and supporting documentation
Maintain accurate records of previous submissions, tender outcomes, frameworks and lessons learned
Identify and assess new public-sector framework opportunities and support the management of existing frameworks
Monitor framework requirements, renewal dates, call-off arrangements and ongoing compliance obligations
Build appropriate relationships with public-sector procurement bodies and relevant industry contacts, including the Office of Government Procurement (OGP), where appropriate
Attend procurement briefings, customer meetings, clarification meetings and site visits as required
Review unsuccessful tenders and evaluation feedback to identify opportunities for improvement
Coordinate formal clarification requests, reviews or challenges where appropriate and in consultation with the Commercial Manager
Contribute to the continuous improvement of Samsic Facility's tender processes, templates, content and ways of working
Monitor market and competitor activity to identify future opportunities and support public-sector growth
Support the wider Commercial team with market intelligence, customer engagement and business development activity where appropriate

Qualifications & Experience

Proven experience managing end-to-end bid or tender processes, ideally within a public-sector or B2B service environment
Demonstrable experience preparing high-quality tender submissions and coordinating input from multiple stakeholders
Strong understanding of public-sector procurement processes, tender requirements and evaluation criteria
Experience with Irish public-sector tenders, OGP frameworks and/or eTenders is highly desirable
Experience within Facilities Management, Cleaning, Security, Property Management or another B2B service environment is desirable
Experience coordinating bid costings or working closely with Finance and Commercial teams on tender pricing
Excellent written and spoken English, with strong proposal writing and communication skills
Exceptional attention to detail and the ability to manage multiple deadlines and competing priorities
Strong commercial awareness, judgement and business development mindset
Excellent organisational and project management skills
Strong stakeholder management and relationship-building skills
Proficient in Microsoft Office 365, particularly Word and Excel
Willingness to travel nationwide as required

Preferred Skills

Experience managing public-sector frameworks and framework call-off opportunities
Experience attending procurement briefings, customer meetings, tender clarification meetings and site visits
Strong understanding of Facilities Management, Cleaning, Security and associated service markets
Experience using bid management systems, CRM platforms or other tools to manage tender pipelines and submissions
Strong analytical skills with the ability to review tender outcomes, feedback and market information
A proactive and commercially focused approach with a clear determination to win new business

Samsic Facility is an equal opportunities employer. We are committed to promoting equality, diversity and inclusion and to creating a workplace where everyone is treated with dignity and respect. All employment decisions are made fairly and in accordance with applicable employment equality legislation.

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