Department: Commercial
Reports to: Commercial Manager
Location: Unit 16, The Hub Logistics Park, Bracetown, Dublin 15
Travel: Nationwide travel as required
Role Overview
Samsic Facility is seeking a commercially driven, highly organised and detail-oriented Public Tendering Bid Manager to join our Commercial team. This is an exciting opportunity for an experienced bid or tendering professional with a strong understanding of public-sector procurement to take ownership of the tender process and support the continued growth of Samsic Facility's public-sector business across Ireland.
As Public Tendering Bid Manager, you will manage opportunities from initial identification and assessment through to bid submission, coordinating internal stakeholders, commercial pricing, tender documentation and final submissions. You will play a key role in ensuring bids are high quality, compliant, commercially viable and delivered within required deadlines.
The successful candidate will have excellent attention to detail, strong commercial awareness and the ability to manage multiple complex tenders while coordinating input from teams across the business.
Key Responsibilities
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Monitor public procurement and e-tendering portals, including eTenders, to identify new public-sector tender and framework opportunities
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Assess new opportunities against Samsic Facility's strategic, operational and commercial objectives
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Coordinate internal go/no-go decisions and communicate key requirements, risks, timescales and commercial considerations to relevant stakeholders
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Manage the end-to-end preparation and coordination of public-sector tender submissions
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Review tender documentation, evaluation criteria, mandatory requirements and submission instructions
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Develop and coordinate high-quality, compliant and commercially compelling tender responses
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Coordinate bid costings and commercial pricing information with Finance and the Commercial Manager
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Coordinate input from Operations, Finance, Sustainability, Innovation, HR, Mobilisation and other relevant stakeholders
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Manage tender timelines, milestones, deadlines and submission requirements across multiple opportunities
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Conduct final quality, accuracy and compliance checks before submission
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Develop and maintain a central tender library containing company information, policies, case studies, methodologies and supporting documentation
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Maintain accurate records of previous submissions, tender outcomes, frameworks and lessons learned
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Identify and assess new public-sector framework opportunities and support the management of existing frameworks
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Monitor framework requirements, renewal dates, call-off arrangements and ongoing compliance obligations
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Build appropriate relationships with public-sector procurement bodies and relevant industry contacts, including the Office of Government Procurement (OGP), where appropriate
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Attend procurement briefings, customer meetings, clarification meetings and site visits as required
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Review unsuccessful tenders and evaluation feedback to identify opportunities for improvement
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Coordinate formal clarification requests, reviews or challenges where appropriate and in consultation with the Commercial Manager
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Contribute to the continuous improvement of Samsic Facility's tender processes, templates, content and ways of working
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Monitor market and competitor activity to identify future opportunities and support public-sector growth
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Support the wider Commercial team with market intelligence, customer engagement and business development activity where appropriate
Qualifications & Experience
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Proven experience managing end-to-end bid or tender processes, ideally within a public-sector or B2B service environment
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Demonstrable experience preparing high-quality tender submissions and coordinating input from multiple stakeholders
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Strong understanding of public-sector procurement processes, tender requirements and evaluation criteria
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Experience with Irish public-sector tenders, OGP frameworks and/or eTenders is highly desirable
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Experience within Facilities Management, Cleaning, Security, Property Management or another B2B service environment is desirable
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Experience coordinating bid costings or working closely with Finance and Commercial teams on tender pricing
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Excellent written and spoken English, with strong proposal writing and communication skills
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Exceptional attention to detail and the ability to manage multiple deadlines and competing priorities
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Strong commercial awareness, judgement and business development mindset
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Excellent organisational and project management skills
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Strong stakeholder management and relationship-building skills
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Proficient in Microsoft Office 365, particularly Word and Excel
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Willingness to travel nationwide as required
Preferred Skills
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Experience managing public-sector frameworks and framework call-off opportunities
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Experience attending procurement briefings, customer meetings, tender clarification meetings and site visits
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Strong understanding of Facilities Management, Cleaning, Security and associated service markets
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Experience using bid management systems, CRM platforms or other tools to manage tender pipelines and submissions
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Strong analytical skills with the ability to review tender outcomes, feedback and market information
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A proactive and commercially focused approach with a clear determination to win new business
Samsic Facility is an equal opportunities employer. We are committed to promoting equality, diversity and inclusion and to creating a workplace where everyone is treated with dignity and respect. All employment decisions are made fairly and in accordance with applicable employment equality legislation.
