Find Assistant & office Jobs in Malahide, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
11d
Accounts Assistant
Electrical Wholesale —DUBLIN 11, County Dublin
- €32,000–€35,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
1d
Assistant Front Office Manager
The Grafton Hotel —Dublin, County Dublin
- €37,000 a year
- Full-time
- Hospitality
- Hotel
- No degree
- Employee discount
Quick apply
3d
Internal Audit Assistant
Savills Ireland —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Office
Vehicle Purchasing Assistant
Drivalia (formerly ALD Automotive) —Sandyford, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Employee assistance program
Quick apply
1d
Executive Assistant
Optum —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
8d
Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Customer Assistant - Rathbeale Road, Swords
Lidl —Swords, County Dublin
- €15.40–€17.90 an hour
- Overtime
- Serving
- Customer service
- No degree
- Employee assistance program
10d
Junior Administrative Assistant
Kitestown Ltd t/a Wrights of Howth —Howth Harbour, County Dublin
- €32,000–€36,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Employee discount
Quick apply
3d
School Caretaker
Lycee Francais International Samuel Beckett —Foxrock, County Dublin
- €28,228–€38,228 a year
- Full-time
- Childcare
- Maintenance
- English
Quick apply
7d
Team Leader - South Dublin
Heritage Homecare —Dublin, County Dublin
- €17–€20 an hour
- Full-time
- English
- No degree
- Annual leave
- Employee assistance program
Quick apply
Operations Assistant (Driver & Merchandising)
Blue Tiger —DUBLIN 12, County Dublin
- From €14.50 an hour
- Part-time
- Sales
- Customer service
- Merchandising
Quick apply
Project Assistant, MHPSS
UN International Organization for Migration —Dublin, County Dublin
- €3,081 a month
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Relocation assistance
- Sick pay
Quick apply
1d
Assistant Property Manager - PBSA (Stoneybatter Place)
Mezzino (Ireland) Ltd - Brickworks —Dublin, County Dublin
- €29,000–€32,000 a year
- Weekend availability
- No degree
- Hotel experience
Quick apply
8d
Restaurant Supervisor - daytime hours
Gourmet Food Parlour —Malahide, County Dublin
- Full-time
- Hospitality
- Customer service
- Restaurant management
- Employee discount
Quick apply
Facilities Assistant
Precision Group —DUBLIN 1, County Dublin
- €16.30 an hour
- Full-time
- Management
- Maintenance
- English
Quick apply
9d
Secretary/Executive Assistant
Mount Carmel Secondary School —DUBLIN 1, County Dublin
- €31,000–€45,000 a year
- Full-time
- Microsoft Office
- No degree
- Organisational skills
Quick apply
Executive Assistant / Office Manager
StoneX Group —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Assistant Administrative Officer
DRONIVKA —Blackrock, County Dublin
- €35,000–€44,000 a year
- Full-time
- English
- Administrative experience
Quick apply
1d
Field Sales Associate - Leinster Region
SumUp —Dublin, County Dublin
- Remote
- Employee assistance program
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time
11 days ago

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

assistant & office jobs in malahide, d

Operations Administrator

Accounts Assistant

Assistant Front Office Manager

Internal Audit Assistant

Vehicle Purchasing Assistant

Executive Assistant

Senior Executive & Project Administrator

Customer Assistant - Rathbeale Road, Swords

Junior Administrative Assistant

School Caretaker

Team Leader - South Dublin

Operations Assistant (Driver & Merchandising)

Project Assistant, MHPSS

Assistant Property Manager - PBSA (Stoneybatter Place)

Restaurant Supervisor - daytime hours

Facilities Assistant

Secretary/Executive Assistant

Executive Assistant / Office Manager

Assistant Administrative Officer

Field Sales Associate - Leinster Region

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