Find Medical administration Jobs in Donabate, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
Grade VII Administration Manager
Peamount Healthcare —Dublin, County Dublin
- €61,219–€79,583 a year
- Full-time
- AI
- Free parking
- Annual leave
10d
Customer Care Administrator
Drivalia (formerly ALD Automotive) —Stillorgan, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Annual leave
- Employee assistance program
Quick apply
Junior Reporting Analyst
Prime Street —DUBLIN 8, County Dublin
- €35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- ERP systems
Quick apply
9d
Radiology Onboarding & Engagement Administrator
Medica —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Patient Services Supervisor Grade V
Bon Secours Health System Ireland —Dublin, County Dublin
- Full-time
- Microsoft Office
- Leaving certificate
- Supervising experience
- Annual leave
4d
AVP - Third Party Management / Outsourcing Specialist (m/f/d)
Sumitomo Mitsui Banking Corporation —Dublin, County Dublin
- €49,000–€91,000 a year
- Hybrid work
- English
- Bachelor's degree
- Business
- Annual leave
Care Assistant for Seniors - Flexible Earning Opportunity
Viola —Dublin, County Dublin
- €16 an hour
- Part-time
- No degree
- Patient care
- Cleaning
- Flexitime
Quick apply
Radiology Assistant / Admin
Medica —Dún Laoghaire, County Dublin
- Full-time
- Clinic
Quick apply
10d
Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Medical Staff Office Administrator (Consultants)
Beacon Hospital —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Specialist I, Company Secretary
SEI Investments —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- In-person
- Business
- Annual leave
10d
Administration Assistant
Bloomfield Hospital —Rathfarnham, County Dublin
- €34,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance program
Quick apply
Front of House Administrator
Medfit Healthcare —Dublin, County Dublin
- €14.50–€19.00 an hour
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Employee assistance program
Quick apply
Medical Administration
Liffey Valley Medical —Clondalkin, County Dublin
- From €16 an hour
- Part-time
- Administrative experience
- Clinic
- Organisational skills
Quick apply
2d
Administrator - Emergency Department
Blackrock Health Blackrock Clinic —Dublin, County Dublin
- Full-time
- Clinic
- IT
- Cash handling
- Employee assistance program
Quick apply
10d
CMMS Administrator
Takeda Pharmaceutical —Dublin, County Dublin
- €57,800–€79,420 a year
- Full-time
- Computer Science
- Engineering
- Administrative experience
- Fuel card
- Employee assistance program
Governance Assistant
TD Bank —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
- Annual leave
Endoscopy Scheduler
Beacon Hospital —Dublin, County Dublin
- Full-time
- English
- No degree
- Computer skills
Quick apply
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

medical administration jobs in donabate, d

Operations Administrator

Grade VII Administration Manager

Customer Care Administrator

Junior Reporting Analyst

Radiology Onboarding & Engagement Administrator

Patient Services Supervisor Grade V

AVP - Third Party Management / Outsourcing Specialist (m/f/d)

Care Assistant for Seniors - Flexible Earning Opportunity

Radiology Assistant / Admin

Medical Secretary

Medical Staff Office Administrator (Consultants)

Specialist I, Company Secretary

Administration Assistant

Front of House Administrator

Medical Administration

Administrator - Emergency Department

CMMS Administrator

Governance Assistant

Endoscopy Scheduler

Administration & Support Coordinator

I want to receive the latest job alerts for medical administration in donabate, d

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