Find Administrative assistant 1 Jobs in Dún Laoghaire, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
11d
Receptionist/Administrative Assistant
Erin College —Dublin, County Dublin
- €14.15 an hour
- Full-time
- Customer service
- English
- Administrative experience
- Store discount
- Language training provided
Quick apply
7d
Accounts Assistant
Electrical Wholesale —DUBLIN 11, County Dublin
- €32,000–€35,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Administrative experience
Quick apply
1d
Administrative Assistant 1 (contract)
Microsoft EMEA —DUBLIN 22, County Dublin
- €16 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Junior Legal Assistant – Child Law and Social Welfare Law [Litigation]
Rogers Law Solicitors —Dublin, County Dublin
- From €26,500 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Playwork Assistant
YMCA Dublin —Dublin, County Dublin
- Full-time
- Childcare
- No degree
- Organisational skills
Scheduling and Support Officer
Irish Wheelchair Association —Lucan, County Dublin
- €33,993–€51,931 a year
- Full-time
- Management
- Bachelor's degree
- No degree
- Annual leave
Quick apply
4d
Executive Assistant (Perm) - Commercial (Pensions)
Arthur Cox —DUBLIN 2, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Fitness Assistant
YMCA Dublin —Dublin, County Dublin
- Weekend availability
- Computer skills
- Communication skills
Communications and Insight Lead
Bank of America —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Communication skills
Personal Assistant to Director
Xingang Investment Pte Ltd —Dublin, County Dublin
- €1,200 a month
- Part-time
- Hybrid work
- English
- Bachelor's degree
- Driving
Quick apply
Healthcare Assistant
Irish Family Planning Association —DUBLIN 1, County Dublin
- €18.30 an hour
- Part-time
- English
- Clinic
- No degree
Quick apply
4d
Healthcare Assistant
Irish Wheelchair Association Leader's Service —Dublin, County Dublin
- €16.22–€18.03 an hour
- Part-time
- English
- Communication skills
- Time management
- Sick pay
Quick apply
7d
Fitness Instructor Assistant - CE Scheme
YMCA Dublin —Dublin, County Dublin
- €286.50 a week
- Part-time
- No degree
- Computer skills
- Communication skills
- Gym membership
Quick apply
1d
Occupational Therapist Assistant | Full Time
Carechoice —Swords, County Dublin
- Full-time
- English
- Clinic
Quick apply
4d
O&M Support Assistant M/F
Renvolt Ireland —Dublin, County Dublin
- Microsoft Office
10d
18 Month Higher Diploma in Midwifery Education Programme
The Rotunda Hospital —Dublin, County Dublin
- Full-time
Quick apply
Territory Sales Executive - Industrial Adhesives and Tapes - Ireland (m/f/x)
3M —Dublin, County Dublin
- Full-time
- Sales
- Microsoft Office
- IT
Clinical Nurse Specialist ;Diabetes
Beacon Hospital —Dublin, County Dublin
- Full-time
- English
- Clinic
- Leadership
Quick apply
Acute Oncology RANP/CANP/CNS
Beacon Hospital —Dublin, County Dublin
- Full-time
- Research
- Master's degree
- Team management
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time
11 days ago

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

administrative assistant 1 jobs in dún laoghaire, d

Operations Administrator

Receptionist/Administrative Assistant

Accounts Assistant

Administrative Assistant 1 (contract)

Junior Legal Assistant – Child Law and Social Welfare Law [Litigation]

Playwork Assistant

Scheduling and Support Officer

Executive Assistant (Perm) - Commercial (Pensions)

Fitness Assistant

Communications and Insight Lead

Personal Assistant to Director

Healthcare Assistant

Healthcare Assistant

Fitness Instructor Assistant - CE Scheme

Occupational Therapist Assistant | Full Time

O&M Support Assistant M/F

18 Month Higher Diploma in Midwifery Education Programme

Territory Sales Executive - Industrial Adhesives and Tapes - Ireland (m/f/x)

Clinical Nurse Specialist ;Diabetes

Acute Oncology RANP/CANP/CNS

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