The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
Role: Admissions Manager
Contract: 6 months fixed-term contract
Salary: 67,000
Closing date: 21 July 2026 at 16:00
Post Summary
The appointee will report to the Head of Operations. Please note that the scope and reporting line for this position may be subject to change under Project Connect. This is an exciting opportunity to join a newly formed Operations Department and Admissions Team within RCPI.
The appointee will be responsible for the following but are not limited to.
Admissions
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Develop and implement strategies for national recruitment and selection of postgraduate training candidates.
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Drive and manager adherence to admission policies and standards with ongoing review linked to best practice standards.
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Oversee the coordination process with training specialties to align recruitment processes with educational requirements.
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Monitor and report on recruitment metrics and outcomes in conjunction with the Senior Programme Coordinator, Admissions
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Oversee and provide leadership on the conversion process for international applicants, ensuring a seamless transition and compliance with visa regulations.
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Build strategic partnerships with international educational institutions and agencies.
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Oversee annual careers, induction, and onboarding events.
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Create a culture that supports the provision of team wide operational support at high volume points in the year.
Recruitment and Selection for Post-CSCST Fellowships-
Oversee and act as SME for the annual Fellowship call for development and funding process.
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Lead the recruitment and selection process for appointments to post-CSCST fellowships.
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Develop and implement selection criteria and processes.
Operations Management-
Design and streamline admission processes to enhance efficiency and candidate experience.
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Manage the admissions team, providing guidance, training, and performance evaluations.
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Implement and monitor operational policies and procedures.
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Lead and motivate the admissions team to achieve departmental goals.
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Foster a collaborative and supportive team environment.
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Provide professional development opportunities for team members.
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Engage with internal and external stakeholders to foster partnerships and collaborations.
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Communicate effectively with universities, the intern network, RCPI training stakeholders and faculty, and external partners.
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Represent the institution at recruitment events and conferences.
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Develop and execute strategic plans for the admission department.
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Align admission strategies with the overall goals of the institution.
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Monitor and assess the effectiveness of admission strategies and make data-driven decisions.
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Workstream budgetary management in conjunction with the Head of Operations.
Maintenance of the Master Schedule-
Oversee the creation and maintenance of the master schedule for all education and training related activities.
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Ensure timely updates and distribution of the schedule to relevant stakeholders.
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Monitor the schedule for conflicts and resolve them efficiently.
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Define and lead an annual scheduling process encompassing relevant internal and external stakeholders.
The successful applicant will have five years’ experience in a comparable education environment, with experience in admissions and onboarding desirable:
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A third level qualification.
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Change champion.
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Excellent communication, presentation and influencing skills with the ability to drive consensus among various internal and external stakeholders.
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Self-starter, proven leadership, and team-oriented skills.
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Excellent ICT Skills (MS Suite, Quercus, and Kaizen), strong report writing skills and an appreciation of IT systems and solutions.
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Demonstrated analytical and problem-solving capability together with excellent interpersonal and relationship management skills.
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Experience in postgraduate education recruitment is highly desirable.
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Strong understanding of national and international recruitment processes.
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Excellent organizational and project management skills.
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Proficiency in using admissions and CRM software.
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Knowledge and experience of business management and financial management.
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Clear track record of a high level of attention to detail.
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Strong analytical and planning skills feeding into strategic and business planning.
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Proven track record of managing projects to completion.
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Proven track record on complex stakeholder management.
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Practical experience of preparing business plans, programme plans and budgets.
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Proven ability to implement strategy to achieve agreed goals and objectives.
Competencies
Operations Management:-
Proven experience in managing complex operational processes.
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Ability to implement efficient systems and procedures.
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Ability to work operationally at high volume points in the academic cycle
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Willingness to provide cross-functional support to aligned departments
Leadership and Team Management:-
Strong leadership skills with the ability to inspire and lead a diverse team.
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Experience in team management and staff development.
Stakeholder Engagement and Collaboration:-
Excellent communication and interpersonal skills.
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Ability to build and maintain effective relationships with stakeholders.
Strategic Planning and Implementation:-
Strong strategic thinking and planning skills.
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Experience in implementing strategic initiatives and measuring their success.
Leave: We offer 21 days annual leave with an additional 3-4 college days as well as long service leave to all employees. We also provide support for staff with Maternity, Sick, Parents, and Parental leave.
Wellbeing: An Employee Assistance Programme with Spectrum Life is available to all staff members as well as annual flu vaccine.
Flexible Hybrid working model: The RCPI offer a flexible 35-hour-a-week hybrid working model for all employees from their start date, giving staff the autonomy to work from home combined with time spent onsite.
Pension: A defined contribution pension scheme of 1.5% Employee contribution and RCPI contribution from commencement date with an increase after 18 months
Flexible Benefit: Pro-rata €1,500 annual flexible benefit upon completion of a successful probationary period.
Life Assurance: 4 times your annual salary.
Learning & Development: We offer CPD options including study leave and unlimited access to LinkedIn Learning.
Diversity and Inclusion: RCPI recognises the importance of equality, diversity, and inclusion. We were recently awarded a Silver accreditation from Investors in Diversity. We are an open and inclusive organisation that celebrates and welcomes diversity. We lead initiatives that support, promote and demonstrate a culture of mutual respect, inclusivity, and diversity, as outlined in our Diversity and Inclusion policy.
The Royal College of Physicians of Ireland is an inclusive employer and in line with our policies you are invited to disclose any reasonable accommodations you require for applying, interviewing or working with RCPI. Please be assured this information will be treated as confidential and not used for the purpose of selection. If you have any queries, please contact Suzann Donnelly at [email protected].
The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.
