Find Practice administrator/medical Jobs in Coolock, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
Administrator/Medical Secretary
Hibernian Urology —DUBLIN 18, County Dublin
- €29,000–€40,000 a year
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
Practice Administrator/Medical Secretary
Dr Ciaran Bent —Dundrum, County Dublin
- €15.00–€16.50 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Annual leave
Quick apply
2d
Medical Receptionist/Administrator
Med —DUBLIN 18, County Dublin
- €18 an hour
- Full-time
- English
- Administrative experience
- IT
- Annual leave
- Employee discount
Quick apply
Medical Staff Office Administrator (Consultants)
Beacon Hospital —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
Quick apply
Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrator - Emergency Department
Blackrock Health Blackrock Clinic —Dublin, County Dublin
- Full-time
- Clinic
- IT
- Cash handling
- Employee assistance program
Quick apply
9d
Medical Receptionist
Castleknock family practice —Dublin, County Dublin
- €14–€19 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Administrative experience
- Employee discount
Quick apply
9d
Medical Receptionist/Administrator
Leixlip GP Practice —Leixlip, County Kildare
- €15–€17 an hour
- Part-time
- Administrative experience
- Organisational skills
- Front desk
Quick apply
Administrator
Blackrock Health Blackrock Clinic —Blackrock, County Dublin
- Weekend availability
- Clinic
- IT
- Typing
Quick apply
Regional Programme Coordinator (Dublin South Leinster Region)
Irish College of GPs —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Project management
- Annual leave
- Employee assistance program
Quick apply
Theatre Healthcare Assistant
Blackrock Health Hermitage Clinic —Lucan, County Dublin
- Full-time
- Leaving certificate
- Clinic
- No degree
- Free parking
- Employee assistance program
Quick apply
Senior Software Engineer
Microsoft —Dublin, County Dublin
- €77,400–€172,400 a year
- Full-time
- Computer Science
- Java
- C++
Senior Release Manager
Uniphar PLC —DUBLIN 24, County Dublin
- Full-time
- Azure
- Oracle
- DevOps
Quick apply
Loss Prevention Internal Control Administrator
Uniphar Wholesale Limited —DUBLIN 24, County Dublin
- Full-time
Quick apply
4d
2026/102 Consultant Psychiatrist
The Rotunda Hospital —Dublin, County Dublin
- €238,221–€286,151 a year
- Full-time
- Management
- Master's degree
- Clinic
Quick apply
16h
Senior Engineer, Network Observability
CoreWeave Europe —Dublin, County Dublin
- On call
- Computer Science
- Bachelor's degree
- Linux
- Employee assistance program
Quick apply
ServiceNow Architect
Uniphar PLC —DUBLIN 24, County Dublin
- Full-time
- JavaScript
- Scripting
- Communication skills
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

practice administrator/medical jobs in coolock, d

Operations Administrator

Administrator/Medical Secretary

Practice Administrator/Medical Secretary

Medical Receptionist/Administrator

Medical Staff Office Administrator (Consultants)

Medical Secretary

Administrator - Emergency Department

Medical Receptionist

Medical Receptionist/Administrator

Administrator

Regional Programme Coordinator (Dublin South Leinster Region)

Theatre Healthcare Assistant

Senior Software Engineer

Senior Release Manager

Loss Prevention Internal Control Administrator

2026/102 Consultant Psychiatrist

Senior Engineer, Network Observability

ServiceNow Architect

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