Job Title: Accounts Payable Administrator
Reports to: Finance Operations Manager
Terms: Full-time, Permanent, Hybrid
Salary: GB3 (€31,702 - €35,224)
About Concern: Established in 1968, Concern is a non-profit, non-governmental humanitarian organisation, dedicated to the reduction of suffering and the ultimate elimination of extreme poverty in the world’s poorest countries.
Concern’s vision, our mission and our work are all defined by one goal – ending extreme poverty, whatever it takes. Concern strives for a world free from poverty, fear and oppression.
Our culture is values driven and we believe that our people are central to all that we do and are key to delivering on our goal of Reaching the Furthest Behind First. We are committed to ensuring a workplace weverybody feels valued and are enabled to succeed in their work and contribute to delivering on our mission.
Role Purpose: Main responsibility is to process and review transactions between Concern Worldwide and its Suppliers, making sure all outstanding invoices from suppliers and expense claims from Head Office staff are approved, processed, and paid. Processing an invoice includes, but is not limited to, recording data from the invoice, matching to an approved Purchase Order (PO), inputting it into the accounting system and producing the banking files for payment processing.
Responsibilities:
- Matching all received invoices with relevant approved and receipted POs
- Entering verified and approved staff expense claims and other non-PO invoices to accounting system
- Preparing back up files and folders for review by Senior Management payment run approvers
- Processing weekly payment runs for suppliers based in ROI, UK, and NI through the banking payment system
- Raising queries with budget holders as required
- Dealing with creditor queries
- Setting up new supplier accounts in the accounting system
- Reconciling supplier accounts on a monthly basis
- Processing verified and approved credit card expenses claims
- Entering purchase orders for finance department
- Responsible for daily collection and distribution of finance department post
- Responsible for collection of petty cash from the relevant bank in line with security policy
- Providing cover within the finance department as required
- Any other tasks that can reasonably be assigned by the line manager
- All staff are responsible for upholding and promoting Concern’s values, including our workplace equality, diversity and inclusion, and safeguarding values.
- All staff are required to participate and contribute as necessary towards Concern’s emergency response as and when required.
Role Holder Requirements:
Essential:
- Ideally you will have previous accounts payable experience and have worked with an accounting package
- Computer literate with good excel skills
- Excellent written and verbal English
- Strong attention to detail
- Excellent interpersonal communication skills
- Empathy with the organisational goals of Concern
- Commitment to working in a team environment
Desirable:
- Experience using Dynamics GP and or Unit 4.
- Experience of working in an NGO
- IATI qualified or working towards would be an advantage
Competencies:
Candidates are expected to demonstrate abilities in the following priority competency areas in bold:
Planning and decision-making
Creativity and innovation
Communication and working with others
Influence, advocacy and networking
If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.
If you have any concerns about our recruitment process and need particular assistance - for example if you have a disability e.g. a hearing impairment - please let us know and we will do our best to respond to your needs.
Important information:
Concern has an organisational Code of Conduct with three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisations, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking.
During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.
