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Facilities Administrator (with Reception Duties)

AAB -
Balbriggan, County Dublin

Apply Now

Job details

Permanent

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
Multi-line phone systems
Business
Communication skills
Time management
Office experience

Full job description

Description

DISCOVER YOUR POTENTIAL. BUILD YOUR CAREER. JOIN US AT AAB.

AAB is a leading professional services firm operating across the UK, Ireland, and the USA. We specialise in the mid-market, supporting individuals, family businesses, and organisations with a full suite of services including audit, tax, corporate finance, payroll, people consultancy, and wealth management. With 1,000+ team members, we deliver expert support to clients all over the world.

EVERYONE HAS THE AABILITY TO SUCCEED- WE’LL HELP YOU GET THERE.

Our people are at the heart of everything we do. We succeed together as one team, building strong client relationships through passion, empathy, and straightforward advice. That’s what makes AAB different. We invest in brilliant talent across every area of the business, offering tailored training, professional qualifications, and continuous support to help you grow.

Your growth matters to us. We’ll give you the tools, encouragement, and opportunities to lead, learn, and make an impact. Guided by our six core values, we foster a culture where collaboration, trust, and enthusiasm thrive.

AABSOLUTELY DEDICATED TO HELPING YOU ACHIEVE YOUR GOALS

At AAB, your career is what you make it. We are here to help you turn ambition into action, whether that’s becoming a technical expert, a future leader, or someone who simply makes a difference every day. If you're ready to be part of a team that’s united by purpose and driven by values, we’d love to hear from you.

ESG COMMITTMENT

We take our responsibility seriously. From reducing our environmental impact, to supporting education through training and talent programmes, to giving back to our local communities with our charitable initiative ABBIE- ESG is part of who we are.

ROLE PURPOSE

Location: Balbriggan - fully office based. A full driving licence and access to a car is required to fulfil the requirements of this role.

The Facilities Administrator is responsible for supporting the smooth day-to-day running of the office environment, ensuring facilities, services, and reception operations are delivered to a high standard. This role combines facilities coordination with front-of-house reception duties, providing a professional and welcoming experience for staff, visitors, and clients.

Key Responsibilities:

Facilities Administration

Coordinate day-to-day facilities services including cleaning, maintenance, security, waste management, and catering
Log, track, and follow up on maintenance requests and contractor works
Liaise with external suppliers and service providers, ensuring service level agreements are met
Support health and safety compliance, including fire safety checks, evacuation equipment, and accident reporting
Assist with office moves, desk setups, and workspace changes
Maintain facilities documentation, asset registers, and compliance records
Monitor stock levels and order office supplies, stationery, and consumables
Support sustainability and environmental initiatives within the office

Reception & Front-of-House Duties

Act as first point of contact for visitors, clients, and contractors, ensuring a professional and friendly welcome
Manage reception desk and switchboard, answering and directing calls appropriately
Coordinate visitor sign-in, badges, and compliance with security procedures
Manage meeting room bookings, room setups, and refreshments
Handle incoming and outgoing post, deliveries, and couriers
Maintain reception and meeting areas to a high presentation standard

Administration & Support

Provide general administrative support to facilities and wider operations teams
Update internal systems, trackers, and calendars
Assist with event coordination, staff briefings, and office activities
Support emergency procedures and act as first responder or fire marshal if required (training provided)
Support local office and OSS function with ad hoc time sensitive administrative tasks ensuring key deadlines are met.

Experience & qualifications

Essential

Experience in an office administration, facilities, or reception role
Strong organisational and time-management skills
Excellent communication and customer service skills
Confident professional manner with visitors and colleagues
IT literate (Microsoft Outlook, Word, Excel, Teams)
Ability to manage multiple tasks and priorities
Full driving licence and access to a car

Desirable

Previous facilities or health & safety experience
Familiarity with contractor management
Knowledge of building services or office environments

Personal Attributes

Approachable, reliable, and professional
Proactive and solutions-focused
Detail-oriented with strong follow-through
Flexible and adaptable to changing priorities

WHAT AAB OFFER

Disclaimer
Unsolicited CVs sent to AAB by Recruitment Agencies will not be accepted for this position. AAB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.

About AAB

Apply Now

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payroll administrator jobs

Facilities Administrator (with Reception Duties)

Human Resources Administrator - UPMC Kilkenny

IT Systems Administrator

Talent & HR Administrator - UPMC Sports Surgery Clinic, Dublin

Assistant Director of Nursing

Weekend Admin / Receptionist - Part time

Finance Manager

Financial Accountant (Contract)

HR Graduate Aministrator Employee Benefits - German speaker

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WHAT AAB OFFER

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