Find Office administrator Jobs in Maynooth, Ke

Administration Assistant
Blackrock Health Hermitage Clinic —Lucan, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11h
Part-Time Sales Support & Admissions Administrator
Dublin International Foundation College —Naas, County Kildare
- From €27,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12h
Administrator
Mitchell McDermott —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
11h
Administrative Assistant Grade IV, Part time (33.25 hrs) Temporary Outpatients Department
Tallaght University Hospital —Tallaght, County Dublin
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Sick pay
2d
Project Administrator
Crown Global —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Executive Assistant - Business Administration
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Mortgage Advisor/Administrator
Park Financial Planning —Kimmage, County Dublin
- €30,000–€40,000 a year
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administrative Assistant (Maintenance) - (Full Time)
Leevin —DUBLIN 1, County Dublin
- €14.15 an hour
- Full-time
- Microsoft Excel
- Customer service
- English
Quick apply
6d
Administration Assistant - Community Employment Scheme role
Dublin Simon Community —Dublin 07, County Dublin
- €286.50 a week
- Part-time
- Wellness program
- Language training provided
Quick apply
Credit Control Administrator, Dublin 12
Kellihers —Dublin, County Dublin
- Full-time
- Microsoft Excel
- ERP systems
- Administrative experience
- Store discount
- Employee assistance program
Quick apply
13h
Assistant Front Office Manager
Marriott International, Inc —Dublin, County Dublin
- Full-time
- Hospitality
- Management
- Customer service
Assistant Front Office Manager
Dalata —DUBLIN 2, County Dublin
- Full-time
- Hotel
- Organisational skills
- Employee assistance program
Quick apply
Agency Administrator (German Agency Team
Zurich Insurance —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Office

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Part-Time Sales Support & Admissions Administrator
Dublin International Foundation College —Naas, County Kildare
Knowledge of international education or student recruitment processes. Respond to enquiries from prospective students, parents, and international education…
From €27,000 a year
Quick apply
12h

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Administration Assistant

Blackrock Health Hermitage Clinic -
Lucan, County Dublin

Quick apply

Job details

Permanent | Full-time
11 hours ago

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Administrative experience
Organisational skills
SharePoint
IT
Communication skills
Nursing
Time management

Full job description

Job Title: Administration Assistant

Department: Nurse Education & Practice Development (NEPD)

Job Function: Non-Clinical

Reporting to: Assistant Director of Nursing

Location: Hermitage Clinic

Job Purpose

The Administrative Assistant provides comprehensive administrative support to the Nursing Education and Practice Development team, and the operational ADONs. The role is primarily responsible for the accurate coordination, maintenance, and reporting of time and attendance and nursing education, training, and competency records to ensure compliance with regulatory, organisational, and professional requirements.

Flexibility will be required of the Administrative Assistant to ensure all administration activities are adhered to and you may occasionally be required to cover other admin areas. Confidentiality regarding patient/staff information is of utmost importance and must be always respected.

Job Background/Context

The Hermitage Clinic is a private hospital providing a full range of medical and surgical care across a broad spectrum of specialities. The NEPD provides a range of training and development programs hospital wide.

Key Responsibilities

Education & Training Records

Maintain accurate and uptodate education and training records for all nursing staff
Track mandatory and statutory training compliance (e.g. fire safety, manual handling, Children's first , BLS/ALS, infection prevention etc)
Monitor attendance, expiry dates, renewals, and re-certification requirements
Update electronic Time Management System (TMS) and staff databases
Generate reports for audits, inspections, governance meetings, and management review

Administrative Support

Provide administrative support to the Nursing Education Practice Development team
Coordinate training schedules, study days, inductions, and education sessions
Communicate training requirements and reminders to nursing staff and line managers
Prepare attendance lists, certificates, sign-in sheets, and evaluation forms
Maintain structured filing systems (electronic and paper-based) in line with data protection standards
Provide administration support to the Operational ADONs - complete TMS for bank and pool staff; uploading of rosters to SharePoint; maintain agency spreadsheet.

Compliance & Quality

Support preparation for internal audits, external inspections, and accreditation visits
Ensure records align with professional regulatory standards (e.g. Nursing and Midwifery Board requirements)
Assist in the development and maintenance of education databases, trackers, and dashboards
Adhere to GDPR and confidentiality requirements at all times

Communication & Liaison

Act as a point of contact for nursing staff regarding education records and training queries
Liaise with internal departments, training providers, and external agencies as required
Support onboarding and induction education tracking for new nursing staff

Essential Criteria

Knowledge / Experience

Minimum 2 years administration experience
Proven administrative experience, preferably in a healthcare or education setting
Strong organisational skills with excellent attention to detail
Experience managing records, databases, or scheduling systems
High level of computer literacy (MS Word, Excel, Outlook; TMS experience desirable)
Ability to prioritise workload and meet deadlines
Excellent written and verbal communication skills
Understanding of confidentiality and data protection principles

Skills/ Competencies

Interpersonal and communication skills
Flexibility
Team skills
Planning and organising skills
Ability to work on own initiative
Time management
IT skills

Desirable Skills

Ideally previous experience working in nursing, healthcare education, or clinical governance environments
Familiarity with regulatory or compliance frameworks for nursing staff
Experience preparing audit or compliance reports
Knowledge of continuing professional development (CPD) processes

Knowledge/ Experience

Previous experience in a healthcare/education environment

Quick apply

Refine Your Search

office administrator jobs in maynooth, ke

Administration Assistant

Part-Time Sales Support & Admissions Administrator

Administrator

Administrative Assistant Grade IV, Part time (33.25 hrs) Temporary Outpatients Department

Project Administrator

Executive Assistant - Business Administration

Mortgage Advisor/Administrator

Administrative Assistant (Maintenance) - (Full Time)

Administration Assistant - Community Employment Scheme role

Credit Control Administrator, Dublin 12

Assistant Front Office Manager

Assistant Front Office Manager

Agency Administrator (German Agency Team

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