SHAPE MORE THAN JUST A CAREER AT MITCHELL MCDERMOTT.
We’re a growing company with big ideas, high standards and ambitious clients. We empower you to have a massive impact on all three.
About Us
We are a leading Construction Consultancy offering a range of cost management, project management, due diligence and advisory services to blue chip clients in a huge variety of sectors. Working on prestige projects around the country, we’re renowned for the highest standards, biggest ideas and meticulous attention to detail. As Office Administrator, you are an integral part of the team, providing essential support to ensure the smooth running of the team.
Responsibilities
- Provide administrative support to the Directors Team
- Travel and accommodation bookings for Directors and wider team
(International and in Ireland)
- Typing, preparing and collating documents e.g. bids, pre-qualification
questionnaires submissions, company presentations and capability statements
- Managing the Teams client CVs and ensuring they are updated for upcoming
bids
- Organising Team meetings and taking notes, preparing presentations
and Agendas in advance for the meetings, coordinating with meeting chair and
contributors
- Assisting Directors tracking Projects, Resources, Hiring, Invoicing, Debtors, new
Capability Statements, Submissions, Fee Proposals, Management meetings
- Assistant Project Manager on certain projects when required
- Contributing to templates and other company documents including updating
templates where required
- Updating the Induction Handbook and assisting with onboarding new starters
- SharePoint management – project sites set up and external member invites,
troubleshooting for the MMCD team and external members of sites, project sites
- New Project Number set ups and folders
- Arranging attending team / company activities and events
- Assist the Directors in setting up Performance Reviews each quarter
- Arranging, booking and tracking team training such as Safepass or external courses
- Timesheet management
- Assisting the Marketing team with events and co-ordinating this with the team
- Assisting the Marketing team with organising external events such as award nights
- Assisting the Office Manager with maintaining office systems, including data
management, ISO compliance, filing, calendar management
- Meeting and greeting clients
- Booking external meeting rooms and facilities to assist the team with meetings
- Occasionally preparing meeting rooms including Tea and Coffee
- Other Ad Hoc Duties
Requirements
- Fluent English (spoken and written)
- Previous work experience in an administrative function
- 3 years relevant experience
- Excellent communication and interpersonal skills
- Strong MS Powerpoint, Excel and Word is essential
- Familiar and proficient at using SharePoint
- Energetic and takes initiative; self motivated
- Able to work in a team environment
- Highly organised, with the ability to multi-task and prioritise work
- Be efficient, with excellent attention to detail
- Quick to learn new processes and technologies
- Have a positive, enthusiasc, can-do attitude
- Work well as part of a team
- Be flexible in their approach to work
- Exhibit strong analytical and problem solving skills
- Discreet and trustworthy
- Ability to handle sensitive and confidential information in a professional manner
- Responsible and dependable
