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Part-Time Accounts / Payroll Assistant

Novelplast Teoranta Ltd.
Navan, County Meath

Quick apply

Job details

Permanent | Part-time
8 hours ago

Benefits

Bike to work scheme
Company pension
Company events
Employee assistance program
On-site parking

Qualifications

Microsoft Excel
Accounts payable
ERP systems
Microsoft Office
Administrative experience
Leaving certificate
Analysis skills
Accounting
Data entry
Payroll
Payroll software
Manufacturing
Document management systems
Bookkeeping
Communication skills
Time management
Office experience

Full job description

We are a fast-growing plastics recycling company located in Co. Meath, Ireland, with a growing workforce of 50 people. Specialising in converting waste PET plastic materials using state-of-the-art recycling technology, we are a market leader in providing circular solutions in the plastics industry in Europe. We are currently recruiting a part time accounts and payroll assistant for our team.

Purpose of the Role

To provide administrative and operational support to the Accounts / Payroll Administrator in the day-to-day running of the finance and payroll functions. The role will assist in maintaining accurate financial records, processing payroll information, managing supplier documentation, and ensuring finance-related tasks are completed accurately and within required deadlines.

Duties and Responsibilities

Health & Safety

Follow and promote best practice Health & Safety standards and procedures throughout all duties.
Comply with company health and safety policies and procedures.
Maintain awareness of personal safety and safe working practices.

Accounts Administration

Assist with the management of the accounts inbox, ensuring queries are directed and responded to in a timely manner.
Process supplier invoices and supporting documentation accurately on the ERP system.
Assist with raising purchase orders and maintaining associated records.
Support supplier statement reconciliations and investigate discrepancies.
Maintain accurate supplier and customer account records.
Assist with general ledger reconciliations and month-end finance activities.
Support the preparation of monthly management accounts and associated schedules.
Assist with payment run preparation and creditor account administration.
Follow up on outstanding supplier queries and missing documentation.
Process credit requests and maintain supporting records.
Support monthly customer statement runs.
Assist with banking administration, including posting and matching transactions.
Liaise with internal departments including Procurement, Supply Chain, Warehouse and Human Resources to resolve finance-related queries.
Maintain accurate filing and electronic document management systems.
Assist with VAT, Intrastat and other statutory reporting preparations as required.
Support internal and external audit requests by providing documentation and reports.

Payroll Administration

Assist with the preparation and processing of fortnightly payroll using payroll software.
Input payroll data accurately, including hours worked, overtime, leave and deductions.
Assist in maintaining employee payroll records and documentation.
Support the preparation of payroll payments and associated reports.
Respond to employee payroll queries in a professional and confidential manner.
Assist in ensuring payroll is processed in accordance with company policies and statutory requirements.
Liaise with Human Resources regarding payroll changes, new starters and leavers.
Support payroll reconciliations and reporting requirements.
Assist in maintaining the company pension scheme and MyFutureFund portals and submissions of monthly information.

General Administration

Liaise with external finance partners and service providers as required.
Assist with ad hoc financial reporting and data requests.
Provide cover for finance department activities during periods of leave or absence.
Maintain confidentiality of all financial and payroll information.
Undertake any other duties appropriate to the role as directed by management.

Requirements

Qualifications

Essential

Leaving Certificate or equivalent qualification.
Proficiency in Microsoft Office, particularly Excel.

Beneficial

QQI, PLC, Business Administration, Accounting Technician, Bookkeeping or similar qualification.
Payroll qualification or relevant payroll training.

Experience

Essential

Previous administrative experience in an office environment.
Experience working with computerised systems and data entry.

Beneficial

1–2 years' experience in accounts payable, bookkeeping, payroll administration or finance support.
Experience using accounting, ERP or payroll software.
Experience in a manufacturing or production environment.

Skills and Competencies

Strong attention to detail and accuracy.
Excellent organisational and time management skills.
Ability to manage multiple tasks and meet deadlines.
Strong numerical and analytical skills.
Good communication and interpersonal skills.
Ability to work independently and as part of a team.
Professional and confidential approach to handling financial and payroll information.
Proficiency in Microsoft Excel and other Microsoft Office applications.
Positive, proactive and flexible attitude.

Hours

This is a part-time position with working hours to be up to 20 hours per week. Flexibility may be required during payroll processing periods and month-end activities.uired

Benefits:

Bike to work scheme
Company events
Employee assistance program
On-site parking

Application question(s):

What are your salary expectations for this role?

Work Location: In person

Quick apply

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