Find Operations administrator Jobs in Leopardstown, D

Executive Administrative Assistant (contract)
Microsoft EMEA —DUBLIN 18, County Dublin
- €178–€200 a day
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Group Operations Administrator
Bidx1 —Dublin, County Dublin
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Bookkeeper/Office Administrator
A1 Tradesmen Ltd —DUBLIN 24, County Dublin
- €28,300.00–€43,067.77 a year
- Full-time
- Store discount
- Sick pay
Quick apply
Senior Administrator - Northwood (Full Time)
Bartra Healthcare —Santry, County Dublin
- From €18 an hour
- Overtime
- Microsoft Office
- Analysis skills
- Bachelor's degree
Quick apply
4d
Operations Administrator
The Maples Group (Financial Services) —DUBLIN 2, County Dublin
- Microsoft Word
- Customer service
- Organisational skills
4d
Executive Assistant to CEO
Target Integration —Citywest, County Dublin
- €30,000–€35,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Microsoft Office
- Work from home
Quick apply
Client Services Specialist Keyridge/Irish Life Investment Managers
Irish Life Investment Managers —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Analysis skills
14d
Proposal Coordinator-Administrator
DPS Group —Dublin, County Dublin
- Monday to Friday
Lead Treasury Analyst
Fiserv —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
18h
Engineer, PMO Support
AbbVie —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
7d
Purchasing Administrator
Tate Europe —DUBLIN 10, County Dublin
- Full-time
- Analysis skills
- Bachelor's degree
- No degree
Quick apply
HR Administrator
Independent Express Cargo —Blanchardstown, County Dublin
- Full-time
- Administrative experience
- Human resources
Quick apply
7d
Senior Associate: Asset Management & Investment Funds (4-5 PQE)
Arthur Cox —DUBLIN 2, County Dublin
- Full-time
- Hybrid work
- Analysis skills
- Communication skills
- Annual leave
- Gym membership
Quick apply
11d
Site Administrator
Applegreen Stores —Dublin, County Dublin
- Part-time
- No degree
- Communication skills
- Employee assistance program
- Referral programme
Quick apply
6d
Team Lead - Private Markets Investment Controlling
LGT Capital Partners —Dublin, County Dublin
- Full-time
- Leadership
- Communication skills
Payroll Specialist
Grant Thornton —Dublin, County Dublin
- Full-time
- Microsoft Excel
- Microsoft Office
- Leadership
Senior Project Manager REF: 2631b
Fingleton White —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- English
- Project management
- Employee assistance program
Quick apply
Senior Quality System Specialist (Maternity leave cover) Remote / Home Based
Jazz Pharmaceuticals —Dublin, County Dublin
- Engineering
- Bachelor's degree
- Continuous improvement
- Annual leave
8d
Senior ICT Cloud & Security Engineer
PFH Technology Group —Dublin, County Dublin
- Full-time
- Hybrid work
- Azure
- Management
- Free parking
Quick apply
Cloud Security | Senior Associate | Cyber Security | Technology Consulting
PwC —Dublin, County Dublin
- Full-time
- Azure
- Computer Science
- Master's degree

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Executive Administrative Assistant (contract)

Microsoft EMEA -
DUBLIN 18, County Dublin

Apply Now

Job details

€178–€200 a day

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Outlook
Management
Vendor management
Administrative experience
SharePoint
AI
Communication skills

Full job description

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

Role Overview

We are seeking a highly organized, proactive, and detail-oriented Team Administrator / Vendor Administrator to join the SME&C EMEA Administration team. This role is ideal for someone who enjoys bringing structure to a fast-paced environment, managing multiple priorities, and supporting a diverse group of stakeholders. You will play an important role in ensuring administrative requests, meetings, events, travel coordination, and operational processes run smoothly across the business.

Key Responsibilities

Administrative Operations

Manage shared admin inboxes and Teams requests.
Assign, prioritize and follow up on incoming requests.
Ensure all requests have clear ownership and status tracking.

Calendar & Meeting Support

Coordinate calendars and meeting logistics.
Schedule meetings across multiple stakeholders.
Organize room bookings and meeting requirements.

Events & Office Logistics

Coordinate offsites, leadership meetings and team events.
Arrange catering, visitor access and hospitality support.
Partner with AV and facilities teams.

Travel & Expense Support

Track receipts and travel documentation.
Assist with expense report preparation.
Follow up on policy-related requirements.
Coordinate with suppliers and vendors.

Documentation & Process Management

Maintain trackers, templates and shared documentation.
Update process notes and operational guidance.
Ensure information remains current and accessible.

Continuous Improvement

Use Copilot and AI tools to reduce manual work.
Create templates and process documentation.
Suggest process improvements and light automation opportunities.

Must-Have Skills

Administrative Experience

Corporate administration, team coordination, executive support, business support or operations support experience.

Microsoft 365 Expertise

Strong working knowledge of:

Outlook
Teams
SharePoint
OneDrive
Excel
PowerPoint

Organization & Prioritization

Managing multiple requests simultaneously.
Working in fast-changing environments.
Strong attention to detail.

Communication

Professional written communication.
Ability to follow up effectively.
Comfortable interacting with senior stakeholders.

Stakeholder Management

Supporting multiple teams and stakeholders.
Customer-service mindset.
Vendor coordination experience.

AI/Copilot Adoption

Experience using Microsoft Copilot or AI tools for:
- Summarising emails
- Meeting notes
- Drafting communications
- Action tracking

Nice-to-Have Skills

3–7 years of administrative, coordinator or operations support experience.
Shared mailbox management.
Request triage models.
Event coordination.
Catering coordination.
AV support coordination.
Visitor management.
Travel coordination.
Expense administration.
Vendor management.
Purchase order support.
Knowledge base creation.
Process documentation.
Light process automation experience.
Experience working in a Microsoft environment.

Additional Details:

Location: Leopardstown, Dublin, Ireland
Duration: Until 30th June 2027
Shift Timings: Hybrid (2 -3 days a week onsite)
Pay Range: €178/day to €200/day (PAYE)
Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

Pay Rate Range

178 - 200 EUR daily

Apply Now

Refine Your Search

operations administrator jobs in leopardstown, d

Executive Administrative Assistant (contract)

Group Operations Administrator

Bookkeeper/Office Administrator

Senior Administrator - Northwood (Full Time)

Operations Administrator

Executive Assistant to CEO

Client Services Specialist Keyridge/Irish Life Investment Managers

Proposal Coordinator-Administrator

Lead Treasury Analyst

Engineer, PMO Support

Purchasing Administrator

HR Administrator

Senior Associate: Asset Management & Investment Funds (4-5 PQE)

Site Administrator

Team Lead - Private Markets Investment Controlling

Payroll Specialist

Senior Project Manager REF: 2631b

Senior Quality System Specialist (Maternity leave cover) Remote / Home Based

Senior ICT Cloud & Security Engineer

Cloud Security | Senior Associate | Cyber Security | Technology Consulting

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