Find Office / project administrator Jobs in Clondalkin, D

Document Controller/Administrator
Extreme Balconies —Newcastle, County Dublin
- €34,000–€38,000 a year
- Part-time
- Oracle
- Microsoft Office
- No degree
Quick apply
13d
Procurement Administrator
SARA COSGROVE STUDIO —Dún Laoghaire, County Dublin
- Part-time
- Microsoft Excel
- Microsoft Office
- Organisational skills
Quick apply
8d
Group Operations Administrator
Bidx1 —Dublin, County Dublin
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
HR Administrator (part time 21 hours per week)
Irish College of GPs —Dublin, County Dublin
- Part-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Annual leave
- Employee assistance program
Quick apply
5d
Procurement Administrator
Quinn Downes Group —Dublin, County Dublin
- Full-time
- Microsoft Office
- SharePoint
- Communication skills
- Employee assistance program
- Gym membership
Quick apply
Executive Assistant to CEO
Target Integration —Citywest, County Dublin
- €30,000–€35,000 a year
- Full-time
- Hybrid work
- Microsoft Excel
- ERP systems
- Microsoft Office
- Work from home
Quick apply
Commissioning Administrator
Winthrop Technologies —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
6h
Actuarial Operations Administrator
Zurich Insurance —Dublin, County Dublin
- Part-time
- Analysis skills
- No degree
- Organisational skills
Receptionist (Full time)
Blacktree Capital Limited —Leopardstown, County Dublin
- €30,000–€35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
7d
Supplier Onboarding Administrator - ARIBA SLP
Mercury Engineering —Dublin, County Dublin
- ERP systems
- Microsoft Office
- IT
Learning & Development Officer - Executive Officer
Coimisiún na Meán —Dublin, County Dublin
- €38,803 a year
- Full-time
- Microsoft Office
- Human resources
- Communication skills
- Annual leave
11h
Contract Administrator:Rail projects
AECOM —Dublin, County Dublin
- Full-time
- Communication skills
Project Contract Manager
ALSTOM —Dublin, County Dublin
- €80,000–€100,000 a year
- Management
- Engineering
- Project management
- Annual leave
Operations Regulatory Reporting Analyst/Senior Analyst
Fineco Asset Management —Dublin, County Dublin
- Microsoft Excel
- Business
- Accounting
Operations & Outsourcing Manager
Fineco Asset Management DAC —Dublin, County Dublin
- Microsoft Excel
- Business
- Accounting
Associate / Senior Vice President - ETF Fund/Client Accounting (Multiple Openings)
The Bank of New York Mellon Corporation —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Senior Project Manager REF: 2631b
Fingleton White —Dublin, County Dublin
- Full-time
- Hybrid work
- Engineering
- English
- Project management
- Employee assistance program
Quick apply
Senior Associate - Fund Accounting
StepStone Group —Dublin, County Dublin
- Microsoft Excel
- Customer service
- Microsoft Office
Marketing Operations Manager
MongoDB —Dublin, County Dublin
- Hybrid work
- Azure
- AWS
- Project management
Head of Client Service
Fund Recs —Dublin, County Dublin
- Full-time
- Leadership
- Annual leave
- Employee assistance program
Quick apply

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Document Controller/Administrator

Extreme Balconies
Newcastle, County Dublin

Quick apply

Job details

Permanent | Part-time | Full-time
€34,000–€38,000 a year
13 days ago

Benefits

Company pension
On-site parking

Qualifications

Oracle
Microsoft Office
Construction experience
Manufacturing
Document management systems
ProCore

Full job description

Document Controller Administrator

Salary: €34,000–€38,000 per year, depending on experience
Job Type: Full-time or part-time
Industry: Construction / Offsite Manufacturing

About the Role

Extreme Balconies is seeking an organised and proactive Document Controller / Design Administrator to support our design and project teams.

The role will focus on uploading, issuing and tracking construction drawings and technical documents across multiple client document management systems. We currently work across approximately six different client platforms, including:

Zutec
Procore
Oracle Aconex
Other client-specific document management systems

A key part of the role will be monitoring drawing submissions, approvals, comments and rejections. Where a drawing or document is rejected, the Document Controller will identify the reason, return it to the appropriate internal team member and follow up until the document is revised, resubmitted and approved.

This role would suit someone with previous construction administration or document control experience who is comfortable managing several systems, projects and document registers simultaneously.

Key Responsibilities

Upload drawings, technical documents, certificates and submissions to client document management systems
Manage documents across approximately six different client platforms
Maintain accurate drawing, submission and document registers
Monitor documents through submitted, reviewed, approved, rejected and resubmitted stages
Review client comments and rejection reasons
Return rejected documents to the appropriate designer, engineer or project team member
Follow up on outstanding actions, revisions and approvals
Ensure the correct drawing revisions are uploaded and issued
Prevent outdated or superseded drawings from being used
Maintain clear records and audit trails for all document submissions
Download and distribute approved drawings and client comments
Prepare regular reports on outstanding approvals, rejected documents and overdue actions
Liaise with internal design, commercial, site and project teams
Support the design team with general administrative and document management duties

Experience and Skills

Previous document control, construction administration or design administration experience
Experience within the construction, engineering, architectural or manufacturing sector is strongly preferred
Experience using systems such as Zutec, Procore or Aconex would be a significant advantage
Strong organisational and follow-up skills
High level of accuracy and attention to detail
Ability to manage multiple projects and priorities
Confident communicating with designers, engineers, project managers and client teams
Good Microsoft Office skills
Ability to work independently and take ownership of outstanding submissions

Training will be provided on individual client systems, but previous experience using construction document management platforms would be highly beneficial.

Working Arrangements

This position is available on either a full-time or part-time basis.

Part-time working hours can be discussed with the successful candidate. However, the role will require consistent availability throughout the working week to monitor submissions, respond to rejections and follow up on outstanding approvals.

Salary

€34,000–€38,000 per year, depending on experience and based on a full-time position.

Part-time salary will be calculated on a pro-rata basis.

Benefits

Flexible full-time or part-time options
Company pension
On-site parking
Opportunity to work within a growing construction and offsite manufacturing company
Training on client document management systems
Potential for the role to develop as the company and design department continue to grow

Pay: €34,000.00-€38,000.00 per year

Benefits:

Company pension
On-site parking

Work Location: In person

Quick apply

Refine Your Search

office / project administrator jobs in clondalkin, d

Document Controller/Administrator

Procurement Administrator

Group Operations Administrator

HR Administrator (part time 21 hours per week)

Procurement Administrator

Executive Assistant to CEO

Commissioning Administrator

Actuarial Operations Administrator

Receptionist (Full time)

Supplier Onboarding Administrator - ARIBA SLP

Learning & Development Officer - Executive Officer

Contract Administrator:Rail projects

Project Contract Manager

Operations Regulatory Reporting Analyst/Senior Analyst

Operations & Outsourcing Manager

Associate / Senior Vice President - ETF Fund/Client Accounting (Multiple Openings)

Senior Project Manager REF: 2631b

Senior Associate - Fund Accounting

Marketing Operations Manager

Head of Client Service

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