Find Site administrator Jobs in Greystones, Ww

Medical Secretary
Beacon Pain Management, DPC Group, Ireland —Sandyford, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Medical Receptionist/Administrator
Med —DUBLIN 18, County Dublin
- €18 an hour
- Full-time
- English
- Administrative experience
- IT
- Annual leave
- Employee discount
Quick apply
Commercial Administrator
Winthrop Technologies —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
8d
Administrator/Medical Secretary
Hibernian Urology —DUBLIN 18, County Dublin
- €29,000–€40,000 a year
- Part-time
- Customer service
- English
- Microsoft Office
Quick apply
9d
Compliance Support Executive
Russell Investments —Dublin, County Dublin
- Full-time
- In-person
- Business
- Communication skills
13d
Examinations Administrator
The Exam Centre —Dublin, County Dublin
- €14.50 an hour
- Part-time
- English
- Computer skills
- Communication skills
Quick apply
Specialist I, Investor Services AML FTC
SEI Investments —Dublin, County Dublin
- Full-time
- Hybrid work
- Customer service
- English
- Administrative experience
8d
GP Receptionist/Administrator
Aylesbury Clinic —Dublin, County Dublin
- Weekend availability
- Customer service
- Administrative experience
- Front desk
Quick apply
3d
Contract Administrator
AECOM —Dublin, County Dublin
- Full-time
- Communication skills
Front of House Administrator
Medfit Healthcare —Dublin, County Dublin
- €14.50–€19.00 an hour
- Full-time
- Microsoft Office
- Administrative experience
- In-person
- Employee assistance program
Quick apply
11d
Travel Manager
John Paul —Dublin, County Dublin
- Full-time
- Business
- Negotiation
Quick apply
7d
Document Controller / Administrator
GMC Utilities Group —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Labour Agency Coordinator
Mercury Engineering —Dublin, County Dublin
- Microsoft Excel
- ERP systems
- No degree
Supervisor, Depository Services
Citco —Dublin, County Dublin
- Full-time
- In-person
- Business
- Banking
Trading Administrator
Applegreen Stores —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Excel
- Management
Quick apply
1d
Residential Property Administrator
Aramark —Dublin, County Dublin
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Salesforce Administrator
Trulioo —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Annual leave
10d
IT Onsite Support Administrator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Full-time
- Computer Science
- Windows
- Bachelor's degree
International Project Compliance Manager
Designer Group —Dublin, County Dublin
- Full-time
- Organisational skills
- Communication skills
Quick apply

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Medical Secretary

Beacon Pain Management, DPC Group, Ireland
Sandyford, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Customer service
English
Administrative experience
Organisational skills
Clerical experience
Medical terminology
Communication skills
Time management
Office experience

Full job description

About the Role

We are currently seeking to recruit a full-time Medical Secretary / Administrator to join our busy Pain Management Clinic. Our team consists of two Professors, one Consultant Doctor, one IT Specialist, and one Medical Secretary. Working alongside our existing Medical Secretary and clinical team, you will support the smooth running of the practice, managing appointments, patient records, correspondence, and day-to-day administration. This is a fast-paced role involving approximately 100 patient interactions per week and requires excellent organisational, communication, and patient-focused skills.

Our mission is to provide outstanding patient care in an environment where quality, respect, compassion, and professionalism are at the centre of everything we do.

Key Responsibilities.

Assist consultants with procedure scheduling, theatre bookings, and preparation of supporting clinical documentation.
Manage referral pathways, waiting lists, and appointment scheduling to maximise consultant availability and minimise scheduling conflicts.
Liaise with private health insurers to obtain treatment authorisations, procedure approvals, and support reimbursement processes.
Work closely with the Medical Secretary and clinical team to ensure efficient day-to-day clinic operations and participate in regular team meetings.
Support consultants in the preparation and distribution of clinic letters, reports, prescriptions, referrals and correspondence Identify opportunities to improve administrative processes and contribute to the smooth running of the practice.
Maintain accurate records and support audit, accreditation, and quality assurance activities where required.
Monitor and maintain clinic supplies, including medications, and office stock, ensuring adequate levels are available to support daily operations.

Essential

Minimum 2 years’ experience in administration, healthcare administration, customer service, patient services, or a similar office-based role.
Fluent English with excellent written and verbal communication skills.
Excellent organisational and time management skills with the ability to manage multiple priorities.
High level of accuracy, attention to detail, and confidentiality.
Strong telephone manner and patient centred skills.
Strong problem-solving abilities and ability to work independently and as part of a multidisciplinary team.
Proficiency in Microsoft Outlook, Word, and Excel.
Ability to work effectively under pressure in a busy clinical environment.
Compassionate, confidential and professional approach when dealing with patients and sensitive information.
Ability to work independently, use initiative, and contribute positively as part of a team.
Open to feedback and committed to continuous professional development.

Desirable

Experience working in a healthcare setting
Familiarity with medical terminology
Experience using electronic patient record systems such as iMedDoc, MedServ, Beacon Remote, or similar systems
Experience dealing with private health insurers
Experience working in a private consultant clinic or private healthcare setting
Pharmacy Technician qualification is advantageous

What We Offer

Competitive salary
An Education Support Programme
Opportunities for career progression
Ongoing training and professional development
Supportive and collaborative working environment
Opportunity to work alongside highly experienced consultants and healthcare professionals

Working Hours

Monday to Friday 8:30am - 5:30pm, In person (On site). Due to the patient centred aspect of the practice there is no working from home and the successful candidate will need to be available from the start and finish times of the clinic.

Work Location: In person

Quick apply

Refine Your Search

site administrator jobs in greystones, ww

Medical Secretary

Administration & Support Coordinator

Medical Receptionist/Administrator

Commercial Administrator

Administrator/Medical Secretary

Compliance Support Executive

Examinations Administrator

Specialist I, Investor Services AML FTC

GP Receptionist/Administrator

Contract Administrator

Front of House Administrator

Travel Manager

Document Controller / Administrator

Labour Agency Coordinator

Supervisor, Depository Services

Trading Administrator

Residential Property Administrator

Salesforce Administrator

IT Onsite Support Administrator

International Project Compliance Manager

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