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Executive Assistant

Head Office Ireland -
DUBLIN 4, County Dublin

Quick apply

Job details

Full-time

Qualifications

Microsoft Powerpoint
Microsoft Excel
Microsoft Office
Marketing

Full job description

Executive Assistant

Contract: Permanent
Salary: Excellent salary & benefits

The Doyle Collection is seeking a highly organised and proactive Executive Assistant to provide dedicated support to our Chief Commercial Officer (CCO), alongside two senior leaders within the Marketing function. This is a pivotal role at the heart of the Commercial team, requiring a confident, detail-oriented individual who can seamlessly manage senior stakeholder support, coordinate complex schedules, and ensure the smooth running of key commercial activities across our luxury hotel portfolio. The successful candidate will play a critical role in enabling the effectiveness of the Commercial leadership team through first-class administrative support, organisation, and communication.

Key Responsibilities

Provide comprehensive Executive Assistant support to the CCO and two Senior Marketing Managers, including diary management, inbox management, and prioritisation of key activities
Manage and co-ordinate complex calendars, scheduling meetings across multiple time zones and stakeholders
Prepare agendas, board packs, presentations, and documentation for senior-level meetings, ensuring accuracy and high presentation standards
Act as a key point of contact, managing communications on behalf of the CCO and ensuring timely responses and follow-ups
Support the preparation of board-level, leadership, and commercial reports, ensuring data is accurate, clear, and insightful
Co-ordinate cross-property communication to ensure alignment across all Doyle Collection hotels
Track actions, projects, and deadlines across Sales, Marketing, and Revenue teams, ensuring accountability and timely delivery
Organise and support internal and external meetings, events, conferences, and workshops
Arrange travel, accommodation, and itineraries for the CCO and marketing leaders, including expense management
Maintain and manage commercial documentation, contracts, and internal systems in line with company policies
Liaise with internal departments and external partners to support collaboration and project delivery
Monitor key commercial initiatives, proactively escalating risks, delays, or dependencies
Provide support on presentations, partnership proposals, and marketing materials where required

Skills & Qualifications

Previous experience in an Executive Assistant or senior administrative role, ideally supporting executive-level stakeholders
Exceptional organisational skills with the ability to manage multiple priorities in a fast-paced environment
Strong attention to detail with a proactive, solutions-focused approach
Experience in Microsoft Office, particularly Excel and PowerPoint

The benefits of working with The Doyle Collection:

29 holiday days, including public holidays; increasing to 34 with our Length of Service programme
Training programmes dedicated to your personal and professional development

Quick apply

Refine Your Search

pack manager jobs in raheny, d

Executive Assistant

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Senior Project Quantity Surveyor

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Contract: Permanent
Salary: Excellent salary & benefits

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Executive Assistant

Contract: Permanent Salary: Excellent salary & benefits

Contract: Permanent
Salary: Excellent salary & benefits