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Document Controller- Construction Projects

Echelon DC
Dublin, County Dublin

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Job details

Full-time

Qualifications

Microsoft Word
AutoCAD
Microsoft Excel
SAP
Quality management
ISO 9001
Microsoft Office
Organisational skills
SharePoint
Project management software
Document management systems
Autodesk
Communication skills
ProCore

Full job description

The Company

Echelon Data Centres was established in 2017 by the main principal of Aldgate Developments, a leading commercial property developer and owner of major commercial office buildings in Central London and Dublin. The objective was developing, operating, and owning a network of large-scale, responsibly designed, sustainably powered data centre campuses across the world to meet the rapidly expanding global demand for hyperscale data processing and storage solutions.

Echelon currently has seven data centre facilities either operational or in development across Ireland, the United Kingdom, and Spain with a combined capacity of approximately 1.25GW. The recent acquisition of a prime 37-acre site in Italy, marks the next step of Echelon’s expansion into Continental Europe.

We are now seeking to strengthen and grow our function in our Dublin office by recruiting an experienced Document Controller (Construction Project) This is a fantastic opportunity for an enthusiastic individual to further their career in a highly motivated and inspirational environment.

The Role

The Document Controller is responsible for establishing, governing, and assuring the effective management of project information across mission-critical developments, including data centres, energy centres, substations, and associated infrastructure.

The role ensures that all project information is systematically created, controlled, distributed, stored, and retained in compliance with contractual, regulatory, and organisational requirements. The Document Controller acts as the authority for information governance on the project, supporting efficient delivery, robust audit trails, and successful handover to operations.

Responsibilities

Establish and maintain a systematic filing structure for digital and physical project documentation, ensuring secure storage and controlled access.
Define, implement, and enforce document control procedures, naming conventions, version control, and approval workflows.
Track document versions and revisions to ensure only current and approved documentation is in use
Manage and administer the Common Data Environment (CDE) and document management systems (e.g. Procore, Autodesk Forma, SharePoint, EDMS, Aconex).
Ensure timely and accurate distribution of information to project teams, consultants, contractors, and client stakeholders.
Ensure all documentation complies with industry standards, regulatory requirements, and company policies (including ISO-based quality systems).
Conduct regular audits of information and document control processes, identifying non-conformances and implementing corrective actions.
Prepare information status, compliance, and audit reports for project and senior management.
Support digital transformation initiatives and continuous improvement of information management systems and processes.
Manage project information throughout the full lifecycle, from design through construction, commissioning, and handover.
Oversee archiving inactive documents and ensure proper retention and disposal in accordance with policy and legislation.
Define and manage handover documentation requirements, including as-built records, OM manuals, and asset data.
Interface with Project Managers, Design Managers, Project Controls, Commercial, and IT teams to align information structures with project reporting, scheduling, cost, risk, and change processes.
Provide training, guidance, and ongoing support to staff and supply chain partners on document control procedures, systems, and best practices.
Act as the primary point of contact for all information management and document control matters on the project.

Accordingly, the successful candidate will demonstrate the following skills and competencies:

Essential

Proven experience in information management or document control on complex construction, engineering, or infrastructure projects.
Proficiency in document management systems such as Procore, Autodesk Forma, SharePoint, EDMS, Aconex.
Strong knowledge of document control standards, version control, and information governance best practices.
Experience using project management software and the Microsoft Office Suite (Word, Excel, Outlook).
High level of attention to detail, accuracy, and commitment to quality.
Excellent organisational skills with the ability to prioritise tasks in a fast-paced environment.
Strong written and verbal communication skills.
High levels of integrity and confidentiality when handling sensitive information.
Strong interpersonal and collaboration skills across multi-disciplinary teams.

Desirable

Experience in mission-critical, data centre, energy, construction, or oil gas environments.
Familiarity with regulatory compliance and quality management systems (e.g. ISO 9001 / ISO 19650).
Experience supporting digital transformation or electronic document management initiatives.
Knowledge of additional tools such as AutoCAD (for drawings) or SAP (for document tracking).
Experience working on large-scale, multi-contractor projects.
Proactive approach with the ability to anticipate information risks and issues.
Ability to influence others and promote best practices in information management.
Leadership capability to mentor junior team members or coordinate small teams.
Customer-focused mindset with a strong service orientation to internal stakeholders.

All vacancies are managed directly by our Internal Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply.

Echelon-DC is an inclusive organisation, and we actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. If you require reasonable accommodations to participate in the employee selection process, please contact People and Culture Team ([email protected]) directly.

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