Find Records coordinator Jobs in County Dublin

Workforce Systems & Rostering Coordinator
Cheeverstown House —County Dublin
- €52,235–€62,485 a year
- Full-time
- Microsoft Excel
- Analysis skills
- No degree
- Annual leave
Quick apply
11d
National Non-Violent Resistance (NVR) Coordinator
ISPCC —Dublin, County Dublin
- €39,467 a year
- Full-time
- Hybrid work
- English
- Bachelor's degree
- Communication skills
- Work from home
- Employee assistance program
Quick apply
Facilities Coordinator
Sodexo —Leopardstown, County Dublin
- €18–€20 an hour
- Part-time
- Sales
- Microsoft Office
- No degree
- Employee assistance program
Quick apply
4d
Grade V Service Coordinator
The National Maternity Hospital —Dublin, County Dublin
- €52,758–€63,110 a year
- Full-time
- English
- Administrative experience
- No degree
11d
Patient Scheduling Coordinator (Hybrid)
TCP Homecare —Clondalkin, County Dublin
- Weekend availability
- Hybrid work
- Microsoft Excel
- Customer service
- No degree
- Annual leave
- Employee discount
Quick apply
7d
Research Support Coordinator
Irish Cancer Society —DUBLIN 4, County Dublin
- €37,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Word processing
- Research
- Annual leave
- Employee assistance program
Quick apply
4d
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
14d
Service Coordinator (Open Access Service)
Merchants Quay Ireland —Dublin, County Dublin
- €45,659–€50,773 a year
- Full-time
- Supervising experience
- Leadership
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
5d
Trap-Neuter-Return (TNR) Cat Coordinator
Cat and Dog Protection Association of Ireland —Dublin, County Dublin
- €15 an hour
- Part-time
- Customer service
- English
- Leaving certificate
Quick apply
Group Reservations Coordinator
Specialized Travel Services —Dublin, County Dublin
- Full-time
- English
- Microsoft Office
- No degree
Quick apply
1d
Guest Relations Coordinator
Sodexo —DUBLIN 2, County Dublin
- €18.27 an hour
- Full-time
- Hospitality
- Microsoft Excel
- No degree
- Employee assistance program
Quick apply
4d
Homestay Coordinator
EF (Education First) —Dublin, County Dublin
- Full-time
- Customer service
- Employee assistance program
11d
Sustainability Coordinator and Greenkeeper
The Royal Dublin Golf Club —DUBLIN 3, County Dublin
- €19 an hour
- Overtime
- Management
- Organisational skills
- Communication skills
- Employee assistance program
- Sick pay
Quick apply
Discharge Coordinator
Blackrock Health Blackrock Clinic —Dublin, County Dublin
- Full-time
- Clinic
- Communication skills
- Annual leave
- Employee assistance program
Quick apply
Ukrainian Project Support/Coordinator - Entry Level
Grouper —Dublin, County Dublin
- Full-time
- Remote
- Customer service
- English
- Project management
Quick apply
Maintenance Coordinator
Echelon DC —Sandyford, County Dublin
- €45,000–€55,000 a year
- Full-time
- Engineering
- Analysis skills
- Bachelor's degree
Quick apply
Video Operations & Equipment Coordinator
Courtyard Media —DUBLIN 4, County Dublin
- €27,000.00–€49,263.79 a year
- Full-time
- Customer service
- Heavy equipment operation
- Maintenance
Quick apply
14d
Air Export Coordinator
Nippon Express Europe GmbH —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Free parking
Quick apply
Customer Success and Service Co-ordinator
Electro Automation Group —DUBLIN 15, County Dublin
- €38,000–€42,000 a year
- Full-time
- Customer service
- ERP systems
- Microsoft Office
- Employee assistance program
- Sick pay
Quick apply
9d
Labour Agency Coordinator
Mercury Engineering —Dublin, County Dublin
- Microsoft Excel
- ERP systems
- No degree

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Workforce Systems & Rostering Coordinator

Cheeverstown House -
County Dublin

Quick apply

Job details

Permanent | Full-time
€52,235–€62,485 a year
11 days ago

Benefits

Annual leave

Qualifications

Microsoft Excel
Analysis skills
Human Resources
Business
Time & attendance systems
Communication skills

Full job description

Join our Team

At Cheeverstown, we are committed to empowering people with intellectual disabilities to live self-determined lives, participate fully in their communities, and achieve their personal goals. Our people are at the heart of everything we do, and we recognise that effective workforce planning plays a vital role in delivering safe, high-quality, person-centred services.

If you are passionate about workforce systems, enjoy working collaboratively to drive continuous improvement, and want to make a meaningful difference in an organisation that values innovation, inclusion and excellence, we would love to hear from you. In return, you'll join a supportive and welcoming team, have opportunities for professional development, and benefit from a competitive HSE Grade V salary, 28 days' annual leave, and the opportunity to contribute to services that positively impact the lives of the people we support every day.

Job Purpose

The Workforce Systems & Rostering Coordinator is responsible for supporting the effective management, administration and continuous improvement of the Organisation's workforce rostering and Time Point Workforce Management System. The post holder will work collaboratively with operational managers to develop and maintain efficient, person-centred rosters that support safe staffing, workforce utilisation and service delivery while ensuring compliance with organisational policies and statutory requirements. The role acts as the organisation's subject matter expert for Time Point and workforce rostering, maintaining accurate workforce information, supporting workforce planning, producing workforce reporting and providing expert system support to managers across the organisation. Working closely with the Workforce Planning Lead, Human Resources, the Finance & Payroll Officer and operational managers, the post holder will contribute to workforce governance, digital transformation and the ongoing development of workforce management systems and processes.

Key Responsibilities:

Workforce Rostering & Planning

1.Coordinate the development, implementation and ongoing review of roster templates across all services

2.Work in partnership with managers to develop sustainable roster patterns that support person centred services and operational requirements.

3.Review staffing models and recommend improvements to maximise workforce utilisation. Adjust roster templates to reflect changing service needs, staffing levels and organisational priorities.

4.Ensure all roster templates comply with the Organisation of Working Time Act, organisational policies and workforce governance requirements.

5.Monitor staffing levels, vacancies, annual leave, public holidays, absence, agency usage and overtime to support workforce planning.

6.Support managers in maintaining safe staffing levels and efficient deployment of resources. Promote consistency and standardisation of rostering practices across residential, respite and day services.

Workforce Systems

1.Act as the subject matter expert for the Time Point Workforce Management System.

2.Maintain employee work patterns, contractual hours, work locations, reporting relationships and workforce records.

3.Coordinate system maintenance, upgrades, testing and new functionality with external software providers. Investigate and resolve workforce system issues affecting rostering and workforce information.

4.Maintain system configuration to ensure workforce information remains accurate and up to date. Develop user guides and deliver training and ongoing support to managers and staff.

5.Support the implementation of new workforce management technologies and digital solutions.

Workforce Data, Compliance & Collaboration

1.Maintain high standards of workforce data integrity through regular validation, auditing and quality assurance.

2.Monitor attendance, leave, overtime and roster compliance.

3. Ensure workforce records comply with organisational policies, HIQA Standards, the Organisation of Working Time Act and other relevant statutory requirements. 4.Work collaboratively with the Finance & Payroll Officer, Human Resources and operational managers to ensure workforce information is accurate, complete and maintained to support payroll processing and workforce reporting.

5.Investigate workforce data discrepancies and support their timely resolution with relevant stakeholders. Maintain accurate workforce records to support organisational governance, reporting and workforce planning.

6.Support internal and external audits relating to workforce information and rostering

Workforce Reporting & Analytics

1.Produce regular and ad hoc workforce reports including staffing, vacancies, attendance, overtime, workforce utilisation and compliance.

2.Analyse workforce trends and provide meaningful workforce intelligence to support operational and strategic decision-making.

3.Develop and maintain workforce dashboards and management information reports.

4.Support workforce planning through accurate analysis of workforce data and service demand.

5.Identify trends and opportunities to improve workforce efficiency and service delivery.

Person Specification:

Essential

1.Relevant min Level 6 qualification (Human Resources, Business, Information Systems, Management or a related discipline) or equivalent relevant experience.

2. Minimum three years' experience working within workforce planning, electronic rostering, HR systems or workforce administration.

3.Experience using Time Point or a similar workforce management system. Strong analytical, organisational and problem-solving skills.

4.Excellent attention to detail. Advanced Microsoft Excel skills and experience producing workforce reports.

5.Excellent communication, interpersonal and stakeholder management skills.

6.Ability to prioritise competing demands and work effectively in a fast-paced environment.

Desirable

1.Experience working within healthcare, disability services or another complex workforce environment.

2.Experience supporting workforce planning or resource allocation.

3.Knowledge of workforce governance and employment legislation.

4.Experience supporting workforce system implementation projects.

5.Experience using Timepoint or similar time and attendance systems

Core Values:

The post holder will:

1.Promote a person-centred approach in all aspects of work.

2.Work collaboratively and professionally with colleagues and stakeholders.

3.Support continuous improvement and innovation.

4.Contribute to an inclusive, positive working environment.

5.Comply with all organisational policies, procedures and health and safety requirements.

This post is remunerated at Grade V of the HSE Consolidated Salary Scales, with the successful candidate appointed to the appropriate point of the scale based on relevant experience. The role also offers 28 days annual leave.

This job description outlines the principal duties and responsibilities of the post and is not intended to be an exhaustive list. The post holder may be required to undertake other duties appropriate to the grade, as assigned by the Workforce Planning Lead or other authorised manager.

The post holder will be required to work flexibly to meet the operational needs of the Organisation, including variations to working days and hours across a seven-day service, in accordance with organisational requirements, the Organisation of Working Time Act 1997, applicable HSE circulars and national agreements.

Quick apply

Refine Your Search

records coordinator jobs in county dublin

Workforce Systems & Rostering Coordinator

National Non-Violent Resistance (NVR) Coordinator

Facilities Coordinator

Grade V Service Coordinator

Patient Scheduling Coordinator (Hybrid)

Research Support Coordinator

Administrator & Site Coordinator

Service Coordinator (Open Access Service)

Trap-Neuter-Return (TNR) Cat Coordinator

Group Reservations Coordinator

Guest Relations Coordinator

Homestay Coordinator

Sustainability Coordinator and Greenkeeper

Discharge Coordinator

Ukrainian Project Support/Coordinator - Entry Level

Maintenance Coordinator

Video Operations & Equipment Coordinator

Air Export Coordinator

Customer Success and Service Co-ordinator

Labour Agency Coordinator

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