Find Administrator Jobs in Oldtown, D

Proposal Coordinator-Administrator
DPS Group —Dublin, County Dublin
- Monday to Friday
2d
Medical Administrator
Auralia —DUBLIN 12, County Dublin
- €30,000 a year
- Full-time
- English
- Administrative experience
- IT
- Work from home
- Employee discount
Quick apply
Grade IV Administrator
St Michaels House —Dublin, County Dublin
- €36,470–€56,018 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- No degree
- Sick pay
13d
CMMS Maximo Administrator
Apleona Ireland —Dublin, County Dublin
- €40,000–€48,000 a year
- Full-time
- Customer service
- Engineering
- Analysis skills
Quick apply
Social Care Administrator
Nua Healthcare —Gormanston, County Meath
- Part-time
- Microsoft Office
- Administrative experience
- No degree
- Employee assistance program
Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
HR Administrator
Sims IVF —Dublin, County Dublin
- €30,000–€40,000 a year
- 8 hour shift
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Office Administrator
Edge Anderson & Company —Cloghran, County Dublin
- €28,000–€32,500 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Work from home
- Sick pay
Quick apply
14d
CMMS Administrator
Takeda Pharmaceutical —Dublin, County Dublin
- €57,800–€79,420 a year
- Full-time
- Computer Science
- Engineering
- Administrative experience
- Fuel card
- Employee assistance program
Accounts Administrator (Part-Time – 2 Days Per Week - hybrid)
RTT —DUBLIN 8, County Dublin
- €25 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Microsoft Office
- Analysis skills
Quick apply
14d
Administration Scheduler
Blanchardstown and Inner City Home Care Association —DUBLIN 11, County Dublin
- €32,000–€34,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Microsoft Office
- Annual leave
- Employee assistance program
Business Administration Manager
Teagasc —Ashtown, County Dublin
- €53,740–€75,788 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Marketing Admin Assistant
Digital Construction Technologies Group —DUBLIN 15, County Dublin
- €30,000–€38,000 a year
- Full-time
- Management
- Bachelor's degree
- Marketing
- Gym membership
Quick apply
Office Administrator (Junior) - Motor Industry
MotorCorp —North Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
13d
Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
14d
Payroll Administrator
OCS Group —DUBLIN 9, County Dublin
- €35,000 a year
- Microsoft Word
- Microsoft Excel
- Microsoft Office
- Annual leave
- Employee assistance program
Quick apply
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
13d
Depot Administrator
AES Recycling —Lusk, County Dublin
- From €30,000 a year
- Full-time
- Microsoft Excel
- Employee assistance program
- Sick pay
Quick apply
14d
HVAC Office Administrator (Client Account Manager)
Shiva Air Conditioning Ltd —Dublin, County Dublin
- €17–€23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Free parking
- Annual leave
Quick apply
Accounts Administrator
Engaging Dementia —Dublin, County Dublin
- €35,000–€38,000 a year
- Part-time
- Remote
- CRM software
- Microsoft Office
- No degree
- Flexitime
- Work from home
Quick apply
3d

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Proposal Coordinator-Administrator

DPS Group -
Dublin, County Dublin

Apply Now

Job details

Permanent
2 days ago

Full job description

Location: Dublin, Ireland

Employment Type: Permanent

Date Posted: 10/Jul/2026

Proposal Coordinator-Administrator

About Us

Arcadis is the worlds leading company in sustainable design, engineering, and consultancy for natural and built assets. With over 36,000 professionals in 70+ countries, we are united in improving quality of life and solving the worlds most complex challenges.

Location/s: Based in our Citywest, Dublin office.

Role description

The Project Proposal Coordinator-Administrator provides end-to-end proposal management and coordination support for a design consultancy delivering complex life sciences, pharmaceutical, biotechnology, laboratory, cleanroom, and regulated facility projects. The role supports the full proposal lifecycle from receipt of RFP/RFQ through opportunity creation, bid planning, discipline coordination, RFI management, governance approvals, proposal production, submission, and post-submission opportunity updates.

The role combines strong proposal coordination, document production, commercial administration, ERP opportunity management, project setup support, meeting coordination, and stakeholder management. It is a key interface between Project Managers, Discipline Managers, Operations, Finance, Project Controls, Document Control and Business Development to ensure proposals are compliant, complete, professionally presented and delivered on time.

Reporting lines

The Proposal Coordinator-Administrator reports directly to the Dublin Operations Director / Engineering Management Team.

Key Responsibilities

Lead the administrative and coordination process for new RFPs/RFQs, including creation of the opportunity number, setup of proposal working folders, uploading client information, establishing deliverables lists and preparing RFI registers.
Review client RFP documentation at the outset to identify submission requirements, key dates, required forms, commercial deliverables, clarification deadlines, client templates, portal requirements and compliance obligations.
Coordinate proposal kick-off meetings with Project Managers and Discipline Managers, issue meeting invites with relevant links, and clearly communicate RFP review requirements, RFI deadlines, deliverables dates and team input expectations.
Maintain the proposal action tracker, deliverables list and RFI register throughout the bid period, ensuring actions are assigned, deadlines are visible and outstanding inputs are followed up in advance of submission milestones.
Prepare and manage proposal templates, organisation charts, CV appendices, project sheets, capability statements, schedules, assumptions, exclusions, compliance matrices and supporting appendices.
Coordinate input from Process, CSA, HVAC, E&I, Automation, Piping, EHS, Sustainability, CQV, Regulatory Compliance, Document Control and other discipline leads as required for life sciences design consultancy proposals.
Support preparation of client presentations, interview materials and proposal clarification responses, including formatting, slide tidying, agenda support and collation of technical input.
Complete or pre-populate Go/No-Go, complexity, project setup and project control forms using information available from the RFP and proposal, then issue to the Project Manager for review, completion and approval.
Support opportunity and project number setup by collecting required details including client name, opportunity name, phase, business director, pursuit lead, project manager, dates, revenue, probability, margin, complexity and GEC assumptions.
Coordinate approvals with the appropriate internal approvers and Finance, ensuring supporting forms and documents are attached and retained in the correct project or operations folders.
Maintain ERP opportunity records, run opportunity reports, request Project Manager updates and support regular reporting for Dublin Operations, PM/DM meetings and wider business unit reporting.
Manage final proposal production, including formatting, consistency checks, PDF creation, appendix merging, file naming, email or portal submission support, and hard-copy preparation where required.
Maintain proposal templates, CV libraries, photographs, project references, standard wording, submission examples and shared operations folders to support efficient future proposal development.
Provide general project administration support including meeting scheduling, minutes, action tracking, confidential file maintenance, vendor confidentiality documentation, tender documentation control and ad hoc operational support.

The role will work closely with Operations leadership, Project Managers, Discipline Managers, Project Controls, Finance, Document Control, Business Development, Regulatory Compliance, Sustainability, EHS, CQV and the wider technical delivery team. The role will also interface with clients, vendors, partner organisations and portal administrators as required during proposal and project setup activities.

Required:

Working hours: 40 hours, Monday to Friday.
Typical working pattern: Monday to Thursday 08:3017:30 and Friday 08:3016:00, subject to business requirements and local arrangements.
Employer supports hybrid working: minimum 3 days office per week.

Why Arcadis?

At Arcadis, we empower everyone to be their best because your contribution matters. Shape your career, deliver sustainable solutions, and leave a lasting legacy.

Our Commitment to Equality, Diversity, and Inclusion

Were dedicated to creating a workplace where everyone thrives. Through six ED&I workstreamsAge, Disability, Faith, Gender, LGBT+, and Racewe foster innovation by embracing diverse perspectives.

Join Arcadis. Create a Legacy.

Apply Now

Refine Your Search

administrator jobs in oldtown, d

Proposal Coordinator-Administrator

Medical Administrator

Grade IV Administrator

CMMS Maximo Administrator

Social Care Administrator

Senior Executive & Project Administrator

HR Administrator

Office Administrator

CMMS Administrator

Accounts Administrator (Part-Time – 2 Days Per Week - hybrid)

Administration Scheduler

Business Administration Manager

Marketing Admin Assistant

Office Administrator (Junior) - Motor Industry

Operations Administrator

Payroll Administrator

Administrator & Site Coordinator

Depot Administrator

HVAC Office Administrator (Client Account Manager)

Accounts Administrator

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