Find Project administrator Jobs in Swords County Dublin

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Administrator Customer Operations
PCI Pharma Services —Stamullin, County Meath
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
2d
Office / Project Administrator
Ardale Recruitment —Dunshaughlin, County Meath
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
CMMS Maximo Administrator
Apleona Ireland —Dublin, County Dublin
- €40,000–€48,000 a year
- Full-time
- Customer service
- Engineering
- Analysis skills
Quick apply
Customer Care Administrator
Drivalia (formerly ALD Automotive) —Stillorgan, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Annual leave
- Employee assistance program
Quick apply
Student Support Officer | Digital Learning & Engagement
City Education Group —Dublin, County Dublin
- €33,000 a year
- Full-time
- Customer service
- Administrative experience
- Leaving certificate
Office Administrator
Electro Automation —Dublin, County Dublin
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
6d
IT Systems Administrator – Contract (Dublin, Ireland)
Hadfield Green —DUBLIN 2, County Dublin
- Windows
- Linux
- Communication skills
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
Technology Finance Administrator
Primark —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
Salesforce Administrator
Trulioo —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Annual leave
IT Onsite Support Administrator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Full-time
- Computer Science
- Windows
- Bachelor's degree
Administrator
Mercury Engineering —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Total Spare Management Administrator
MSR-FSR —Leixlip, County Kildare
- Hybrid work
- Microsoft Excel
- Oracle
- Engineering
Quick apply
Programme Management Operations Associate (FTC)
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Fund Accounting & Oversight - Associate
BlackRock Investments —Dublin, County Dublin
- €75,000–€105,000 a year
- Microsoft Excel
- Microsoft Office
- Analysis skills
- Work from home
Administrator
GMC Utilities Group —Dublin, County Dublin
- Full-time
- Customer service
- Analysis skills
- No degree
Quick apply
Office Manager
Sutton Lawn Tennis Club —Sutton, County Dublin
- €35,000–€40,000 a year
- Weekend availability
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
3h
PMO Administrator
CEL - Critical Power —Dublin, County Dublin
- Full-time
- ERP systems
- Bachelor's degree
- SharePoint
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

project administrator jobs in swords county dublin

Operations Administrator

Senior Executive & Project Administrator

Administrator Customer Operations

Office / Project Administrator

CMMS Maximo Administrator

Customer Care Administrator

Student Support Officer | Digital Learning & Engagement

Office Administrator

IT Systems Administrator – Contract (Dublin, Ireland)

Administrator & Site Coordinator

Technology Finance Administrator

Salesforce Administrator

IT Onsite Support Administrator

Administrator

Total Spare Management Administrator

Programme Management Operations Associate (FTC)

Fund Accounting & Oversight - Associate

Administrator

Office Manager

PMO Administrator

I want to receive the latest job alerts for project administrator in swords county dublin

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