Find Project administrator Jobs in Swords County Dublin

Senior Executive & Project Administrator
Eterna International Limited —DUBLIN 2, County Dublin
- From €55,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Work from home
Quick apply
Administrator Customer Operations
PCI Pharma Services —Stamullin, County Meath
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3d
CMMS Maximo Administrator
Apleona Ireland —Dublin, County Dublin
- €40,000–€48,000 a year
- Full-time
- Customer service
- Engineering
- Analysis skills
Quick apply
Customer Care Administrator
Drivalia (formerly ALD Automotive) —Stillorgan, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Customer service
- Annual leave
- Employee assistance program
Quick apply
Student Support Officer | Digital Learning & Engagement
City Education Group —Dublin, County Dublin
- €33,000 a year
- Full-time
- Customer service
- Administrative experience
- Leaving certificate
IT Systems Administrator – Contract (Dublin, Ireland)
Hadfield Green —DUBLIN 2, County Dublin
- Windows
- Linux
- Communication skills
Administrator & Site Coordinator
Nspace —DUBLIN 2, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Sick pay
Quick apply
Technology Finance Administrator
Primark —DUBLIN 1, County Dublin
- Microsoft Powerpoint
- Microsoft Excel
- Oracle
Salesforce Administrator
Trulioo —Dublin, County Dublin
- Full-time
- Hybrid work
- Sales
- Salesforce
- Analysis skills
- Annual leave
IT Onsite Support Administrator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Full-time
- Computer Science
- Windows
- Bachelor's degree
Administrator
Mercury Engineering —Dublin, County Dublin
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Total Spare Management Administrator
MSR-FSR —Leixlip, County Kildare
- Hybrid work
- Microsoft Excel
- Oracle
- Engineering
Quick apply
IT Coordinator
Jigsaw - The National Centre for Youth Mental Health . —Dublin, County Dublin
- €45,127–€64,811 a year
- Weekend availability
- Azure
- Computer Science
- Customer service
- Annual leave
7h
Office Administrator (MSF IE)
MSF UK —DUBLIN 2, County Dublin
- €43,824.73–€45,772.50 a year
- Microsoft Powerpoint
- Microsoft Excel
- Administrative experience
- Annual leave
Quick apply
8h
Programme Management Operations Associate (FTC)
PwC —Dublin, County Dublin
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Administrator
GMC Utilities Group —Dublin, County Dublin
- Full-time
- Customer service
- Analysis skills
- No degree
Quick apply
PMO Administrator
CEL - Critical Power —Dublin, County Dublin
- Full-time
- ERP systems
- Bachelor's degree
- SharePoint
Quick apply
Fund Reporting Manager
Invesco —Dublin, County Dublin
- Full-time
- Hybrid work
- Microsoft Excel
- Bachelor's degree
- Business
- Annual leave
- Life insurance
Supplier Onboarding Administrator - ARIBA SLP
Mercury Engineering —Dublin, County Dublin
- ERP systems
- Microsoft Office
- IT
Senior Onboarding Specialist-Slack
Salesforce —Dublin, County Dublin
- Full-time
- Salesforce
- Java
- SQL

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Senior Executive & Project Administrator

Eterna International Limited
DUBLIN 2, County Dublin

Quick apply

Job details

Full-time
From €55,000 a year

Benefits

Work from home

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
SharePoint
Communication skills

Full job description

About Eterna International

Eterna International is a global investment migration firm specialising in residency and citizenship by investment programmes across multiple jurisdictions. We work with high-net-worth clients seeking secure, well-structured pathways to residency and citizenship, in close partnership with real estate developers, charitable organisations, and a trusted network of legal and financial partners across each market we operate in.

About the Role

We are seeking a highly organised and proactive Senior Executive & Project Administrator to join our Dublin office. This role combines executive support, project coordination, and administrative operations. The successful candidate will work closely with senior management, internal teams, and external stakeholders to keep things running smoothly, support timely project delivery, and ensure effective communication across the organisation.

Key Responsibilities

Executive & Administrative Support

Manage day-to-day office operations including attendance tracking, staff rotas, and administrative workflows.
Provide high-level support to senior management, including email management, calendar coordination, scheduling meetings
Filter and prioritise incoming emails and ensure critical communications are addressed promptly.
Attend meetings with senior management, taking detailed minutes, capturing action items, and ensuring timely follow-up on key deliverables.
Prepare agendas, briefings, and follow-up reports for internal and external meetings.
Draft reports, presentations, and communications for senior management review.
Handle sensitive information with the utmost confidentiality and professionalism.
Support office operations, including attendance tracking, staff rotas, and day-to-day administrative workflows.
Assist with compliance, KYC filing, directorship lists, and statutory submissions.

Project Coordination & Reporting

Coordinating with Charities to monitor Project Progress.
Maintain and update project trackers, Gantt charts, and status dashboards to ensure all stakeholders have visibility on progress at all times.
Coordinate and schedule project meetings, prepare agenda packs, capture minutes, and follow up on action items to ensure accountability across teams.
Monitor and flag upcoming deadlines, contractual milestones, and deliverable dates to relevant team members and management.
Act as a key liaison between project execution teams and external parties, ensuring updates are communicated accurately and in a timely manner.
Maintain a centralised repository of project documents, contracts, and correspondence, ensuring version control and easy retrieval.
Provide regular project insights to the marketing team to support sales strategies, brand-building initiatives, and external communications.
Support management with project documentation, progress reporting, and coordination of cross-functional workstreams.

Candidate Profile

Proven experience (5+ years) as a Project Coordinator, Admin Assistant or similar role supporting senior management.
Highly organised, proactive, and capable of managing multiple priorities simultaneously with discretion and professionalism.
Strong written and verbal communication skills, with the confidence to engage with senior management, internal teams, and external stakeholders.
Proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), SharePoint, and other office management or project tracking tools.
Flexible and adaptable, comfortable in a fast-paced, dynamic environment where priorities can shift.
Strong attention to detail and the ability to maintain oversight of multiple workstreams at once.

A team player with a pragmatic, can-do attitude.

Pay: From €55,000.00 per year

Benefits:

Work from home

Work Location: Hybrid remote in DUBLIN 2, County Dublin

Quick apply

Refine Your Search

project administrator jobs in swords county dublin

Senior Executive & Project Administrator

Administrator Customer Operations

CMMS Maximo Administrator

Customer Care Administrator

Student Support Officer | Digital Learning & Engagement

IT Systems Administrator – Contract (Dublin, Ireland)

Administrator & Site Coordinator

Technology Finance Administrator

Salesforce Administrator

IT Onsite Support Administrator

Administrator

Total Spare Management Administrator

IT Coordinator

Office Administrator (MSF IE)

Programme Management Operations Associate (FTC)

Administrator

PMO Administrator

Fund Reporting Manager

Supplier Onboarding Administrator - ARIBA SLP

Senior Onboarding Specialist-Slack

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