Business Support & Accounts Co-ordinator
About the Role
We are a small but growing construction company looking for an organised, proactive and reliable Business Support & Accounts Co-ordinator to become an integral part of our business.
We're looking for someone who will manage the invoices, create order, track projects, liaise with suppliers and customers, stay on top of the numbers and make sure nothing falls through the cracks.
You'll become the owner's right-hand support, taking ownership of the day-to-day administration and helping the business run smoothly while allowing the owner to focus on delivering projects and growing the company.
This role would suit someone who enjoys being the person who keeps everything running smoothly behind the scenes.
It is a part-time position with flexible hours and genuine opportunity to grow as the business grows.
Key Responsibilities
Financial Administration
- Using Zoho to prepare invoices and maintain accurate financial records.
- Following up outstanding invoices and managing credit control professionally.
- Recording supplier invoices and expenses.
- Supporting bookkeeping for VAT and preparing information for the accountant.
- Submission of employee tracked hours for payroll (to accountant)
- Knowledge of and ability to process RCT for subcontractors.
- Helping ensure all project costs are captured and invoiced correctly.
Business Administration
- Managing the company email inbox and responding to routine enquiries.
- Preparing formal quotes, contracts and project documentation for clients.
- Setting up digital folders and maintaining organised records for every project.
- Creating and maintaining administrative systems that keep the business running efficiently.
- General day-to-day administrative support across the business.
Project & Operational support
· Monitor the financial performance of live construction projects by tracking:
labour, materials and other costs on live projects.
- Comparing actual spend against quoted costs to help monitor project profitability.
- Maintaining a simple tracker of live projects, upcoming work and key milestones.
- Keeping project information accurate and up to date.
Provide regular updates so the owner always knows how projects are performing financially.
Maintain accurate records for:
- Live projects
- Upcoming projects
- Project schedules
- Key milestones
- Client documentation
- Quotes and accepted tenders
Support project planning by ensuring important deadlines and actions are visible.
Client & Supplier Communication
- Manage the business email inbox
- Respond to routine enquiries
- Liaise with clients and suppliers where requested
- Follow up outstanding information
- Schedule meetings where required
- Keep communication professional and timely
- Acting as the first point of contact for new enquiries.
- Gathering initial information from prospective clients before site visits are arranged.
- Scheduling appointments and helping qualify enquiries to make the best use of the owner's time.
- Liaising professionally with clients, suppliers and subcontractors.
General Business Support
- Helping improve systems and processes as the business grows.
- Assisting with document templates, filing and business organisation.
- Ordering supplies
- Supporting business improvement projects
- Helping create efficient systems and processes
- Supporting basic marketing activities, including social media or website updates, if appropriate.
- Being willing to pitch in wherever needed to help the business run smoothly.
- Looking ahead and anticipating what needs to happen next, rather than simply responding to tasks.
Most importantly...
Become the trusted person who keeps everything organised behind the scenes.
This role is ideal for someone who...
- enjoys creating order from chaos.
- naturally spots things that need doing without being asked.
- likes improving systems and finding better ways of working.
- enjoys variety and being involved in different areas of a business.
- takes pride in being the person others can rely on.
- wants to become a trusted part of a small business, rather than just "doing admin."
About You
We're looking for someone who:
- Loves organisation and creating efficient systems.
- Is naturally proactive and enjoys taking ownership.
- Has excellent attention to detail.
- Is confident communicating with clients and suppliers.
- Is comfortable managing multiple priorities.
- Is trustworthy, dependable and enjoys working as part of a small team.
- Can work independently and use initiative.
· Professional, friendly and confident when communicating with clients and suppliers.
Essential Skills
- Previous administration or office coordination experience.
- Experience using Zoho Books or similar accounting software.
- Strong IT skills, including Microsoft Office or Google Workspace.
- Excellent written and verbal communication.
- Good organisational and time management skills.
Desirable
Experience within construction, trades, engineering, property or a similar industry would be an advantage.
Experience with bookkeeping, project administration or basic social media management would also be beneficial.
Working Hours
Part-time
Approximately 15–25 hours per week (flexible).
Hours can be agreed with the successful candidate.
Competitive hourly rate of €22–€25, depending on experience and the value you can bring to the business.
Why Join Us?
You'll become an important part of a small, growing business where your work will genuinely make a difference.
Rather than being one administrator among many, you'll have the opportunity to help shape how the business operates and build long-term systems that support future growth.
We're not simply looking for someone to "do the admin." We're looking for someone who enjoys becoming a trusted part of a small business, takes pride in creating order, and wants to build a long-term working relationship where they can make a genuine difference.
To Apply: Send your CV and a cover letter outlining your experience and suitability for the role. References will be requested at the interview stage.
Pay: €22.00-€25.00 per hour
Benefits:
Application question(s):
- Do you have your own transport?
- Do you have experience working with construction sector?
Experience:
- Accounts and Admin: 7 years (preferred)
Language:
- Fluent english (required)
Work Location: Remote
