Find Medical administrative assistant Jobs in Raheny, D

Operations Administrator
Business Medical —Santry, County Dublin
- Part-time
- Administrative experience
- Business development
- No degree
Quick apply
9d
Patient Services Assistant
Bon Secours Health System Ireland —Dublin, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Office
5d
Animal Care Assistant (ACA)/ Front of House
Village Vets —Portmarnock, County Dublin
- €29,432 a year
- Clinic
- Communication skills
- Gym membership
- Sick pay
Marketing Assistant
Paperblanks Ltd. —Dublin, County Dublin
- €30,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Spanish
- Flexitime
- Work from home
Quick apply
3h
Executive Assistant
Inizio —Dublin, County Dublin
- Hybrid work
- Microsoft Office
- Human resources
- Employee assistance program
Administration Assistant
Bloomfield Hospital —Rathfarnham, County Dublin
- €34,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Free parking
- Employee assistance program
Quick apply
6d
Radiology Assistant
Medica —Dún Laoghaire, County Dublin
- Full-time
- Clinic
Quick apply
4h
Events Industry Warehouse Assistant
Gorilla Design —DUBLIN 12, County Dublin
- €30,000–€35,000 a year
- Overtime
Quick apply
6d
Administration & Support Coordinator
Advanced Micro Devices, Inc —Dublin, County Dublin
- Microsoft Powerpoint
- In-person
Healthcare Assistant
Irish Family Planning Association —DUBLIN 1, County Dublin
- €18.30 an hour
- Part-time
- English
- Clinic
- No degree
Quick apply
2d
CNMIII - IP&C - UPMC Sports Surgery Clinic
UPMC —Santry, County Dublin
- €70,533–€79,654 a year
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Office
Commercial Assistant
IQVIA —Dublin, County Dublin
- Microsoft Excel
- Sales
- Administrative experience
Clinical Facilitator - Radiology
Beacon Hospital —Dublin, County Dublin
- Full-time
- Clinic
- Leadership
- Communication skills
Quick apply
Animal Care Assistant/Front of House, Part Time, Dublin
Village Vets —Dublin, County Dublin
- €14.15 an hour
- Part-time
- Clinic
- Communication skills
- Gym membership
- Sick pay
Office Manager
iCims —DUBLIN 2, County Dublin
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Annual leave
- Sick pay
Theatre Healthcare Assistant
Blackrock Health Hermitage Clinic —Lucan, County Dublin
- Full-time
- Leaving certificate
- Clinic
- No degree
- Free parking
- Employee assistance program
Quick apply
Professional Standards Solicitor (AP Grade) Fixed Term Contract
Irish Medical Council —Dublin, County Dublin
- €83,113–€1,035,762 a year
- Full-time
- Hybrid work
- Presentation skills
- Annual leave
- Employee assistance program
Quick apply
7d
Clinical Nurse Specialist ;Diabetes
Beacon Hospital —Dublin, County Dublin
- Full-time
- English
- Clinic
- Leadership
Quick apply
Clinical Nurse Specialist - Urology
Blackrock Health Blackrock Clinic —Dublin, County Dublin
- Full-time
- Clinic
- Communication skills
- Nursing
- Employee assistance program
Quick apply
Clinical Nurse Specialist ;Endocrinology
Beacon Hospital —Dublin, County Dublin
- Full-time
- English
- Clinic
- Leadership
Quick apply

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Operations Administrator

Business Medical
Santry, County Dublin

Quick apply

Job details

Part-time
9 days ago

Qualifications

Administrative experience
Business development
Communication skills
Time management

Full job description

The Operations Administrator will provide day-to-day operational and administrative support to ensure the smooth running of our consultancy projects and internal processes. This role is central to coordinating client consultations, managing information flow between clients and the Managing Director, supporting financial administration, and helping to build scalable systems as the company grows.

We are a small, but growing consultancy firm based in an accountancy practice, providing specialist business advice to the medical profession.

This is a part-time, office-based role in Santry, working 18–20 hours per week over 4 days, with the opportunity to increase hours as the company expands.

You will work closely with the Managing Director and clients, helping to keep projects on track and the business organised.

Key Responsibilities

1. Consultation Administration

Assist the Managing Director in coordinating all stages of the consultation process from initial enquiry to project close, to include but not limited to:
Schedule client meetings, manage follow-up actions,
Collate and organise client documentation.
Act as a first point of contact for client enquiries via phone, email, and website.
Handle new client registrations, onboarding documentation, and initial information gathering.
Maintain and update the appointment schedule.
Act as the main operational point of contact between the Managing Director and clients throughout engagements.
Coordinate weekly work-in-progress meetings with the Managing Director, record actions, decisions and follow ups.

o Maintain a professional, helpful, and timely response to all client communications.

2. Financial Administration

General financial administration. Record keeping, preparing client invoices and preparing information for bookkeeping.

3. Systems, Processes & SOPs

Compile and maintain a clear set of Standard Operating Procedures (SOPs) across key operational areas.
Identify opportunities to streamline and improve existing processes and tools.
Help implement and maintain simple systems to support efficient operations.

4. Ad Hoc Projects

Assist in coordinating ad hoc projects e.g website redesign, webinar series, various business development initiatives.

Skills & Experience

Essential:

Previous experience in an administrative, operations, or coordinator role (e.g. office admin, project admin, operations assistant).
Strong organisational and time-management skills with the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills; confident dealing with clients.
High attention to detail in handling documentation, scheduling, and financial information.
Proficiency with common office software (e.g. Microsoft Office) and willingness to learn new tools.
Comfortable working with basic financial information (spreadsheets).
Able to work on-site in Santry for all scheduled hours (this is not a hybrid or remote role).

Desirable:

Experience:
in a professional services or consultancy environment.
supporting finance/bookkeeping processes.
coordinating small projects.
writing or maintaining SOPs or process documentation.

Personal Attributes

Proactive, with a “can-do” attitude and willingness to take ownership of tasks.
Reliable and consistent, with a strong sense of responsibility and follow-through.
Discreet and professional, able to handle confidential information appropriately.
Comfortable working in a small, growing company where processes are still being refined.
Problem-solver who can anticipate needs and suggest practical improvements.

Salary & Benefits

Salary: Depending on experience.
Hours: 18–20 hours p.w over 4 days (part-time), with potential to increase with growth.
Pension: Auto-enrolment pension scheme.
Office-based role in Santry with the opportunity to grow with the business.

Work Location: In person

Quick apply

Refine Your Search

medical administrative assistant jobs in raheny, d

Operations Administrator

Patient Services Assistant

Animal Care Assistant (ACA)/ Front of House

Marketing Assistant

Executive Assistant

Administration Assistant

Radiology Assistant

Events Industry Warehouse Assistant

Administration & Support Coordinator

Healthcare Assistant

CNMIII - IP&C - UPMC Sports Surgery Clinic

Commercial Assistant

Clinical Facilitator - Radiology

Animal Care Assistant/Front of House, Part Time, Dublin

Office Manager

Theatre Healthcare Assistant

Professional Standards Solicitor (AP Grade) Fixed Term Contract

Clinical Nurse Specialist ;Diabetes

Clinical Nurse Specialist - Urology

Clinical Nurse Specialist ;Endocrinology

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