Find Full time an post Jobs in Letterkenny County Donegal

Office Administrator Support
HDMcKay Ltd —Letterkenny, County Donegal
- €27,000–€35,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Gym membership
Quick apply

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Office Administrator Support

HDMcKay Ltd
Letterkenny, County Donegal

Quick apply

Job details

Full-time
€27,000–€35,000 a year

Benefits

On-site gym
Company pension
Company events
Gym membership
On-site parking

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Office
Leaving certificate
Business
Communication skills
Time management
Office experience

Full job description

To provide efficient and professional administrative and clerical support, including audio typing, document preparation, and general office duties, ensuring the smooth and effective running of the office in line with business practices and GDPR regulations.

Key Responsibilities:

General Administrative Support:

Manage incoming and outgoing post, emails, and telephone calls.
Maintain and update paper and electronic filing systems.
Prepare correspondence, reports, and documents accurately and efficiently, including those dictated via audio files.
Order and monitor office supplies in line with office needs.

Audio Typing Duties:

Transcribe digital dictation and audio recordings to a high level of accuracy and speed.
Prepare letters, reports, minutes, and other documents from audio files as required by management or professional staff.
Ensure confidentiality and data protection when handling sensitive or personal information, in line with Irish GDPR legislation.

Data Entry & Record Management:

Maintain and update databases, spreadsheets, and other electronic records.
Support document archiving and retrieval processes in compliance with company policies and Irish data protection regulations.

Meeting & Event Support:

Schedule and organise meetings, appointments, and company events.
Prepare meeting rooms, agendas, and refreshments as required.

Minimum Qualifications:

Leaving Certificate or equivalent (essential).
Secretarial or business administration qualification (desirable).
Certified training in audio typing / transcription (advantageous).

Requirements

Experience:

1-2 years in an administrative or office support role (essential).
Proven experience in digital/audio typing with speed and accuracy (essential).
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Experience working within an office environment (preferred).

Skills & Competencies:

Excellent organisational and time-management skills.
Strong audio typing skills with high accuracy.
Strong verbal and written communication skills.
High attention to detail and ability to multitask.
Discretion and understanding of GDPR and confidentiality requirements
Ability to work both independently and as part of a team.
Professional and courteous manner.

We need individuals who are:

Self-motivated, driven, successful, with highly developed planning & organisational skills and a flexible attitude.
Client and quality-focused, continuously improvement-minded.
Providing support to the team members across are a wide range of Building, Civil, Architectural and Structural Engineering projects including building defect investigations and reporting.
Excellent communication skills: ability to communicate clearly and professionally both in writing and verbally.
At all times to be reliable, responsible, and dependable working in a highly professional manner fulfilling all obligations on time.
Ability to create and maintain accurate/accessible and organised documentation.

Our Benefits

We invest in our people because they are central to everything we achieve:

Rewards & Recognition

Highly competitive remuneration package
Progressive performance management system
Staff discount at the local Gym Facility

Training & Career Development

Internal onboarding
Excellent career progression opportunities
Experience across a broad range of specialisms and project scales
Online training initiatives
CPD training
Full support toward professional Chartership
Continuous learning and upskilling
Lunchtime seminars
Access to CITA and other industry events

Work–Life Balance & Wellbeing

Employee wellbeing programme
Regular social events and team activities

Pay: €27,000.00-€35,000.00 per year

Benefits:

Company events
Company pension
On-site gym
On-site parking

Ability to commute/relocate:

Letterkenny, County Donegal: reliably commute or plan to relocate before starting work (required)

Work authorisation:

Ireland (required)

Work Location: In person

Quick apply

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Office Administrator Support

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