To provide efficient and professional administrative and clerical support, including audio typing, document preparation, and general office duties, ensuring the smooth and effective running of the office in line with business practices and GDPR regulations.
Key Responsibilities:
General Administrative Support:
- Manage incoming and outgoing post, emails, and telephone calls.
- Maintain and update paper and electronic filing systems.
- Prepare correspondence, reports, and documents accurately and efficiently, including those dictated via audio files.
- Order and monitor office supplies in line with office needs.
Audio Typing Duties:
- Transcribe digital dictation and audio recordings to a high level of accuracy and speed.
- Prepare letters, reports, minutes, and other documents from audio files as required by management or professional staff.
- Ensure confidentiality and data protection when handling sensitive or personal information, in line with Irish GDPR legislation.
Data Entry & Record Management:
- Maintain and update databases, spreadsheets, and other electronic records.
- Support document archiving and retrieval processes in compliance with company policies and Irish data protection regulations.
Meeting & Event Support:
- Schedule and organise meetings, appointments, and company events.
- Prepare meeting rooms, agendas, and refreshments as required.
Minimum Qualifications:
- Leaving Certificate or equivalent (essential).
- Secretarial or business administration qualification (desirable).
- Certified training in audio typing / transcription (advantageous).
Requirements
Experience:
- 1-2 years in an administrative or office support role (essential).
- Proven experience in digital/audio typing with speed and accuracy (essential).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience working within an office environment (preferred).
Skills & Competencies:
- Excellent organisational and time-management skills.
- Strong audio typing skills with high accuracy.
- Strong verbal and written communication skills.
- High attention to detail and ability to multitask.
- Discretion and understanding of GDPR and confidentiality requirements
- Ability to work both independently and as part of a team.
- Professional and courteous manner.
We need individuals who are:
- Self-motivated, driven, successful, with highly developed planning & organisational skills and a flexible attitude.
- Client and quality-focused, continuously improvement-minded.
- Providing support to the team members across are a wide range of Building, Civil, Architectural and Structural Engineering projects including building defect investigations and reporting.
- Excellent communication skills: ability to communicate clearly and professionally both in writing and verbally.
- At all times to be reliable, responsible, and dependable working in a highly professional manner fulfilling all obligations on time.
- Ability to create and maintain accurate/accessible and organised documentation.
Our Benefits
We invest in our people because they are central to everything we achieve:
Rewards & Recognition
- Highly competitive remuneration package
- Progressive performance management system
- Staff discount at the local Gym Facility
Training & Career Development
- Internal onboarding
- Excellent career progression opportunities
- Experience across a broad range of specialisms and project scales
- Online training initiatives
- CPD training
- Full support toward professional Chartership
- Continuous learning and upskilling
- Lunchtime seminars
- Access to CITA and other industry events
Work–Life Balance & Wellbeing
- Employee wellbeing programme
- Regular social events and team activities
Pay: €27,000.00-€35,000.00 per year
Benefits:
- Company events
- Company pension
- On-site gym
- On-site parking
Ability to commute/relocate:
- Letterkenny, County Donegal: reliably commute or plan to relocate before starting work (required)
Work authorisation:
Work Location: In person
